Construction Administrator

3 weeks ago

New York, United States VPH Management Services LLC Full time $110,000 - $125,000
Job DescriptionJob Description

Positrion Summary: A Construction Administrator (CA) is involved with managing assigned construction projects to ensure that each construction project is in line with business and client objectives. The CA ensures the identification and procurement of necessary resources, estimates project budgets, sets project scopes and schedules, delivers specified products and services, provides a high level of oversight of the multiple construction site(s), monitors quality and cost parameters and maintains close contact with clients. As a key member of the project team, the CA will ensure that projects hit their milestones. The CA is an active participant on the project team, to include the areas of best practices, policies, project methodologies, quality assurance and control, tools and templates.

Essential Duties/Major Responsibilities:

  • Collaborate with stakeholders to document project scope, deliverables, goals, risks, blockers, success measures and estimated resources needed.
  • Administer projects so they remain in-scope and meet budgetary, scheduling and quality requirements.
  • Create, manage and distribute project communications artifacts like charters, schedules and budgets.
  • Provide project status updates at predetermined time intervals to all stakeholders.
  • Communicate routinely to management, clients, project team members and other stakeholders, actively soliciting and addressing client and project team feedback.
  • May assist to create aspects of project proposals, RFPs, estimates and schedules.
  • Set and monitor project budgets and staffing requirements.
  • Ensure adherences to legally binding requirements.
  • Plan, schedule, monitor and report on activities related to the project, including subcontractor monitoring.
  • Develop and follow key project criteria metrics.
  • Develop project control and reporting procedures and manages changes in operational plan.
  • Plan and lead status review meetings, which may include internal team members, vendors and clients, which is further reinforced by having excellent meeting, workshop and conference facilitation skills, with proven knowledge of how to foster attendee participation and collaboration.
  • Deliver training; motivate the project team, as well as assist with resolving team conflicts.
  • Resolve technical and operational issues as required.
  • Maintain communication, project tracking and budget management software.
  • Other duties as assigned.

Education and Qualifications:

  • Bachelor’s degree in project management, architecture, business management or related area of study preferred; or an equivalent combination of education and work experience
  • 3 - 4 years of demonstrated experience as a Construction Administrator or Project Manager or similar position responsible for defining and managing project scope, timelines, profitability and effective delivery of products or services; residential housing construction and renovation experience helpful.
  • Strong proficiency with word processing, spreadsheets and presentation software.
  • Valid NY Driver’s license
  • 40 hour OSHA card
  • 62 hour SST
  • Positive, can-do attitude
  • Able to succeed in a fast-paced environment.

Work Environment

  • Completes work both in an office environment and at construction sites.
  • Exposed to sounds and noise levels from construction vehicles, equipment and tools
  • Wears protective equipment often, such as hard hat, work boots, gloves, masks etc… when working on active construction site
  • Exposed to hot and cold temperatures, depending on weather
  • May work around others, when in an office environment.
  • May work in buildings without heat/air conditioning; portable trailers & unfinished structures.
  • Use vehicle to travel to construction sites and meetings.
  • May work over 40 hours, when required; including nights and weekends to meet deadlines.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it.

In compliance with Federal and State equal employment opportunity laws, Genesis Companies LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, sex, national origin, disability, status as a protected veteran and any other characteristics protected by law.

  • Construction Office Clerk

    6 days ago

    New York, United States Triumph Construction Full time

    Job DescriptionJob DescriptionThe Construction Office Clerk plays a crucial role in supporting the daily administrative and clerical operations of a construction office. This position involves managing paperwork, maintaining project files, assisting in the coordination of communications between the office and the job site, and supporting project staff with...

  • Construction Administrator

    3 months ago

    New York, United States Fairstead Full time

    Job DescriptionJob DescriptionDescription:Fairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Maryland, Fairstead owns a portfolio of more than 25,000 apartments across 28 states that includes 17,000 units under management. Our...

  • Construction Management Specialist

    6 days ago

    New York, New York, United States LeChase Construction Full time

    Job SummaryWe are seeking a highly skilled MEP Project Manager to lead our project teams in the management, administration, and safety of assigned projects. As a key member of our team, you will be responsible for overseeing the entire project lifecycle, from pre-construction to post-construction phases.Key ResponsibilitiesProject Administration: Administer...

  • Construction Administrative Specialist

    2 weeks ago

    New York, New York, United States Willdan Full time

    Position OverviewWilldan Performance Engineering, a division of Willdan Group, is in search of a Project Administrative Assistant. This role is pivotal in ensuring smooth administrative operations and project control support throughout the lifecycle of construction and design projects.Key ResponsibilitiesProvide comprehensive administrative support to...

  • Construction Project Administrator

    1 week ago

    New York, New York, United States ISI Professional Services Full time

    Job OverviewWhy Choose ISI Professional Services?ISI Professional Services provides team members with the chance to make a significant impact in a rapidly expanding small business. As a Virginia-based national consulting firm, we deliver a wide array of services to our federal and commercial clients. Our diverse capabilities, extensive experience, and...

  • Construction Project Administrator

    1 week ago

    New York, New York, United States ISI Professional Services Full time

    Job OverviewWhy Choose ISI Professional Services?At ISI Professional Services, we provide our team members with the chance to make a significant impact in a rapidly expanding small business. As a Virginia-based national consulting firm, we deliver a wide array of services to our federal and commercial clients. Our diverse capabilities, extensive experience,...

  • Sales Administration Assistant

    4 weeks ago

    New York, United States INS Construction Corp Full time $50,000 - $55,000

    Job DescriptionJob DescriptionJob Summary:We are seeking a proactive and detail-oriented Sales Administrative Assistant to support our sales operations and office management. The ideal candidate will be responsible for preparing estimates and invoices, managing the officer’s emails and calendar, and accompanying the officer to client meetings and job sites...

  • Administrative Assistant

    2 weeks ago

    New York, United States Lindi Construction Group Inc Full time

    Job Description: We are currently seeking an experienced Administrative Assistant to provide comprehensive support to our construction team in various administrative and financial capacities. The ideal candidate will excel in managing payments, overseeing payroll, coordinating schedules, and maintaining effective office communication. Familiarity with Sage...

  • Construction Administrator

    1 month ago

    New York, United States Nesco Resource Full time

    A major client of ours in the civil construction industry has a need for an administrator for their College Point, NY office. This is a permanent position and is onsite M-F from 8am – 4:30pm.The ideal candidate is a motivated individual who is a quick learner that enjoys working in a dynamic environment. A detail-oriented person that possesses excellent...

  • Project Administration Associate

    2 weeks ago

    New York, New York, United States Axxys Construction Full time

    Job OverviewPosition: Administrative AssistantBecome a vital part of Axxys Construction, a prominent player in the construction sector with a robust footprint in North America since 1998. Our reputation is built on our unwavering dedication to quality and dependability.At Axxys, we cultivate a culture centered around our people, prioritizing employee...

  • Construction Administrator

    3 months ago

    New York, United States ISI Professional Services Full time

    Job DescriptionJob DescriptionWhy ISI Professional Services?ISI Professional Services offers team members the opportunity to gain a lasting impression in this fast-growing small business. ISI Professional Services is a Virginia-based national consulting firm offering our federal and commercial clients a comprehensive range of services. ISI integrates our...

  • CONSTRUCTION ADMINISTRATOR- Entry Level

    2 weeks ago

    New York City, United States Crossland Mechanical Inc Full time

    Crossland Mechanical Inc Crossland Mechanical Inc New York, NY New York, NY Full-time Full-time $45,839.37 - $55,204.40 a year $45,839.37 - $55,204.40 a year 22 hours ago 22 hours ago 22 hours ago Job Summary:We are seeking a detail-oriented Construction Administrator to join our team.The Construction Administrator will play a key role in supporting...

  • Construction Project Leader

    2 weeks ago

    New York, New York, United States Construction Management & Builders, Inc. Full time

    Job OverviewPosition Type: Full TimeCompensation: $115,000.00 To $145,000.00 AnnuallyThe Project Manager will oversee and direct the project team throughout all stages of assigned projects, encompassing pre-construction, construction, closeout, and post-construction activities. At Construction Management & Builders, Inc., we foster a collaborative...

  • Construction Project Manager

    3 months ago

    New York, United States Hudson Meridian Construction Group Full time

    Job DescriptionJob DescriptionWe are seeking a Project Manager to join our team!Reports to the Project Executive. First line/single point of responsibility for the overall planning, management and close-out of the project. Prepares scopes of work, schedules, requisitions, project management status and reports for executive review. Works to ensure project is...

  • Construction Project Coordinator

    2 weeks ago

    New York, New York, United States Construction Management & Builders, Inc. Full time

    Job OverviewPosition Type: Full TimeCompensation:Salary Range: $115,000.00 To $145,000.00 AnnuallyThe Project Manager will oversee and direct the project team throughout all stages of assigned projects, including pre-construction, construction, closeout, and post-construction services. At Construction Management & Builders, Inc., we foster a collaborative...

  • Construction Project Coordinator

    3 weeks ago

    New York, United States Dickinson Cameron Construction Full time $52,000 - $80,000

    Job DescriptionJob DescriptionDickinson Cameron is hiring Construction Project Coordinators for our New York City office!!!The right candidate for this position is a team player, with great initiative, organizational skills, time management, computer and communication skills, who will embrace our company's business values. Our teams deliver top quality...

  • Administrative Coordinator, Cost Management

    2 days ago

    New York, New York, United States JRM Construction Management Full time

    About JRM Construction ManagementJRM Construction Management is a leading General Contracting and Construction Management Firm with over a decade of trusted experience. Our company is headquartered in New York City with offices in New Jersey, California, and Florida, delivering high-quality services to clients across various industries.Job SummaryWe are...

  • Assistant Superintendent

    4 days ago

    New York County, New York, United States Suffolk Construction Company, Inc. Full time

    About Suffolk Construction Company, Inc.Suffolk Construction Company, Inc. is a leading national enterprise that specializes in construction management services, real estate capital investment, design, self-perform construction services, technology start-up investment, and innovation research and development.The RoleWe are seeking a highly skilled and...

  • New York City

    3 months ago

    New York, United States Axxys Construction Full time

    Job DescriptionJob DescriptionSalary: Administrative Assistant Who are we? As a leader in the construction industry, at Axxys Group we thrive to provide exceptional service from Coast to Coast across Canada & the USA. Since our beginnings in 1998, we have built our reputation on reliability & quality. At Axxys we take pride in having a highly...

  • Construction Management Intern

    3 days ago

    New York, United States Suffolk Construction Full time

    Construction Management Intern - New York (June 2025)ID 2024-8172Job Location : LocationUS-NY-New YorkType InternCategory/Department AdministrationOverviewAbout Suffolk Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core...