Current jobs related to Administrative Coordinator - Pittsburgh - Airport Authority

  • Administrative Coordinator

    2 weeks ago

    Pittsburgh, Pennsylvania, United States BEAM Collaborative Full time

    Job Summary:We are seeking a highly skilled and organized Administrative Coordinator to join our team at BEAM Collaborative. As an Administrative Coordinator, you will provide administrative support to our executives, ensuring the smooth operation of our organization.Key Responsibilities:Schedule Management: Manage and maintain executives' schedules,...

  • Administrative Coordinator

    2 weeks ago

    Pittsburgh, Pennsylvania, United States Carnegie Mellon University Full time

    About the Role:Carnegie Mellon University seeks a detail-oriented and organized Administrative Assistant to join its team. As a key member of the Architecture department, you will provide administrative support to the team, ensuring the smooth operation of daily tasks and projects.Key Responsibilities:Provide administrative support to the Architecture team,...

  • Administrative Coordinator

    2 weeks ago

    Pittsburgh, Pennsylvania, United States Carnegie Mellon University Full time

    About the RoleCarnegie Mellon University is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our department. This is an exciting opportunity for someone who thrives in a fast-paced and dynamic work environment.Key...

  • Administrative Coordinator

    3 weeks ago

    Pittsburgh, Pennsylvania, United States Raymond James Financial Incorporated Full time

    Job SummaryWe are seeking a highly organized and personable Administrative Assistant to support our Human Resources department and serve as the receptionist at one of our downtown offices.In this role, you will be responsible for managing front desk operations, including greeting visitors, handling incoming correspondence, managing internal and external...

  • Administrative Coordinator

    7 days ago

    Pittsburgh, Pennsylvania, United States Carnegie Mellon University Full time

    Administrative Assistant Opportunity at Carnegie Mellon UniversityCarnegie Mellon University is a world-renowned institution that fosters innovation and excellence in education and research. We are seeking an Administrative Assistant to provide critical support to our team, ensuring seamless operations and exceptional service to our stakeholders.Key...

  • Administrative Coordinator

    3 weeks ago

    Pittsburgh, Pennsylvania, United States Pancoast Staffing Services, Inc. Full time

    Job SummaryPancoast Staffing Services, Inc. is seeking a highly skilled and experienced Administrative Assistant to join their team.Key Responsibilities:Scheduling and calendar management to ensure seamless coordination of meetings and appointments.Preparing correspondence, reports, and spreadsheets to support business operations.Making travel arrangements...

  • Administrative Coordinator

    3 weeks ago

    Pittsburgh, Pennsylvania, United States Duquesne University Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Coordinator to provide exceptional support to the Associate Dean for Clinical Affairs and the Clinical Affairs Department at Duquesne University.Key ResponsibilitiesProvide administrative support to the Associate Dean, including managing the appointment calendar, coordinating with...

  • Administrative Coordinator

    2 weeks ago

    Pittsburgh, Pennsylvania, United States University of Pittsburgh Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to support senior-level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments at the University of Pittsburgh.Key ResponsibilitiesManage the calendar, schedule meetings, and...

  • Administrative Coordinator

    4 days ago

    Pittsburgh, Pennsylvania, United States McKim & Creed, Inc. Full time

    About the Role:We're seeking a highly organized and detail-oriented Main Office Administrator to join our Pittsburgh office. As a key member of our team, you'll play a pivotal role in ensuring the smooth operation of our office.Key Responsibilities:Manage key office functions, including screening calls, welcoming clients, and handling deliveriesOversee...

  • Administrative Coordinator

    2 weeks ago

    Pittsburgh, Pennsylvania, United States Metro Community Health Center Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at Metro Community Health Center. The successful candidate will provide exceptional administrative support to our senior leadership team, ensuring seamless day-to-day operations and contributing to the overall success of our organization.Key...

  • Administrative Coordinator

    3 weeks ago

    Pittsburgh, Pennsylvania, United States Carlow University Full time

    **Job Summary**Carlow University is seeking a highly skilled and detail-oriented Administrative Assistant to join our team in the President's Office. As an Administrative Assistant, you will provide professional administrative support to our team, ensuring the smooth operation of our office.**Key Responsibilities**Provide administrative support to the...

  • Administrative Coordinator

    2 weeks ago

    Pittsburgh, Pennsylvania, United States Carlow University Full time

    **Job Summary**Carlow University is seeking a highly skilled and detail-oriented Administrative Assistant to join our President's Office team. As an Administrative Assistant, you will provide exceptional administrative support to our team, ensuring the smooth operation of our office.**Key Responsibilities**Provide administrative support to the President's...

  • Administrative Coordinator

    3 weeks ago

    Pittsburgh, Pennsylvania, United States Acutronic USA Full time

    Job DescriptionJoin Our TeamWe provide comprehensive employer-sponsored benefits and the chance to engage with innovative technologies within a vibrant team environment.Acutronic is seeking an Administrative Coordinator to become a vital part of our organization. In this position, you will oversee various administrative functions, manage office operations,...

  • Administrative Coordinator

    2 weeks ago

    Pittsburgh, Pennsylvania, United States NVR Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at NVR. As an Administrative Assistant, you will play a critical role in supporting our business operations and ensuring the smooth day-to-day functioning of our organization.Key Responsibilities:Provide administrative support to our management team,...

  • Administrative Coordinator

    2 weeks ago

    Pittsburgh, Pennsylvania, United States Carnegie Mellon University Full time

    About the RoleCarnegie Mellon University is a leading private research institution that fosters innovation and excellence in education. As a global community, we strive to deliver work that matters and challenge the curious to push boundaries. If you're passionate about joining a dynamic team that values collaboration and creativity, your journey starts...

  • Administrative Coordinator

    7 days ago

    Pittsburgh, Pennsylvania, United States WESCO International Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and organized Administrative Assistant to join our Administration & Support Services team. As an Administrative Assistant, you will provide critical support to the CEO Executive Assistant, ensuring the smooth operation of the executive office.Key Responsibilities:Collect, review, and analyze...

  • Administrative Coordinator

    3 weeks ago

    Pittsburgh, Pennsylvania, United States Central Maintenance & Service Company Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Central Maintenance & Service Company. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing office operations, and supporting our HR functions.Key Responsibilities:Reception...

  • Administrative Coordinator

    3 weeks ago

    Pittsburgh, Pennsylvania, United States University of Pittsburgh Full time

    Job SummaryWe are seeking a highly organized and self-motivated Administrative Assistant to provide support to the Director of the Organ Pathophysiology Therapeutics Institute (OPTIn) and Director of the Pittsburgh Liver Research Center and the Associate Dean of Research for the Pitt School of Medicine.Key ResponsibilitiesManage the Director's calendar and...

  • Administrative Coordinator

    2 weeks ago

    Pittsburgh, Pennsylvania, United States Young Women's Christian Association of Pittsburgh Full time

    {"Job Title": "Administrative Assistant", "Job Summary": "At the Young Women\u0027s Christian Association of Pittsburgh, we are seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our programs and services. Your primary responsibility will be to provide...

  • Administrative Coordinator

    2 weeks ago

    Pittsburgh, Pennsylvania, United States Pyramid Healthcare Full time

    **About Pyramid Healthcare**We are a national leader in behavioral healthcare, dedicated to providing exceptional outpatient treatment services for individuals struggling with substance use disorders.**Our Mission**We strive to deliver client-centered care that addresses the unique needs of each individual, fostering a supportive and non-judgmental...

Administrative Coordinator

4 months ago

Pittsburgh, United States Airport Authority Full time
Job DescriptionJob Description

The Allegheny County Airport Authority [ACAA] invites you aboard our mission to create meaningful travel experiences in the aviation industry. As Pittsburgh’s gateway to the world, both Pittsburgh International Airport and Allegheny County Airport serve as beacons of change and connectivity for our region. As a member of our crew, you will directly serve, inspire, and advance our community in significant ways that impact the daily lives of others and the future of our organization. Whether you have a passion for travel, an appreciation for aeronautics and aviation, or an unparalleled love for the city of Pittsburgh, ACAA provides the opportunity for the next chapter of your career to take flight.

Our culture is one that emphasizes high performance, innovation, and learning. We know that those things only happen when everyone who works in an organization is properly empowered, equipped, and enabled in their roles to make an impact. At ACAA success is a shared responsibility, and we look forward to supporting and developing the unique strengths you could bring to our team.

Job Summary

The ACAA’s Administrative Coordinator- Communications & Brand will report to the Senior Vice President, Communications & Brand responsible for providing a comprehensive range of administrative duties to ensure the overall efficiency of daily operations for the SVP, Communications & Brand. The incumbent in this role will provide advanced, strategic administrative support.

Here is how the Administrative Coordinator- Communications & Brand will help:

  • Act as the first point of contact for SVP, Communications & Brand.
  • Monitor and screen incoming calls and correspondence; proactively recommend response and responds independently when possible.
  • Proactively coordinate and manage all core administrative tasks to including calendar administration and appointments; prepare the department head for meetings, maintain expenses.
  • Manage a heavy calendar and proactively schedule internal and external meetings, working with both support team and across ACAA in a fast-paced environment.
  • Prepare memorandum, letters, reports, agendas, notices, minutes, board materials and resolutions.
  • Prepare presentations in a variety of formats including Keynote, PowerPoint, Google slides.
  • Manage all travel related activity including itineraries, expenses and travel related services.
  • Reconcile corporate American Express statements.
  • Organize and prepare department meetings and cross-department meetings.
  • Develop systematic approach for department administrative processes and procedures.
  • Partner and work with internal stakeholders and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
  • Assist with departmental tasks, including conference room requests, team events, offsites, employee recognition efforts.
  • Arrange programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
  • Act as custodian of corporate documents and records.
  • Coordinate team participation in industry activities including ACI, IATA, etc.
  • Take and transcribe dictation.
  • Create and maintain database of contacts, contracts, etc
  • Performs other related tasks as assigned or required.

The successful candidate for the role of Administrative Coordinator- Communications & Brand will demonstrate the following key competencies needed in our culture:

  • Communication - Proactively conveys a clear, convincing, and timely message; Communicates effectively using two-way communication through strong verbal, written, and listening skills
  • Strategic Thinking - Thinks “big picture”; Forward thinking and adept at seeing future outcomes and results; Commits to a course of action to accomplish individual, team and organizational goals
  • Team Builder - Recognizes the value of team work and being an effective contributor to the team that drives desired results
  • Customer Centricity - Aware of customer needs and the prioritization of our customers both internal and external; Makes decisions with customer in mind; Builds strong customer relationships

Qualifications

The following requirements list the minimum education/training/experience required to qualify for this job. An equivalent combination of education and/or experience may be accepted.

Preferred requirements to apply for the role of Administrative Coordinator- Communications & Brand are:

  • Associates’ degree from an accredited college or university in business administration, administrative services or a related field.
  • Three years related administrative experience. Experience supporting Senior Leadership preferred.
  • Possess, or obtain prior to employment, a valid driver’s license. Note: license must be maintained throughout employment.

We also expect that candidates will demonstrate the following knowledge, skills, and abilities in most cases:

  • Extensive ability to use Microsoft Office applications including Word, Excel, Power Point and Access.
  • Considerable ability to:
    1. Communicate honestly and effectively both orally and in writing with diverse constituencies on a variety of levels.
    2. Prepare clear, concise and comprehensive written documents in English.
    3. Manage multiple projects and meet deadlines.
    4. Maintain confidentiality and exercise discretion.
  • Ability to exemplify an optimistic and positive demeanor.
  • Exhibit behavior reflective of the Authority’s Values “SOARING”.
  • Considerable organizational skills, and the ability to function effectively in a fast-paced environment.
  • Considerable interpersonal skills; tactful, mature, fair and consistent.
  • Considerable ability to exercise strong judgement.
  • Some knowledge of:
    1. The policies, practices and techniques of general management and administration.
    2. Working with Senior Level Management.
    3. Ability to solve problems with attention to detail.


Don’t meet every requirement?

Studies have shown that women and people of color are less likely to apply to jobs if they don’t meet every single qualification. As a Smarter Airport, we recognize that talent is not always related job history and skills come from valuable experiences that aren’t always shown on a resume. If you are excited to make a positive change for our region, but your experience doesn’t align perfectly, we encourage you to apply. You may be the right candidate for our organization, whether it be this role or another.

Caring For Our Crew

At ACAA, we’ve got you covered. That applies to how we equip, empower, and enable our people to do their jobs. It also applies to our benefits, which are broader and more valuable than what many other employers offer:

  • We offer two plan options for healthcare coverage from high-quality insurance carriers, as well as an ACAA-funded Health Reimbursement Account (HRA) that will help offset the cost of many medical expenses.
    • ACAA employees pay almost $1,200 less per year in healthcare payroll contributions than the average employee in other companies, according to market surveys.
    • When HRA funding is included, the health-plan deductibles paid by ACAA employees are about $1,200 lower on average than the costs paid by employees of other companies.
    • ACAA does not require that employees meet a separate deductible for pharmacy expenses before prescription-drug coverage kicks in.
  • ACAA’s dental plans (included with healthcare coverage) offer an option covering children’s orthodontia.
  • Employees also can take advantage of a Flexible Spending Account (FSA) to help pay for health care and dependent care expenses on a pre-tax basis.
  • All eligible full-time ACAA employees participate in the Allegheny County Employees Pension Plan, a defined-benefit plan that vests after 10 years of service.
  • Employees also may participate in a Deferred Compensation Plan, which allows them to contribute part of their pay on a pre-tax basis into long-term retirement investments.
  • A robust Employee Assistance Program (including access to free counselling sessions, financial guidance, and care coordination), life insurance options, a wellness program, and eligibility for the Public Service Loan Forgiveness program round out ACAA’s exemplary benefits.
  • Employees may enroll their children from 6 weeks to 5 years of age in our on-site preschool and childcare center, La Petite Academy, at Pittsburgh International Airport.

About Allegheny County Airport Authority

Allegheny County Airport Authority, which manages Pittsburgh International Airport (PIT) and Allegheny County Airport (AGC), is committed to transforming Pittsburgh’s airports to reflect and serve the community, inspire the industry, and advance the region’s role as a world leader.

Pittsburgh International Airport serves nearly 10 million passengers annually on 17 carriers and was named by Fast Company magazine as One of the Most Innovative Companies in the World as well as a finalist in its World Changing Ideas awards, both in 2020. PIT’s first-of-its-kind microgrid – which completely powers the airport campus through natural gas and solar energy – has won numerous awards for resiliency and sustainability.

PIT is in the midst of an ambitious terminal modernization that will make the passenger experience more efficient and deliver real opportunity for the region. The $1.4 billion new terminal program will construct a smarter, greener airport, inspired by the best of our region. The updated terminal lands in 2025 and will be the first airport terminal in the U.S. to be built from the ground-up post-pandemic, designed and constructed with the highest public health standards in mind.

EEO