Payroll Specialist

1 month ago

San Juan Capistrano, United States Ensign Services Full time
Job DescriptionJob Description

PAYROLL SPECIALIST

 

About the Company

 

Ensign Services, Inc. (“ESI”) is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 280 facilities in the long term care continuum that employ over 35,000 employees.

ESI is known as the “Service Center” and provides the facilities and leaders it serves with “back-office” support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting. This structure allows the onsite leaders and caregivers to focus on day-to-day care and operational issues in their individual operations.  What sets ESI apart from other companies is the quality of our most valuable resource - our people.

We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (“CAPLICO”) seriously.  We want an individual in this role who will demonstrate these values through actions and words.

 

About the Opportunity

 

The primary purpose of your job position is to represent the payroll service center as a Payroll Resource/Specialist by providing support, guidance and effective communication to assigned portfolio of field operations Executive Directors (or their delegates) and HR and Payroll Representatives.  In this role you will oversee and support payroll functions for a portfolio of assigned affiliated companies – companies may encompass multiple states in a variety of skilled nursing and assisted living markets.  You will strive to provide exceptional and high integrity customer service and timely ongoing communications for operations staff in support of all payroll policies and procedures.  Additionally you will coordinate related HR and Benefits customer service with respective service center teams

Responsibilities:

  • Represent the payroll service center by providing support, guidance and effective communication to field operations HR and Payroll Representatives.
  • Oversee/Support payroll functions for a portfolio of assigned affiliated companies.  Companies may encompass multiple states in a variety of skilled nursing and assisted living markets.
  • Develop relationships and foster ongoing partnerships with key stakeholders across operations field leadership, HR, Benefits, Payroll, IT/Systems within portfolio of assigned companies.
  • Provide professional customer service and timely ongoing communications with operations staff in support of all payroll policies and procedures.  Coordinates related HR and Benefits customer service with respective service center teams
  • Assists, researches and provides guidance with field Payroll Representatives for customer service questions/issues regarding timecards, payroll statements, tax elections, payment elections and annual tax documents.
  • Coordinates/gathers operational field driven requirements for shift differentials and incentive pay programs.  Partners with Payroll Manager, Payroll Team Lead and IT/Systems to implement requested changes.
  • Assists and provides guidance on standard and adhoc payroll reporting to field operations staff.

Administrative Functions

  • Administers, collects and records pay-period control document sign-offs for all assigned affiliated companies. 
  • Researches, coordinates and resolves routine pay-period banking exceptions for checks and ACH errors and reissues.
  • Consults with the garnishment/withholding order team to process periodic adjustments when directed.
  • Performs pay-period audits, controls and reconciliations for assigned affiliated companies.  Resolves any issues, errors, exceptions on a timely basis.
  • Ensures periodic checklists, tasks, audits and controls are completed timely and accurately for all assigned affiliated companies to support centralized payroll close and settlement.
  • Assist/Coordinates training of new and/or backup field HR Payroll Representatives.  Works closely with the service center training resource to identify/schedule training needs and follow ups.
  • Processes/Coordinates OnDemand Offcyle Check Requests (Mis-Pay, Retro, Adjustments, Bonuses, Incentives and Misc items) for assigned affiliated companies.
  • Processes/Coordinates OnDemand Offcyle Check Requests for Terminations for assigned affiliated companies.  Ensures compliance with company policy and procedures, federal, state and local regulations.
  • Processes/Coordinates and Oversees requested Payroll Input adjustments for assigned affiliated companies.  Ensures compliance with company policy and procedures, federal, state and local regulations.
  • Processes/Coordinates and Oversees requested timecard adjustments for assigned affiliated companies.  Ensures compliance with company policy and procedures, federal, state and local regulations.
  • Processes/Coordinates and Oversees requested time off adjustments for assigned affiliated companies.  Ensures compliance with company policy and procedures, federal, state and local regulations.
  • Maintain confidentiality of all payroll information.
  • Special Projects As Assigned

Qualifications:

  •  Associates degree or higher preferred.
  • Must have as a minimum of 1+ years’ experience in supporting payroll and/or payroll processing.
    • Level I – 1 to 2 years payroll experience
    • Level II – 3 to 7 years payroll experience
    • Level III – 7+ years payroll experience
    • Must be able to manage multiple priorities and effectively multi-task on a daily basis.  
  • Must be able to work in a payroll environment with constant timelines and deadlines. 
  • Workday Payroll and Time Tracking experience is highly preferred.  
  • Previous customer service experience for a large employer is a plus.
  • Proficient with MS Word and MS Excel
  • Must possess the ability to examine and verify payroll documents and reports.
  • Must be able to prepare payroll reports and other records in a systematic, neat, and legible manner.

Additional Information

  • Salary: $20-$30 DOE; may be eligible for bonus
  • Number of Positions Available: 1
  • Position Type: Full Time, Employee
  • Benefits: Medical, dental, vision, life & AD&D Insurance Plans, 401(k) with matching contribution, vacation, sick and holiday pay

Ensign Services, Inc. is an Equal Opportunity Employer. Pre-employment criminal background screening required.
 

 

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