Administrative Assistant

3 weeks ago

Vancouver, United States Kingdom Movement Full time
Job DescriptionJob Description

Job Summary: Assist the Operational Director (OD) of Kingdom Movement School of Ministry with day to day operational tasks including communication, building, and database management, as well as project-based tasks including event planning. 

The Right Fit: Do you make to-do lists so you can check them off? Do you enjoy prioritizing varied tasks? Are you a solutionary - a problem solver, you always have something you could try? Consider joining the KMSM staff team as an Administrative Assistant for the Operational Director 

The ideal candidate will have confidence in admin tasks including database management and written communication. You won’t be “behind a screen” all the time, expect to take an assignment and run with it - we have many different events throughout the year and you’ll have opportunities to take initiative and bring vision to life 

Who We Are: KMSM’s mission is to empower and equip believers to discover their true identity in Christ, emulate His character, and partner with Him in advancing the Culture of Heaven on Earth. We are a 9 month ministry school located in Vancouver WA.

Compensation:

$17 - $18 hourly

Responsibilities:

KMSM Student Finances

  • Database entry (Populi) and maintenance: ensure payments are properly applied to student accounts (including tuition, deposits, housing, missions, other fees and discounts)
  • Communicate with students (Slack, Gmail) regarding finance information including late fees. Create reports as needed (overdue balances, etc.)
  • Approve purchases based on established criteria
  • Communicate with KM Bookkeeper (Slack, Gmail) regarding credit card charges and reconciliations 

Administrative Support 

  • Assists OD in written and verbal (phone) communication
  • Helps manage school communication platforms: Populi, Slack, Gmail 
  • Aid OD with updating student handbook, letters and protocols 
  • Accomplishes other administrative tasks and projects as needed 

Building Care 

  • Reorder and restock items (paper products, soap, tea, etc.) 
  • Communicate with cleaning crew to ensure building is left clean and locked 

Event Planning & Hospitality 

  • Assist OD with planning and executing annual events including move-in week, student retreat, prospective student experience week, leader’s retreat, graduation week activities, and move-outs 
  • Assist OD in hospitality for incoming speakers including coordinating accommodation, honorariums, and gift baskets 
Qualifications:

  • Prior admin work experience is a plus
  • High school diploma or GED required, some college experience is preferred
  • Can communicate through verbal and written channels
  • Shows ability to quickly finish very detailed work
  • High level of initiative and creativity
  • Can run with new ideas but is also ok with repetitive tasks
  • Google Drive proficiency
  • Populi experience is an extreme plus

About Company

Who we are


Kingdom Movement School of Ministry is a 9-month ministry school located in Vancouver, WA. We are united around the passionate pursuit of the presence of God, the building of kingdom family, equipping the saints, and a strong emphasis on the transformative teaching of the Word of God.


Our heart is to equip people of all ages and all around the world to know their identity, to be formed in it and to transform the world.

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