Executive Assistant

2 months ago


Laurel, United States Patuxent Roofing and Contracting In Full time
Job DescriptionJob Description

Overview:

We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will possess exceptional communication skills, impeccable attention to detail, and the ability to anticipate the needs of senior management. This role requires a high level of discretion and professionalism due to the exposure to confidential information and senior-level interactions.


Responsibilities:

  • Efficiently manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Serve as the primary point of contact for internal and external communications on behalf of executives, ensuring all correspondence is handled promptly and professionally.
  • Prepare agendas, take minutes, and follow up on action items for meetings; coordinate logistics for executive meetings and events.
  • Arrange complex and detailed travel plans, itineraries, and agendas; ensure travel arrangements align with executive preferences and business objectives.
  • Assist in preparing reports, presentations, and documents as needed; maintain accurate records and files.
  • Provide administrative support for special projects initiated by executives, including research, data analysis, and coordination with various departments.
  • Oversee office operations and procedures, ensuring a clean and organized workspace; manage office supplies and equipment maintenance.
  • Plan and coordinate logistics for corporate events, meetings, and conferences, including venue selection, catering, and guest accommodations.
  • Maintain accurate records and files; prepare and distribute meeting minutes and other documentation as required.
  • Provide administrative support for special projects initiated by executives, including research, data analysis, and coordination with various departments.

Qualifications:

  • Proven experience as an executive assistant or similar administrative role supporting senior management.
  • Excellent knowledge of office management systems and procedures.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Outstanding organizational and time management skills.
  • Ability to multitask and prioritize daily workload.
  • Discretion and confidentiality in handling sensitive information.
  • Bachelor’s degree or equivalent work experience preferred.

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