Administrative Assistant Athletics Coordinator

2 weeks ago


Huntsville, Alabama, United States Huntsville Independent School District Full time
Job Title: Administrative Assistant Athletics

Reports to: Director of Athletics

Wage/Hour Status: Non-exempt

Dept/School: Huntsville High School - Athletics

Pay Grade: Clerical-Paraprofessional

Primary Purpose:

Support the Athletics Department with various administrative tasks, including data entry, reception duties, sports ticket sales, and maintaining sport program schedules/events.

Qualifications:

Education/Certification: High school diploma or GED

Special Knowledge/Skills:

Proficient typing, word processing, data entry/accounting spreadsheets, and file maintenance skills. Effective organizational, communication, and interpersonal skills. Ability to use personal computer and software to input data, develop spreadsheets, databases, and do word processing. Ability to work in a fast-paced office with multi-task duties. Knowledge of basic accounting principles and cash handling procedures.

Experience: One to three years secretarial experience, preferably in a public education environment.

Major Responsibilities and Duties:

Data Entry/Accounting:

  1. Perform and process administrative procedures for payment requests, travel reconciliation forms, team travel arrangements, lodging, and meals.
  2. Perform routine bookkeeping tasks, including simple arithmetic operations to maintain sports budget records and ticket sales.
  3. Maintain sport budget spreadsheets.
  4. Maintain sport program calendar of events.
  5. Cash box handling from sports events, prepare and make cash deposits.

Reception and Phones:

  1. Provide assistance and clerical support for the Athletic Office, including assisting with walk-ins, parents, teachers, students, and coaches.
  2. Receive incoming calls, respond to messages, take reliable messages, and route to appropriate staff.

Files:

  1. Maintain physical and computerized files of sports programs, mailing lists, and office communication.
  2. Assist the Athletic department with organizing department files.

Other:

  1. Sort, distribute, or deliver mail and other documents to coaches' boxes within the Athletic office.
  2. Maintain confidentiality.
  3. Perform other duties as deemed necessary by the immediate supervisor.

Equipment Used: Personal computer, printer, copier, fax machine, and calculator

Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.



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