Administrative Assistant Instruction

2 weeks ago

Saint George, United States Dixie Technical College Full time
Job DescriptionJob Description

Summary:

The Instructional Support Coordinator (ISC) performs tasks and assists the Program Director with day-to-day operations of the assigned programs and helps to ensure that COE standards are lived every day. In addition, this person will coordinate the scheduling of the building and assist in ensuring that all training is supported and has the necessary elements to be successful. The ISC will help to ensure quality, provide necessary support and coordination and assist in keeping close contact with the Program's Occupational Advisory Committees.

Dixie Tech is a public technical college located in a new state-of-the-art campus in St. George, Utah. The College has 29 Council on Occupational Education accredited programs that offer certifications in high-demand, high-pay professions.

This full-time salaried position pays between $43,000 and $51,000 per year and works 40 hours per week.

Benefits:

  • Medical and dental coverage, with the College paying the costs of the medical plan and most of the costs of the dental plan
  • Employer contributions to Health Savings Account ($1,500 per year for single coverage, $3,000 double coverage, and $4,500 for three or more) without a match requirement
  • Employer contributions to 403(b) account, amounting to 20.4% of the employee's pay without a match requirement. Employees may make additional contributions.
  • Salaried employees do not pay Social Security taxes
  • Employer-provided life insurance, AD&D, and LTD at no cost
  • Paid holidays, as well as Christmas, Fall, Thanksgiving, and Spring Breaks, on the schedule of the local school district
  • 15 days of paid vacation per year

Essential Duties and Responsibilities:

  • Ensure that students and staff are treated respectfully and equally without regard to their race, color, religion, sex, age (40 or over), national origin, disability, sexual orientation, gender identity, pregnancy, childbirth or pregnancy-related conditions, and actively promote a culture of tolerance, acceptance and diversity on campus.
  • Ensure that course objectives and CPL outcomes are met in all programs
  • Ensure that programs live COE standards and are in compliance
  • Administer admissions process for programs
  • Coordinate with Student Services for the COE programs
  • Ensure current and relevant syllabi are on file for every course in each program
  • Ensure competencies are reflected on each syllabi and match Northstar
  • Ensure attendance and progress are accurate and always in real-time for each program
  • Ensure that every program is utilizing and trained in the use of Canvas
  • Help monitor student progress, assessing needs and aiding students
  • Assist instructors with financial planning and program budgets
  • Help manage student externships as directed by the program Director/Manager
  • Gather and submit accurate outcome and placement data to the registrar promptly and follow up as needed.
  • Maintain communication with Occupational Advisory Committees. Take direction and implement decisions made by the committee. Ensure OAC contact information is always up to date.
  • Assist with meetings and keeping minutes two times a year with Occupational Advisory Committees
  • Help complete Employer Verification Forms every year for each program
  • Support instructor administrative needs to allow instructors to be in the classroom as much as possible
  • Assist programs with supplies, receiving and inventory
  • Help recruit and market for programs in order to maintain full enrollment in cohorts
  • Help other program areas with special projects as assigned
  • Answer telephone calls, receive visitors
  • Other duties as assigned
  • Compliance with Dixie Tech Policies and Procedures

Requirements and Qualifications:

  • At least 3 years experience working in educational administration preferred; two years of administrative experience required
  • Bachelor's or associate's degree preferred
  • Attention to detail, internet, software, research, and communication skills are required
  • Ability to communicate with students, staff, and colleagues; read academic texts and materials, student papers, etc.; operate a personal computer and audio-visual equipment; stand or sit for up to one to three hours at a time; move around campus for classes and meetings.
  • The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push, and pull items weighing 30 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

The State of Utah is an equal-opportunity employer. Hiring is done without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, or disability. Employees and potential employees are subject to a criminal background check and drug testing. This position is exempt under the Fair Standards Labor Act.



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