Executive Assistant

2 months ago


Saint Louis, United States Swank Motion Pictures Full time
Job DescriptionJob Description

Position Summary

As an Executive Assistant, you will provide comprehensive support to two Co-Presidents and other C-Level executives. This is an excellent opportunity to learn all of the facets of a unique business and contribute to the overall efficiency of the company. As a result, this position requires an individual with integrity, excellent organizational and communication skills, and the ability to represent the company with the highest level of professionalism.

This is a St. Louis, MO based position and is primarily in the office.

Responsibilities

  • Learn about Swank’s markets, customers, and the value each division provides to acquire the knowledge to support key initiatives and priorities.
  • Manage phone communication, organize travel arrangements, coordinate meetings, and maintain contract files.
  • Examine calendars to anticipate upcoming meetings, provide support in gathering relevant information beforehand, and document necessary follow-up actions.
  • Assist in the planning of quarterly board meetings, encompassing tasks such as developing meeting materials/presentations and arranging catering logistics.
  • Learn the Customer Relationship Management (CRM) software, Dynamics 365, to generate reports, and enter customer meeting notes.
  • Undertake assigned special projects such as organizing visits from studio partners and managing company’s sporting tickets.
  • Maintain confidentiality of sensitive information and handle it with discretion.
  • Other responsibilities may be assigned as the business needs change.

Requirements

  • 3+ years of administrative experience preferred
  • Mastery of Microsoft Office applications including Excel©, Word©, PowerPoint©, and Outlook©
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
  • Demonstrated ability to communicate with stakeholders at all levels of the organization
  • Bachelor’s Degree in Business or Finance required

Benefits

We are pleased to offer:

  • Comprehensive compensation and healthcare packages, including medical, dental, vision, and life insurance products
  • 401(K) plan with employer match
  • Competitive paid time off: vacation, personal time, holidays and winter break
  • Company sponsored volunteer & community outreach opportunities
  • Organizational growth potential through our company sponsored online learning platform

EOE, including disability/vets


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