Office Administrative Aid
1 month ago
The positions will start immediately upon acceptance and employment clearance and are initially funded through 12/31/2023, with the good chance of extension.
Pay Rate-
$23.60/hr working 40 hours a week
Benefits:
Paid Holidays, Paid Sick Time, PTO
Healthcare
Employer Fully Funded Healthcare (Anthem Blue Cross), Dental and Vision, Life Insurance from Initial Start Date.
Location: City of Commerce
Monday to Friday
Job Duties
- Utilizes computers to encode complex charts, forms, statistical and similar documents from rough draft requiring skill in arranging tabular material, setting up forms and extreme accuracy in typing.
- Processes documents according to a predetermined but specialized procedure for such purposes as payments of vendor invoices.
- Checks documents for completeness, accuracy and compliance with legal and other requirements.
- Answers questions and gives information to external and internal customers concerning such matters as regulations, procedures and the preparation and filing of legal forms, applications and permit requests; acts as special receptionist or counter clerk.
- Maintains clerical controls where work is divided among personnel performing separate parts of an entire operation.
- Searches records and files for data where records of payments are required in selecting or abstracting material.
- Answers correspondence requiring the selection of data necessary in formulating the reply, referring unusual cases to a superior for approval.
- Compares or segregates documents in cases where specialized knowledge of the function and more than a routine check for accuracy are involved, as in the auditing of warrants or purchase orders
- Operates office machines, such as calculators, incidental to the performance of other duties.
- May routinely access such office equipment as video display terminals, word processors, or personal computers to input data, perform computations, or produce documents not requiring the formatting or programming of such equipment.
- Knowledge and understanding of Public Health procedures in processing vendor invoice payments and three-way matching.
- Utilize relevant software applications applicable to the Department of Public Healths Business Operations.
- Provide clerical support to off-site locations, as needed.
- Perform assigned duties requiring initiative and independent judgment with procedural and policy limits.
- Assist critical core function desks.
- Scan and attach files, miscellaneous duties.
• A Finance or Accounting bachelor’s degree from an accredited college
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
Desirable Qualifications:
• Windows-based laptop or desktop device with speaker and mic.
• Reliable Wi-Fi Internet Access.
• Excellent organizational, interpersonal, verbal and written communication skills;
• Ability to manage multiple tasks independently and as a part of a team;
• Ability to adapt to changing priorities in a fast-paced environment;
• Ability to work well with internal and external staff and the public;
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Strong work ethic, reliable and able to meet deadlines and obligations.
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