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Administrative Assistant I

2 months ago

Huntsville, United States Phoenix Full time
Job DescriptionJob DescriptionJOB TITLE: Administrative Assistant I / Manufacturing & Production

FULL-TIME (hours per week: 40) M-F 6:30AM-3:30PM This is a temporary position with the possibility of becoming permanent. 

EDUCATIONAL QUALIFICATIONS:
High School Diploma or GED.

EXPERIENCE QUALIFICATIONS:
  • Ability to read and write on a high school level or higher
  • Proficiency with Microsoft Office suite and general computer operation is required.
  • Knowledge in maintaining records, documents and filing systems.
  • Mathematical ability sufficient to complete production related forms and timecards.
  • Additional Preferred Qualifications:  Experience working in a production setting.  Experience working with persons with disabilities.

OTHER QUALIFICATIONS:
  • Must be authorized for coverage under agency insurance if operating agency vehicle, have good driving record, valid driver’s license, and/or required level of personal auto insurance.
  • Must be able to satisfactorily complete a background check, per company requirements.
  • Ability to communicate with tact and maintain confidentiality.
  • Adequate ability in communicating in spoken conversation – adequate volume speech.
  • Ability to effectively build and maintain positive working relationships with management and peers.
 
IMMEDIATE SUPERVISOR:   General Manager, Manufacturing

POSITIONS SUPERVISED (or Team Lead responsibilities, if applicable):   N/A

JOB RESPONSIBILITIES SUMMARY:
Performs administrative support, including completion, quality review, and submission of timecards to payroll.  Gathers and organizes statistical data to fulfill various reporting requirements. 

ESSENTIAL FUNCTIONS:
  • Maintains attendance, punctuality, payroll, production, and other required reports.
  • Prepares production related paperwork as required by internal guidelines and contract requirements.
  • Provides support, time permitting, as a Production Aid/Job Coach for Material Handler employees.

SPECIFIC RESPONSIBILITIES RELATED TO THIS POSITION MAY INCLUDE ANY OF THE FOLLOWING:
  • Serves as a production aid/job coach in support of Material Handler employees.
  • Coordinates assignment of work to program participants.
  • Observes, reports and documents performance and behaviors of program participants.
  • Keeps all production areas organized in a safe and neat manner. 
  • Teaches proper safety procedures to program participants and demonstrates safe work habits.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
  • Adequate ability for conversation, telephone use, and emergency information systems.
  • Ability to be independently mobile on all surfaces and situations.
  • Ability to move safely about work area.
  • Ability to retrieve items from high and low areas.
  • Ability to perceive size, discrimination, temperature, shapes, and/or textures.
  • Physical stamina to work at least 8 hours per day.

EMOTIONAL CAPACITIES:
  • Must be able to change routine in a positive manner.
  • Must be able to follow through on assignments independently.
  • Must have good organizational skills.
  • Must possess effective oral and written communication and interpersonal skills.
  • Must be able to maintain confidentiality.
  • Must have stable work behaviors daily.
  • Must have adequate individual coping skills.
  • Must be able to maintain good work attendance.
  • Must be able to resolve problems, handle conflict and make effective decision even in emergency situations.
  • Must be able to exercise good judgment to maintain a safe work environment.


NON-ESSENTIAL FUNCTIONS:
  • Other duties as assigned.
Phoenix is an equal opportunity employer. Individuals with disabilities, including "disabled veterans" or veterans with service-connected disabilities, "are encouraged to apply.”
All qualified applicants will receive consideration for employment and will not be discriminated against based on disability, being a veteran, female, minority or in another protected group. We are a Drug-Free Workplace.
Phoenix internal and programmatic applicants, and individuals with disabilities, will receive first consideration.
Condition of employment may include compliance with infection prevention protocols recommended by CDC, OSHA, and other regulatory agencies.

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