Administrative Assistant

3 weeks ago

Langhorne, United States ECI Comfort Full time
Job DescriptionJob DescriptionAdministrative Assistant

Come join a dedicated team of HVAC contracting specialists during an exceptional time of company growth. ECI Comfort seeks qualified candidates to fill an Administrative Assistant position to support our Installation Manager and successfully oversee a multitude of projects to completion. The Administrative Assistants duties include developing and monitoring project schedules, invoicing, purchasing, and acting as the liaison between our project team and the client in order to achieve the highest level of quality and customer satisfaction.

The ideal candidate should possess a combination of mathematical, technical, and oral and written communication skills, as well as one or more years of experience in the contracting and or renovation industries. Additionally, the Administrative Assistant will be results-oriented, exceptionally organized, and be able to inject energy and enthusiasm into this role. Were looking for a take-charge individual who feels comfortable delegating tasks among employees and who can make changes to improve our offices efficiency and productivity metrics

The Administrative Assistant reports Monday through Friday from 8:00 am to 4:30 pm and would need to be available evenings and weekends when required. ECI offers a competitive salary, paid time off, health benefits, and opportunities for professional development in the HVAC and Green Building industries.

RESPONSIBILITIES

  • Effectively oversee and coordinate the installation schedule
  • Assist in creating and managing the budgets for each project, including supplies, materials, and labor
  • Identify areas of improvement that will eliminate time waste, improve productivity while supporting safe work practices
  • Keeps Salesman, Install Manager and GM informed of outstanding payment information and installation activity
  • Assists the Installation Manager in organizing workflow for assigned projects
  • Negotiate contract changes with customers before, during and after each project
  • Assist with oversight of subcontractors and vendors to ensure quality standards are met
  • Pursue continuing education in HVAC technology, old home renovation, and green building practices
  • Identify and implement process performance improvements to standardize department procedures and workflow
  • Ensure all paperwork for jobs are prepared for all installations
  • Oversee the completion status of each job. Ensure all paperwork is filled out properly.
  • Work closely with internal departments including Sales, Finance, HR, and Service
  • Communicate with customers regarding project status/site readiness
  • Effectively manage multiple projects from post-sales through installation completion.
  • Work closely with the Department Managers to keep projects moving forward quickly while maintaining quality standards
  • Work with Field Supervisors to manage projects within scope, schedule, and budget.
  • Coordinate with warehouse staff to ensure all materials and equipment are available and ready for installation.
  • Perform general clerical duties as needed, including filing, data entry, and billing
  • Collaborate with site supervisors, installers, warehouse personnel, installation manager and project managers to achieve the highest level of customer satisfaction during and after installation
Qualifications

  • Bachelors Degree in Business or 2+ years of Business Administration or Project Management Experience
  • Experience at working both independently and in a team-oriented, collaborative environment is essential
  • Technically competent and proficient with various software programs: Excel,
    Word, Outlook, Smartsheet, etc.
  • Strong written and oral communication skills: In-person meetings, E-mail & Phone calls
  • Must be able to learn, understand, and apply new technologies
  • Incredible attention to detail is a MUST


  • Administrative Assistant

    2 months ago

    Langhorne, United States ECI Comfort Full time

    Job DescriptionJob DescriptionAdministrative AssistantCome join a dedicated team of HVAC contracting specialists during an exceptional time of company growth. ECI Comfort seeks qualified candidates to fill an Administrative Assistant position to support our Installation Manager and successfully oversee a multitude of projects to completion. The...

  • Assistant Contracts Administrator

    3 days ago

    Langhorne, United States Woods Services Full time

    Overview: - We want you to join our team! We need deeply compassionate, committed, and highly talented staff. The Woods organization is guided by their mission to support children and adults with disabilities or challenges to achieve their highest potential and independence through innovative and individualized approaches that promote learning and personal...

  • Assistant Contracts Administrator

    3 weeks ago

    Langhorne, United States Woods Services Full time

    Overview: We want you to join our team! We need deeply compassionate, committed, and highly talented staff. The Woods organization is guided by their mission to support children and adults with disabilities or challenges to achieve their highest potential and independence through innovative and individualized approaches that promote learning and personal...

  • Administrative Assistant

    1 week ago

    Langhorne, United States Fred Beans Management Company Inc Full time

    **Fred Beans Automotive is Immediately Hiring an entry - level Administrative Assistant!** **Join Fred Beans Automotive Group, voted Best Places to Work 5 years running and Healthiest Employers for 2021 and 2022!** Hours: Monday - Friday 8am-5pm Are you tired of the stressful demands of working for an insurance carrier or law office where your efforts go...

  • Administrative Assistant for Preschool

    4 weeks ago

    Langhorne, United States Children Central Full time

    **You may currently be a teacher in a preschool program who is interested to work in Administration and has the skills and ambition to do so!** This position is FULL-TIME, based in Langhorne, PA. Pay is commensurate with experience. **Children Central is proud to have earned a Keystone STARS 4 rating, the highest rating possible in PA. for an early...

  • Administrative Assistant for Preschool

    2 weeks ago

    Langhorne, United States Children Central Full time

    **You may currently be a teacher in a preschool program who is interested to work in Administration and has the skills and ambition to do so!** This position is FULL-TIME, based in Langhorne, PA. Pay is commensurate with experience. **Children Central is proud to have earned a Keystone STARS 4 rating, the highest rating possible in PA. for an early...

  • Production Administrative Assistant 3rd Shift

    2 weeks ago

    Langhorne, United States Metals USA Full time

    **Production Administrative Assistant** **3rd Shift Sunday - Thursday 10p - 6:00a** Metals USA -is seeking a **3rd Shift Production Administrative Assistant **in Langhorne, PA. Metals USA is a solid, growth oriented, aluminum /stainless steel distribution center servicing the defense, aerospace, and fabrication industries. The Production Administrative...

  • HVAC/Energy Marketing and Administrative Assistant

    4 weeks ago

    Langhorne, United States ECI Comfort Full time

    Benefits: Bonus based on performance Company parties Competitive salary Employee discounts Flexible schedule Paid time off Fuel Your Passion: Join our heating oil department to assist in our quest to go green!ECI Comfort is a growing, independent family-owned business located in Langhorne that provides HVAC and energy services throughout the Delaware Valley....

  • HVAC/Energy Marketing and Administrative Assistant

    2 months ago

    Langhorne, United States ECI Comfort Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceCompany partiesCompetitive salaryEmployee discountsFlexible schedulePaid time offFuel Your Passion: Join our heating oil department to assist in our quest to go green!ECI Comfort is a growing, independent family-owned business located in Langhorne that provides HVAC and energy services...

  • HVAC/Energy Marketing and Administrative Assistant

    4 weeks ago

    Langhorne, United States ECI Comfort Full time

    Benefits: Bonus based on performance Company parties Competitive salary Employee discounts Flexible schedule Paid time off Fuel Your Passion: Join our heating oil department to assist in our quest to go green! ECI Comfort is a growing, independent family-owned business located in Langhorne that provides HVAC and energy services throughout the Delaware...

  • HVAC/Energy Marketing and Administrative Assistant

    3 weeks ago

    Langhorne, United States ECI Comfort Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceCompany partiesCompetitive salaryEmployee discountsFlexible schedulePaid time offFuel Your Passion: Join our heating oil department to assist in our quest to go green!ECI Comfort is a growing, independent family-owned business located in Langhorne that provides HVAC and energy services...

  • Administrative Assistant

    4 weeks ago

    Langhorne, United States Contemporary Staffing Solutions Full time

    Job DescriptionJob DescriptionContemporary Staffing Solutions is seeking a detail-oriented and motivated Property Preservation Specialist to join our client in Langhorne, PA 19047! As a Property Preservation Specialist, you will play a crucial role in managing professional relationships with vendors and clients nationwide, ensuring properties are preserved...

  • Administrative Assistant

    3 weeks ago

    Langhorne, United States Contemporary Staffing Solutions Full time

    Job DescriptionJob DescriptionContemporary Staffing Solutions is seeking a detail-oriented and motivated Property Preservation Specialist to join our client in Langhorne, PA 19047! As a Property Preservation Specialist, you will play a crucial role in managing professional relationships with vendors and clients nationwide, ensuring properties are...

  • Administrative Assistant

    3 weeks ago

    Langhorne, United States Contemporary Staffing Solutions Full time

    Job DescriptionJob DescriptionContemporary Staffing Solutions is seeking a detail-oriented and motivated Property Preservation Specialist to join our client in Langhorne, PA 19047! As a Property Preservation Specialist, you will play a crucial role in managing professional relationships with vendors and clients nationwide, ensuring properties are...

  • Administrative Support Specialist

    1 month ago

    Langhorne, United States 2210 Martha Street Associates LLC Full time

    We are working with a national property preservation firm! We are seeking an Administrative Coordinator to join our team and act as a point of contact for employees and vendors! This role offers training and career growth! We are seeking highly motivated and professional individuals to join our team! In this role you will be working with clients and...

  • Administrative Support Specialist

    2 weeks ago

    Langhorne, United States 2210 Martha Street Associates LLC Full time

    We are working with a national property preservation firm! We are seeking an Administrative Coordinator to join our team and act as a point of contact for employees and vendors! This role offers training and career growth! We are seeking highly motivated and professional individuals to join our team! In this role you will be working with clients and...

  • Administrative Support Specialist

    4 days ago

    Langhorne, Pennsylvania, United States Woods Services Full time

    Overview: We want you to join our team We need deeply compassionate, committed and highly talented staff. The Woods organization is guided by their mission to support children and adults with disabilities or challenges to achieve their highest potential and independence through innovative and individualized approaches that promote learning and personal...

  • Property Administrative Assistant

    4 weeks ago

    Langhorne, United States Contemporary Staffing Solutions Full time

    Job DescriptionJob DescriptionSeeking a detail-oriented and motivated Property Preservation Specialist to join our client in Langhorne, PA 19047! As a Property Preservation Specialist, you will play a crucial role in managing professional relationships with vendors and clients nationwide, ensuring properties are preserved and maintained according to our...

  • Administrative Support Specialist

    3 days ago

    Langhorne, United States Woods Services Full time

    Overview: - We want you to join our team! We need deeply compassionate, committed and highly talented staff. The Woods organization is guided by their mission to support children and adults with disabilities or challenges to achieve their highest potential and independence through innovative and individualized approaches that promote learning and personal...

  • Financial Administrative Assistant

    7 days ago

    Langhorne, United States Amplity Health Full time

    Come join the true partner of global healthcare companies, Amplity Health. We continually challenge the boundaries of medical and commercial strategies to accelerate the approval and launch of new drugs to improve the lives of patients. - Job Summary_ The Accounts Payable Coordinator at Amplity Health is responsible for coordinating daily tasks in...