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Front Office Administrator

2 months ago

Lancaster, United States Tristarr Recruiting Full time
Job DescriptionJob Description

Are you a detail-oriented professional with a knack for juggling tasks in a fast-paced environment? Do you thrive on supporting seasoned experts while maintaining a high level of accuracy and professionalism? If so, we have an exciting opportunity for you to become a vital part of our client's architectural team

TriStarr's client is a thriving architectural firm in downtown Lancaster that places our clients at the forefront of everything we do. As a Front Office Administrator in their dynamic team, you'll play a crucial role in maintaining their exceptional standards and contributing to their continued success.

Our ideal candidate is a master multitasker who possesses exceptional communication skills, a high degree of professionalism, and the ability to thrive in a unique and fast-paced environment. You'll need to be personable, a quick learner, and passionate about supporting a team of experienced professionals.

Your Qualifications:

  • Associate or Bachelor's degree preferred
  • Previous administrative office experience required
  • Proficiency in data entry, organizational skills, and file management
  • Flawless drafting, editing, and proofreading abilities
  • Meticulous attention to detail and deadline management
  • Strong ability to work independently and within a team
  • Advanced PC skills, including MS Office suite
  • Problem-solving and decision-making aptitude
  • Reliable, punctual, and a team player
  • Valid driver's license

Your Responsibilities: As their Administrative Assistant, you'll be involved in various aspects of their operations, including but not limited to:

  • Receptionist Duties:
    • Answering incoming calls
    • Greeting visitors with a warm welcome
    • Managing deliveries and processing mail
  • Office Manager Support:
    • Ordering and replenishing office supplies
    • Scheduling meetings and arranging conference rooms
    • Maintaining Outlook contacts
    • Assisting with holiday and event mailings, providing support for trade show preparations
    • Managing the company's auto fleet
    • Managing subscriptions and licences
    • Preparing weekly production schedules
  • Project Administrator Support:
    • Crafting detailed meeting reports
    • Generating and managing document transmittals
    • Scanning, filing, and updating documents and spreadsheets
    • Precise data entry and record-keeping
    • Handling copying, document binding, and printing
    • Compiling and organizing meeting materials

Perks and Benefits:

  • Competitive compensation based on experience and skills
  • Regular work hours: 8 AM - 5 PM, Monday through Friday
  • Opportunities for occasional overtime to meet deadlines
  • Collaborative and fast-paced work environment
  • Opportunity to learn and grow within a respected architectural firm

If you're a motivated Front Office Administrator who is passionate about contributing to a team of experts and thriving in a fast-paced setting, we want to hear from you Your attention to detail, exceptional communication, and desire to excel will make you a key asset to their team. Apply today 

JOB TYPE: Temp to Hire
HOURS: 8am-5pm, Monday through Friday
PAY RATE: $20-24/hr depending on experience
DRESS CODE: Business