Office Coordinator

1 month ago

Miami, United States Kreps PR Full time
Job DescriptionJob Description

Kreps PR & Marketing, an award-winning PR agency with 30 years' experience serving real estate, hospitality, corporate and lifestyle clients, is seeking an Office Coordinator with three to five years of relevant professional experience. Previous experience in an agency environment preferred but not required.

The Office Coordinator will manage the day-to-day administrative operations of Kreps PR & Marketing while working closely with the President and department leads. This role will set daily priorities and have a significant influence on directing the workflow functions for continued success and growth. This position will take the lead in managing communications with team members, external vendors, and the appropriate team members within BrandStar's corporate support departments to facilitate proper workflow and compliance with Accounting, HR, and IT policies and procedures. As a key member of our team, the Office Coordinator will drive strategic initiatives, implement best practices, and foster a culture of operational excellence to support the growth and success of our organization.

Specific responsibilities of the Office Coordinator include:

  • Act as a liaison between Kreps PR & Marketing and the corporate Accounting department.
    • Lead the preparation of monthly performance reports and presentations to Executive Leadership.
    • Maintain and update the deal pipeline within the CRM, ensuring any changes and updates are reflected promptly.
    • Analyze financials and prepare reports for weekly finance meetings and identify action items.
    • Provide support in the development and management of annual budgets.
  • Office Management
    • Host clients and guests in a professional and friendly manner to contribute to the overall guest experience.
    • Manage office supply inventory and stocking.
    • Work with corporate HR team to coordinate the recruitment process for open positions.
    • Support the onboarding of new team members, ensuring a seamless integration into the organization and providing the proper tools to succeed.
  • Agency Operations
    • Support Account teams with developing and reporting on quarterly and annual objectives.
    • Collaborate with senior staff to define organizational goals and objectives, while aligning operational activities accordingly.
    • Monitor key performance indicators, identify areas for improvement, and drive operational excellence.
    • Develop and implement efficient workflows and processes to enhance productivity, streamline work, and assist in minimizing costs.
    • Establish and maintain strong relationships with internal stakeholders, fostering open communication and collaboration across departments.
    • Create and maintain projects in appropriate software, including managing billing schedules and coordinating queries for finance.
    • Develop and implement Standard Operating Procedures (SOPs).
    • Organize internal meetings and associated agendas.
    • Coordinate and oversee the creation of contracts with clients and vendors.

NOTE: This role will be in-person within the Coral Gables office of Kreps PR & Marketing; however, travel to the BrandStar corporate office will be required (particularly during the first 90 days).

Kreps PR & Marketing is a BrandStar company.

BrandStar is a fully integrated multi-media, digital video and TV production facility headquartered in Deerfield Beach, FL. We are experts in connecting PEOPLE with BRANDS to do LIFE better by way of delivering current and strategically relevant brand content that inspires, educates and enhances the lives of our viewers and media audiences.



  • Bachelor's degree in Business Administration, Finance, Human Resources, or related field.
  • Proven experience in operations coordination, recruitment, and project management.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and project management software.
  • Familiarity with financial analysis and reporting.
  • Ability to work independently and collaboratively in a fast-paced environment.



Benefits:

Benefits include:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
  • Disability insurance

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