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HR Assistant

2 months ago

San Juan Capistrano, United States Agemark Full time
Job DescriptionJob Description

Serra Sol in San Juan Capistrano, CA, an Agemark Senior Living Community is hiring for an HR Assistant For the SIXTH consecutive year; we are certified #17 in Fortune Best Workplaces for Aging Services 2023 This Human Resources Assistant position supports the property in all local HR functions and provides clerical and administrative support to the Executive Director, staff, and corporate accounting department. Will act as a trusted advisor, prospects, new employees, orientation, and training; recognizing they are often the first impression of the company. Required to work every other weekend at first.

As the HR Assistant, you’ll follow:

  • Recruit, post openings, screen resumes, and schedule interviews in coordination with the director. Two years of experience with recruiting, sourcing, onboarding, and benefits preferred.
  • Send offer or decline letters to applicants and set up orientation dates for new hires.
  • Manage the background checks, back screen appointments, and pre-employment drug screens for the properties and communicate results to Directors/Hiring Managers.
  • Send DHHS child and adult abuse registry forms to the screening company.
  • Explain new employee paperwork, handbook, policies, and procedures, and get required signatures for all new employee forms including job descriptions.
  • Oversee benefits enrollment process for employees including meeting deadlines, gathering paperwork, ensuring online enrollments are being completed & sending/filing all appropriate insurance forms
  • Provide new employees with a name tag, welcome gift, and uniform shirt(s).
  • Arrange new employees' Relias learning modules, and logins and oversee completion of required online training including setting up Virtual Dementia training.
  • Create and maintain all new hire personnel files.
  • Submit worker's compensation reports and forms to HR.
  • Receive and organize invoices, get approval, and scan approved invoices to corporate.
  • Maintain move-in and move-out dates and manage all deposits.
  • Experience working in an office handling customer service, filing, reporting to multiple contacts, and prioritizing tasks with an aptitude of MS O365 required.
  • Strong English communication skills are essential for seamless interaction with residents and colleagues.

We believe in taking care of our employees by offering comprehensive benefits:

  • Choice of two health and dental plans, vision, employer-paid life, and many voluntary programs
  • HSA with employer contribution
  • 401(k) savings plan with a company match of 50% up to the first 6%
  • PTO Accrual on day one
  • Company-provided Employee Assistance Program
  • Education assistance through a partnership with Bellevue University up to $10,500.00
  • Licensure and certification at company expense
  • Employee Perks and Discount Programs including savings on hotels, rental cars, travel, entertainment, streaming services, electronics, eCommerce, and so much more
  • Professional Development courses with opportunities for career advancement
  • Referral bonuses and recognition programs
  • Complimentary Will, POA, Advanced Directive, & Living Trust Services-Mutual of Omaha
  • Worldwide Travel Assistance
  • A Certified Great Place to Work that provides a fun and respectful workplace

Family-owned and it shows Agemark Senior Living Communities embraces FOUR core values: Professionalism, Commitment, Integrity, and Compassion. If you believe in doing what feels right, advocate for our elderly community, and want to be part of our Great Place to Work, we would love to hear from you. We are part of the fastest-growing industry. Be a part of our organization where it’s our job to create a purposeful life for our loved ones and be the change we all want to see in our world. EOE.

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