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Marketing Administrative Assistant

4 months ago

Carlsbad, United States La Costa Glen Carlsbad CCRC LLC Full time
Job DescriptionJob Description

GENERAL SUMMARY:

The Administrative Assistant / Receptionist is responsible for the professional and efficient managing of the front office of the Marketing Department. They assist visitors and clients, answer a multi-line phone, and support the Marketing team with a wide variety of clerical and administrative duties.

PRINCIPLE DUTIES:

  • Answers a multi-line telephone and voice-mail system. Greets customers upon arrival, assisting as needed.

  • Supports the Marketing Coordinator and Marketing team with general clerical duties including copying, scanning, faxing, collating, organizing, creating brochures, mailing newsletters, etc.

  • Prepares and processes incoming and outgoing mail.

  • Creates Excel spreadsheets and other reports as necessary.

  • Ensures that the inventory for brochures, collateral, and other essential supplies are always available and up-to-date.

  • Organizes detailed records of current and future depositors, assists in processing sales paperwork, updates the database, and creates files.

  • Performs additional work duties and responsibilities as assigned.

QUALIFICATIONS:

  • Minimum three years administrative support experience, at least one of which was in a sales environment.

  • Excellent customer service skills.

  • Excellent written and verbal communication skills, with the ability to facilitate small group presentations

  • Strong organizational and time management skills. Strong attention to detail.

  • Ability to handle multiple priorities while working in an area of constant distractions.

  • Good judgment, problem solving, and decision-making skills.

  • Strong computer skills, including Microsoft Office Suite (Word, Outlook, Excel, Power Point and Access). Ability to learn new computer applications.

  • Associate or other college degree a plus

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Must be able to sit at a desk for up to six hours per day. Must be able to concentrate with frequent interruptions. Must be able to stoop, bend, stretch, and squat to access files and various documentation. Must be able to lift up to 35 lbs occasionally. When lifting over 35 lbs, you are required to ask for assistance. Occasionally push and/or pull wheeled carts and equipment generally weighing up to 200 lbs. Must be able to tour through the entire community, up to one mile, occasionally pushing a wheelchair. Must be able to drive a golf cart while giving a tour of the community.

ABOUT LA COSTA GLEN:

La Costa Glen is a resort-style retirement community located in beautiful North San Diego County, only two and a half miles from the Pacific. The community is contained securely on 50 acres within a park-like preserve, surrounded by permanent open space. La Costa Glen is a Continuing Care Retirement Community (CCRC) offering a variety of villas and apartment homes to over 900 residents. Full services are provided, including restaurant style dining, housekeeping and laundry, maintenance services, transportation, fitness classes, wellness programs, and numerous activities.

We appreciate your interest in employment opportunities at our community. We are committed to hiring high quality, professional and caring individuals. We value and recognize the importance of supporting, training, and retaining our employees to better serve our residents. We look for employees with a passion for customer service.

Prior to beginning work at our community, applicants must complete and pass a drug screening, physical exam with tuberculosis (TB) skin test, and criminal clearance through FBI and Department of Justice (over 18 only). The background search includes minor misdemeanors and DUIs.

Apply online at LaCostaGlen.com/Careers.

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