Administrative Assistant

3 weeks ago

St George, United States Softek Global Services LLC Full time

Softek Global Services provides both operations & strategic support to tribal 8(a) & commercial organizations. Our client is a leading provider of construction services committed to delivering exceptional results to their clients. As they continue to expand their operations, they are seeking a dedicated Administrative Assistant to support their Construction Division. This position be Part-Time (Evolving to Full-Time). This is a remote opportunity. Candidate is ideally within driving distance of St. George, Utah for periodic meetings and coordination.


Responsibilities, other duties may be assigned:

  • administrative support to the Construction Division, including responding to emails, scheduling appointments, preparing agendas, and coordinating meetings.
  • in notetaking during meetings, accurately capturing key discussion points, and action items.
  • with general accounting tasks such as processing invoices and tracking expenses.
  • with the accounting team to ensure the timely processing of vendor and subcontractor invoices, including verification of accuracy and adherence to company policies and procedures.
  • in payroll processing, by coordinating with field supervisors and bank contacts.
  • accurate and organized records, received both electronically and in hard copy format.
  • and submit billing documents, ensuring accuracy and timeliness in billing processes.
  • in preparing reports, spreadsheets, and presentations for PMs & management.
  • meetings in person and/or remotely for record-keeping or gathering information.
  • with project teams to gather and compile information as needed.
  • in the procurement process by preparing purchase/work orders.
  • streamline administrative and accounting processes to improve efficiency and effectiveness.
  • maintain confidentiality of financial and sensitive company information.
  • duties as may be needed.


Requirements:

  • experience in an Administrative Assistant or similar role, with exposure to construction or accounting functions preferred.
  • proficiency in Microsoft Office Suite, particularly Excel and Word.
  • understanding of accounting principles and practices.
  • organizational and time management skills with the ability to multitask and prioritize tasks.
  • to detail and high level of accuracy in data entry and financial record keeping.
  • to work independently with minimal supervision as well as part of a team.
  • communication and interpersonal skills.
  • and professionalism in handling confidential information.

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