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Financial Operations Coordinator

2 months ago

Wilmington, Delaware, United States The Mary Campbell Center Full time

POSITION OVERVIEW:

The Mary Campbell Center is dedicated to providing a nurturing environment for its residents. The Financial Operations Coordinator plays a crucial role in supporting the Director of Business Operations by managing accounting, billing, and record-keeping tasks essential to the financial health of the organization. This position requires a commitment to maintaining a respectful and dignified atmosphere for all residents, ensuring their independence and well-being.

QUALIFICATIONS:

The ideal candidate for the Financial Operations Coordinator position must possess the following qualifications: 1) a strong moral character with a positive demeanor, demonstrating empathy and understanding towards residents with diverse disabilities; 2) a minimum of an Associate's Degree in Accounting or Business Administration; 3) at least 3 years of comprehensive accounting experience; 4) a minimum of 3 years of experience in payroll, accounts payable (A/P), and accounts receivable (A/R); 5) familiarity with Sage300 or comparable accounting software; 6) the ability to work autonomously with minimal supervision while maintaining a high level of integrity and confidentiality; 7) proficiency in Excel and strong skills in Microsoft Office applications. A valid driver's license with a clean driving record is also required. Excellent verbal and written communication skills, along with proficiency in technology tools for program reporting, are essential. Previous experience in a rehabilitative setting or working with individuals with disabilities is preferred.

KEY RESPONSIBILITIES:

The Financial Operations Coordinator will be responsible for the following tasks:

  • Processing private billings, supplemental schedules, and reconciliations for accounts receivable.
  • Managing accounts payable, including reconciling vendor invoices with purchase orders and receiving documentation.
  • Reconciling Resident Escrow funds and maintaining accurate transaction records.
  • Maintaining both manual and automated financial reports and records.
  • Ensuring timely filing of accounting documents and maintaining organized accounting files.
  • Assisting the Director of Business Operations with bi-weekly payroll processing.
  • Supporting the preparation for annual financial audits.
  • Assisting residents with their banking requirements.
  • Managing petty cash requests efficiently.
  • Maintaining open lines of communication with the supervisor.
  • Preparing correspondence as directed by the Director of Business Operations.
  • Completing all mandatory training and attending staff meetings as required.
  • Performing additional duties as assigned.

WORK ENVIRONMENT:

The Financial Operations Coordinator will work in a well-lit, well-ventilated, smoke-free residential and healthcare setting. The role involves daily activities that may include extended periods of standing, walking, bending, and reaching. Flexibility in scheduling is required, including availability for evening and weekend shifts, as well as extended hours when necessary to meet the operational needs of the Center.