Port Operations Coordinator

2 weeks ago

Wilmington, United States Chiquita Brands Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • Wellness resources

POSITION OVERVIEW: This position will anticipate and provide a broad range of administrative support to ensure that all regional operations are effective, up to date and accurate. This includes but is not limited to assistance with employee training, financial processes, invoicing, compiling audit data and monitoring maintenance and repair for North America.

This is an exempt position. The primary duty of this role is office/non-manual work directly related to management or general business operations of the employer. This role includes discretion and independent judgement in matters of significance.

JOB RESPONSIBILITIES:
  • Planning and discharge confirming Chiquita vessels and 3rd party vessels with Chiquita cargo on board in Chiquitas system
  • Cargo bookings validation to expedite reception of containers from customers at the Chiquita terminal
  • Planning inspections in coordination with Agriculture and CBP to provide the more available containers on board of every week vessel
  • Paper rolls stuffing control and reporting
  • Taking and scheduling appointments
  • Receiving truck drivers and having them ready for loading
  • Organizing and preparing documentation for everyday dispatch
  • Submitting to Great White Fleet Customer service the received dock receipts at the port, for the title validation purposes
  • Organizing and filing documents
  • Updating and maintaining yard inventory (different systems) Cross training with other workmates
JOB REQUIREMENTS:
  • Minimum 1-2 years experience in administrative or multi-level support role
  • Associate degree
  • Ability to multitask and work in a fast-paced environment
  • Excellent PC skills. Proficiency in Microsoft Word, Excel, and PowerPoint a must
  • Adaptable and proactive
  • Must be able to meet department goals with little direction, able to anticipate and make needed adjustments to schedules, meeting arrangements, travel arrangements, etc...
  • Strong organization, planning, and time management skills
  • Ability to work under pressure; maintain problem-solving attitude
  • Ability to manage financial processes, strong analytical ability
  • Ability to define priorities and to handle multiple tasks and projects
  • Strong written and verbal communication skills
PHYSICAL ENVIRONMENT:
  • Most work is performed in a temperature-controlled office environment
  • Incumbent may sit for long periods of time at desk or computer terminal
  • Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of normal workday
  • Stooping, bending, twisting, and reaching may be required in completion of job duties


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