Administrative Assistant
3 weeks ago
Come join a dedicated team of HVAC contracting specialists during an exceptional time of company growth. ECI Comfort seeks qualified candidates to fill an Administrative Assistant position to support our Installation Manager and successfully oversee a multitude of projects to completion. The Administrative Assistants duties include developing and monitoring project schedules, invoicing, purchasing, and acting as the liaison between our project team and the client in order to achieve the highest level of quality and customer satisfaction.
The ideal candidate should possess a combination of mathematical, technical, and oral and written communication skills, as well as one or more years of experience in the contracting and or renovation industries. Additionally, the Administrative Assistant will be results-oriented, exceptionally organized, and be able to inject energy and enthusiasm into this role. Were looking for a take-charge individual who feels comfortable delegating tasks among employees and who can make changes to improve our offices efficiency and productivity metrics
The Administrative Assistant reports Monday through Friday from 8:00 am to 4:30 pm and would need to be available evenings and weekends when required. ECI offers a competitive salary, paid time off, health benefits, and opportunities for professional development in the HVAC and Green Building industries.
RESPONSIBILITIES
- Effectively oversee and coordinate the installation schedule
- Assist in creating and managing the budgets for each project, including supplies, materials, and labor
- Identify areas of improvement that will eliminate time waste, improve productivity while supporting safe work practices
- Keeps Salesman, Install Manager and GM informed of outstanding payment information and installation activity
- Assists the Installation Manager in organizing workflow for assigned projects
- Negotiate contract changes with customers before, during and after each project
- Assist with oversight of subcontractors and vendors to ensure quality standards are met
- Pursue continuing education in HVAC technology, old home renovation, and green building practices
- Identify and implement process performance improvements to standardize department procedures and workflow
- Ensure all paperwork for jobs are prepared for all installations
- Oversee the completion status of each job. Ensure all paperwork is filled out properly.
- Work closely with internal departments including Sales, Finance, HR, and Service
- Communicate with customers regarding project status/site readiness
- Effectively manage multiple projects from post-sales through installation completion.
- Work closely with the Department Managers to keep projects moving forward quickly while maintaining quality standards
- Work with Field Supervisors to manage projects within scope, schedule, and budget.
- Coordinate with warehouse staff to ensure all materials and equipment are available and ready for installation.
- Perform general clerical duties as needed, including filing, data entry, and billing
- Collaborate with site supervisors, installers, warehouse personnel, installation manager and project managers to achieve the highest level of customer satisfaction during and after installation
- Bachelors Degree in Business or 2+ years of Business Administration or Project Management Experience
- Experience at working both independently and in a team-oriented, collaborative environment is essential
- Technically competent and proficient with various software programs: Excel,
Word, Outlook, Smartsheet, etc. - Strong written and oral communication skills: In-person meetings, E-mail & Phone calls
- Must be able to learn, understand, and apply new technologies
- Incredible attention to detail is a MUST
-
Langhorne, United States ECI Comfort Full timeJob DescriptionJob DescriptionBenefits:Bonus based on performanceCompany partiesCompetitive salaryEmployee discountsFlexible schedulePaid time offFuel Your Passion: Join our heating oil department to assist in our quest to go green!ECI Comfort is a growing, independent family-owned business located in Langhorne that provides HVAC and energy services...
-
Medical Assistant
4 weeks ago
Langhorne, United States Family Service Association Of Bucks County Full timeJob DescriptionJob Description SUMMARY/OBJECTIVE: Medical Assistants (MA) will be responsible for an array of activities related to patient scheduling and care, including greeting and checking-in patients, as well as verifying information supplied by clients. MA’s will assist in client care through the initial examination of the client, recording of...
-
Assistant Coach, Men's Volleyball
2 weeks ago
Langhorne, United States Cairn University Full timeAssistant Coach, Men's Volleyball Cairn University is seeking qualified applicants to fill the part-time position of Assistant Coach for Men's Volleyball. The Assistant Coach will assist the head coach with practice and game planning execution and will be required to attend practices, meetings, games, and team events. Candidates should be able to...
-
Office Support Coordinator
4 weeks ago
Langhorne, United States 2210 Martha Street Associates LLC Full timeWe are working with a national property preservation firm! We are seeking an Administrative Coordinator to join our team and act as a point of contact for employees and vendors! This role offers training and career growth! We are seeking highly motivated and professional individuals to join our team! In this role you will be working with clients and...
-
Receptionist
1 week ago
Langhorne, United States Restaurant Depot Full timeFrom $15.45 - $16.22 an hour Position Title: Receptionist Department: Store Administration Supervisor: Branch Manager FLSA: Non-exempt Position Summary: Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates,...
-
Clinical Supervisor
1 week ago
Langhorne, United States St. Mary Rehabilitation Hospital Full timeDescriptionA career at St. Mary Rehabilitation Hospital, a 50-bed state-of-the-art inpatient acute rehabilitation hospital operated jointly with Lifepoint Health and Trinity Health Mid-Atlantic, is more than a job. It’s a chance to be a vital member of an interdisciplinary team caring for people in the Langhorne who need continued care to recover...
-
Clinical Supervisor
1 week ago
Langhorne, United States LifePoint Health Full timeDescription A career at St. Mary Rehabilitation Hospital, a 50-bed state-of-the-art inpatient acute rehabilitation hospital operated jointly with Lifepoint Health and Trinity Health Mid-Atlantic, is more than a job. It's a chance to be a vital member of an interdisciplinary team caring for people in the Langhorne who need continued care to recover...
-
Clinical Supervisor
2 weeks ago
Langhorne, United States RehabCare Full timeA career at St. Mary Rehabilitation Hospital, a 50-bed state-of-the-art inpatient acute rehabilitation hospital operated jointly with Lifepoint Health and Trinity Health Mid-Atlantic, is more than a job. It's a chance to be a vital member of an interdisciplinary team caring for people in the Langhorne who need continued care to recover completely. You have...
-
Clinical Supervisor
2 weeks ago
Langhorne, United States LifePoint Hospitals Full timeDescription A career at St. Mary Rehabilitation Hospital, a 50-bed state-of-the-art inpatient acute rehabilitation hospital operated jointly with Lifepoint Health and Trinity Health Mid-Atlantic, is more than a job. It's a chance to be a vital member of an interdisciplinary team caring for people in the Langhorne who need continued care to recover...
-
Clinical Supervisor
2 weeks ago
Langhorne, United States LifePoint Hospitals Full timeDescription A career at St. Mary Rehabilitation Hospital, a 50-bed state-of-the-art inpatient acute rehabilitation hospital operated jointly with Lifepoint Health and Trinity Health Mid-Atlantic, is more than a job. It's a chance to be a vital member of an interdisciplinary team caring for people in the Langhorne who need continued care to recover...
-
Clinical Supervisor
2 weeks ago
Langhorne, United States RehabCare Full timeA career at St. Mary Rehabilitation Hospital, a 50-bed state-of-the-art inpatient acute rehabilitation hospital operated jointly with Lifepoint Health and Trinity Health Mid-Atlantic, is more than a job. It's a chance to be a vital member of an interdisciplinary team caring for people in the Langhorne who need continued care to recover completely. You have...
-
Clinical Supervisor
4 days ago
Langhorne, United States St. Mary Rehabilitation Hospital Full timeDescriptionA career at St. Mary Rehabilitation Hospital, a 50-bed state-of-the-art inpatient acute rehabilitation hospital operated jointly with Lifepoint Health and Trinity Health Mid-Atlantic, is more than a job. It’s a chance to be a vital member of an interdisciplinary team caring for people in the Langhorne who need continued care to recover...
-
Receptionist
2 weeks ago
Langhorne, United States Restaurant Depot Full timeFrom $15.45 - $16.22 an hourPosition Title: ReceptionistDepartment: Store AdministrationSupervisor: Branch ManagerFLSA: Non-exemptPosition Summary:Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail...
-
Clinical Supervisor
4 days ago
Langhorne, United States RehabCare Full timeA career at St. Mary Rehabilitation Hospital, a 50-bed state-of-the-art inpatient acute rehabilitation hospital operated jointly with Lifepoint Health and Trinity Health Mid-Atlantic, is more than a job. It's a chance to be a vital member of an interdisciplinary team caring for people in the Langhorne who need continued care to recover completely. You have...
-
Optician - Part-Time
1 week ago
Langhorne, United States Vision Associates Inc Full timeWHY YOU'LL LOVE THIS JOBDo you enjoy interacting and connecting with patients? Are you passionate about providing best-in-class patient care? Join the Vision Associates team today in this Optician job with Burlington County Eye Physicians II, PA Langhorne.As an Optician, you will need to be highly organized, self-motivated, detail oriented and customer...
-
Optician - Part-Time
1 week ago
Langhorne, United States Vision Associates Inc Full timeWHY YOU'LL LOVE THIS JOBDo you enjoy interacting and connecting with patients? Are you passionate about providing best-in-class patient care? Join the Vision Associates team today in this Optician job with Burlington County Eye Physicians II, PA Langhorne.As an Optician, you will need to be highly organized, self-motivated, detail oriented and customer...
-
Clinical Supervisor
5 days ago
Langhorne, United States St. Mary Rehabilitation Hospital Full timeDescription A career at St. Mary Rehabilitation Hospital, a 50-bed state-of-the-art inpatient acute rehabilitation hospital operated jointly with Lifepoint Health and Trinity Health Mid-Atlantic, is more than a job. It’s a chance to be a vital member of an interdisciplinary team caring for people in the Langhorne who need continued care to recover...
-
Catering Specialist
3 weeks ago
Langhorne, United States Qdoba Full timeAs a Catering Specialist, you are the “owner” of all things catering within your restaurant. This includes coordinating successful order preparation, set up and delivery, recruiting, hiring, training and scheduling delivery drivers, partnering with your RM and RCSM to build catering sales from the restaurant level, and administrating all client contact....
-
Optician - Part-Time
2 weeks ago
Langhorne, United States Vision Associates Inc Full timeJob DescriptionJob DescriptionWHY YOU'LL LOVE THIS JOBDo you enjoy interacting and connecting with patients? Are you passionate about providing best-in-class patient care? Join the Vision Associates team today in this Optician job with Burlington County Eye Physicians II, PA Langhorne.As an Optician, you will need to be highly organized, self-motivated,...
-
Per Diem RN
2 days ago
Langhorne, Pennsylvania, United States Woods Services Full timeOverview: We want you to join our team! We need deeply compassionate, committed and highly talented staff. The Woods organization is guided by their mission to support children and adults with disabilities or challenges to achieve their highest potential and independence through innovative and individualized approaches that promote learning and personal...
