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Executive Assistant

1 month ago

Saint Louis, United States Better Business Bureau Full time
Job DescriptionJob Description

Are you...

  • An organized, detail-oriented professional with a passion for helping executives and staff to make the community a better place to live?
  • Adaptable, positive and able to juggle multiple priorities?
  • Interested in continuing to develop your talents and strengths?

If so, Better Business Bureau might be just the place for you to thrive.

Who we are:

Better Business Bureau (BBB) is a purpose-driven, nonprofit organization dedicated to advancing an ethical marketplace where buyers and sellers trust each other. We are a hundred-year-old company with a start-up attitude.

What you'll do:

  • Provide administrative support to the executive team:
    • Manage President & CEO’s calendar, schedule meetings, prepare communication materials, and provide general clerical assistance.
    • Draft and send letters for President & CEO.
    • Receive call requests for President & CEO, screen & transfer or resolve requests as appropriate.
    • Assist with preparing correspondence, presentations, reports, surveys and other documents.
    • Manage and accurately update the strategic plan priorities status and key performance indicators monthly and distribute them to staff.
    • Set up video conference meetings and facilitate them as needed.
    • Track event registrations and sponsorships.
    • Maintain a high level of confidentiality.
  • Serve as point of contact for the office space, submitting work tickets as needed and communicating to the HR assistant and staff.
  • Plan, organize, and execute various events, including Board of Directors and committee meetings, conferences, seminars, workshops, and networking events.
  • Assist the Chief Operating Officer (COO) and Chief Customer & Compliance Officer (CCCO) to ensure standards, procedures and special projects plans are followed and met.
  • Assist department directors with special projects as requested and time allows, including staff training and project management.
  • Maintain appropriate interpersonal relationships with employees, board and committee members, businesses, and consumers.

What you bring to the table:

  • 4-6+ years of business/clerical experience
  • Four-year college degree preferred in business or related field
  • Multi-task and prioritize to meet deadlines for multiple projects
  • Ability to handle confidential information with integrity
  • Communicate clearly in verbal and written communication with all levels of staff, committee and board members
  • Flexible, detail-oriented, adaptable, responsible team player able to work independently collaboratively
  • Responsive internal customer service
  • Professionalism that extends to email, presentation and phone skills
  • Proficiency in Microsoft 365, Word, Excel and PowerPoint. Administrator level knowledge of SharePoint, Zoom, monday.com or other project management software helpful.

Apply now and be part of a team that thrives on making a lasting impact in our community and beyond.

Benefits include:

  • 37.5 hours per week, Monday-Friday hybrid work schedule (currently Monday – Wednesday in office, Thursday – Friday from home)
  • Paid covered parking pass for the Metropolitan Square building where BBB is located, or Metrolink pass
  • Health, dental, vision insurance options
  • Paid life insurance and long-term disability insurance
  • 401(k) with company match
  • Paid Time Off (PTO) and 10 holidays
  • Career development resources and assistance
  • Flexible spending account
  • Parental leave
  • Employee assistance program

BBB advocates COVID-19 vaccination for all its employees and has adopted a vaccination policy for all staff. BBB requires employees to be vaccinated as a condition of employment, subject to accommodation. If you are hired, we will require you to prove that you have received the COVID-19 vaccine and booster, if eligible, or have a valid religious or medical reason not to be vaccinated.

At BBB, we embrace diversity and strive to create an inclusive environment that provides all team members with the opportunity to thrive. We foster a culture in which our differences are celebrated; our differences are what makes us a better business We are proud to be an equal employment opportunity employer and will not discriminate based on race, color, gender, gender identity, religion, sexual orientation, national origin, age, marital status, disability status, citizenship status, veteran status, or any other characteristic prohibited by local, state, or federal law.