Administrative Assistant

3 months ago

Carthage, United States C&C FP HOLDINGS LLC Full time
Job DescriptionJob Description

Administrative Assistant



Position Summary

Carthage Forest Products is looking for a Administrative Assistant in Carthage, Arkansas. The Administrative Assistant will be responsible for providing overall administrative support, clerical support, and assistance to all team members and leadership. Additionally, the Administrative Assistant manages invoices, office supplies, tracks expenses, and assist the Office Manager day to day.


Essential Duties and Responsibilities

  • Performs administrative activities necessary for the Office Manager and all departments.
  • Greets employees, clients, customers and contractors that come into the office.
  • Answers phone, fax, and emails, and retrieves all incoming and outgoing mail.
  • Responsible for completeness of overall files including assisting with employee files, expense report files, invoices, etc.
  • Assist with maintaining supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations.
  • Prepare invoices for payment by ensuring proper documentation is attached, correct forms and submission forms are completed, and payment signatures are obtained.
  • Assist with scheduling miscellaneous meetings for office manger and management; may prepare communication pieces for distribution or may take notes from meeting with the intent to distribute to employees.
  • May assist with maintaining inventory of equipment and preparing requisitions for equipment, materials, and supplies.
  • Compiles and maintains records utilizing knowledge of systems or procedures.
  • Provide clerical support to the Human Resources Business Partner.
  • Cross-train to assist the Office Manager, Shipping Support, and Accounts Payable.
  • Act as a backup up for the Office Manger.
  • Prioritize daily routines and be flexible to accommodate changing priorities.
  • Identifying areas for improvement to continually drive performance and business results.
  • Other duties as assigned.


Education/ Experience/ Certifications/ Licenses

  • High School Diploma (Associate Degree preferred.)
  • 1 to 5 years of administrative , clerical , and data entry experience.
  • Experience in an industrial or manufacturing environment preferred.
  • Proficient working knowledge of Microsoft Excel, Word, Outlook, and PowerPoint.
  • Strong analytical and problem-solving skills.


Knowledge, Skills, and Abilities

  • Good Communication skills
  • Safe working practices
  • Problem solving skills
  • Basic Computer knowledge


Work setting

  • Onsite In-person role (Required).


Benefits

  • 401(k)
  • 401(k) matching
  • STD/LTD
  • Health insurance
  • Life insurance
  • Dental Insurance
  • Vision Insurance
  • Employee Assistance Program(EAP)
  • Paid time off


Work Environment Manufacturing Plant Physical Demands


  • The physical demands and work environment are representative of a typical sawmill environment. The employee is frequently exposed to moving mechanical parts. Noise levels are moderate to high depending on the area of the mill. While performing the duties of this job, the employee is often required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear. Requires close vision, distance vision, and depth perception. Lifting and physical activity is required for this position, must be able to move boards and wood pieces. The employee must occasionally lift or move up to 30 pounds.


Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without

reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be

made to help enable qualified individuals with disabilities to perform the essential functions.


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