AP Specialist II
3 weeks ago
The Child Abuse Prevention Council
MISSION:
“The Child Abuse Prevention Council PROTECTS children and STRENGTHENS families through awareness and outcome-driven programs, delivered with compassion.”
BENEFITS:
- Medical/Dental/Vision insurance options
- Paid Holidays / Sick Pay
- Generous Paid-Time Off – accruals increase with tenure
- Retirement Saving Plan (403B) – agency matches up to 3% on 1st year workiversary
- Staff Recognitions – Spot Awards, Employee of the Month
- Business Casual Office Environment
- Monthly Staff Gatherings / Team Culture
- 501(c)(3) Designation – you’re able to apply for PSLF Loan Forgiveness
- Employee Assistance Program (EAP)
- Employee Discounts – LifeMart
JOB SUMMARY:
The Accounts Payable Specialist II is a crucial part of the accounting team. This person is involved in the daily tasks of the accounting department requiring much attention to detail. This individual has an in-depth understanding of Cost allocation, tracks payables monthly, works efficiently, and performs the tasks assigned. This position reports directly to the Director of Finance.
MINIMUM REQUIREMENTS / QUALIFICATIONS:
Education:
A graduation with an associate degree from an accredited college or university with a major in Business, Accounting, or Finance is preferred. One year of relevant experience may be substituted for each year of required education.
Experience:
At least 3 years of accounts payable experience with increasing responsibility.
Description of Duties:
Receives, processes, verifies, and reconciles all payables and invoices. Completes detailed cost allocation, prepares payments, analyzes workflow processes, tracks and prepares sales and use tax, and controls expenses.
Program Specific:
1. Reconciles processed work by verifying entries and comparing system reports to balances
2. Cost-allocates expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries
3. Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase orders, contracts, invoices, or payment discrepancies and
documentation; ensuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments
4. Pays employees reimbursements by receiving and verifying expense reports and requests; preparing checks
5. Maintains accounting ledgers by verifying and posting account transactions
6. Verifies vendor accounts by reconciling monthly statements and related transactions
7. Maintains historical records by electronically and physically filing documents
8. Disburses petty cash by recording entry verifying documentation
9. Reports accrued use tax by calculating requirements on paid invoices
10. Protects the organization’s value by keeping information confidential
11. Updates job knowledge by participating in educational opportunities
12. Accomplishes accounting and organization mission by completing related tasks as needed
EOE:
CAPC hires and promotes employees regardless of race, color, religion, ancestry, national origin or ancestry, age, gender, sexual orientation, marital status, medical condition, physical handicap, or any other characteristic protected by applicable federal, state, or local law. CAPC is an equal-opportunity employer.
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