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Accounts Payable/Office Coordinator

2 months ago

Norcross, United States Mission Communications Full time
Job DescriptionJob Description

COME JOIN OUR TEAM

We are a growing company that invests in our people, our products and our technology We offer real opportunities for career growth. Our salaries are competitive with the market and we have a great benefits platform that includes 10 paid holidays annually, PTO, 401k with employer match and flexible work scheduling together with a great positive culture Full-time employees (30+ hours a week) have access to medical, dental, vision and other insurance offerings that include employer-paid life insurance.

POSITION OVERVIEW:

Mission Communications introduced the first cellular managed SCADA solution to the water and wastewater industries nearly two decades ago. The company currently serves more than 2,800 utilities across the U.S. and Canada and is known as an established monitoring technology innovator. Mission Communications offers highly reliable solutions that are designed for pump stations, lift stations, manholes, tank and well control, as well as lake and river level monitoring. Standardized field hardware, national cellular data networks, centralized servers, advanced alarming functions, and web-based SCADA software are combined into a single, low-cost solution with a predictable cost of ownership.

Mission Communication is part of the TASI Measurement Group of companies.  TASI Measurement has successfully grown companies who consistently deliver world-class products and services, focusing on our global customer needs in diverse market segments. Our high repeat customer rate is due to an ability to remain close to our customers reinforced by providing local service and complete engineered solutions and problem solving.

The Accounts Payable Specialist/ office Coordinator is a full-time position that will have an impact in helping Mission achieve their revenue goals. This role requires someone with a combination of education and professional experience to ensure the timeliness and accuracy of tasks.

Responsibilities Include:

  • Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data into QuickBooks, act as point of contact for Accounts Payable and Expense Inquiries
  • Daily tasks include checking emails and entering bills into QuickBooks, processing check payments and credit card payments over the phone, scanning packing lists for billing, responding to customer and vendor inquiries via email, phone, and letter, perform other accounting and administrative duties as required
  • Weekly task to include processing expense report in Concur, processing payments while resolving any purchase order, contract, invoice, or payment discrepancies. Perform a three-way match of PO, item receipt and invoice before issuing payments, print and mail customer invoices on a weekly basis and statements on a quarterly basis.
  • Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted. Ensure the accuracy of an organization's financial documents for payment, auditing, and tax purposes.
  • Assist in closing out accounting tickets in internal ticketing system.
  • Maintaining historical records while continuing to improve the payment process, provide clerical support to Mission Team.
  • Responsible for incoming and outgoing mail, restocking office supplies, point of contact for building maintenance issues
  • Participate in Epicor Migration process

Position Requirements

  • Associates degree in accounting preferred.
  • 3-4 years Proven working experience as Accounts Payable Clerk.
  • Solid understanding of basic bookkeeping and accounts payable principles.
  • Proven ability to calculate, post and manage accounting figures and financial records.
  • Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
  • Data entry skills along with a knack for numbers.
  • Hands-on experience with spreadsheets, QuickBooks and Epicor preferred.
  • Fast leaner with a high degree of accuracy and attention to detail, Ability to work well under pressure and thrive in a fast-paced environment.
  • Ability to exhibit poise, composure and confidence when confronting stressful or high-pressure situations.
  • Hands on, self-starting, disciplined, and detail-oriented individual with ability to work independently in a high-volume environment that requires a work product that is highly accurate and timely.
  • Strong Customer service skills, written and verbal communication skills, interpersonal skills, ability to work independently and part of a team, critical thinker with organizational skills, computer skills appropriate to the position.
  • Must be proactive and a team player who is willing to take on additional tasks as required.


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