Administrative Assistant

2 months ago

Carlsbad, United States Marquee Staffing Full time
Medical Manufacturing company is looking for an Administrative Assistant the right candidate. Assistant to the executive suite and their departments based in our headquarters in Carlsbad. This individual should have experience working with executive members and have the ability to juggle multiple changing priorities with a calm and confident demeanor. In this role, this person will work autonomously on various tasks and projects.

POSITION REQUIREMENTS:
Effectively manage executive calendars, travel schedule, and communications related to meetings, conference calls, invitations, event planning, board meetings, etc.
  •  Planning, coordinating and executing corporate meetings and events such as Senior Leadership Team meetings and off-sites, and All Employee Meetings
  •  Prepare correspondence, reports, presentations and other written communication; assist in preparation of materials for corporate and executive meetings, including compilation of board books
  •  Coordinate domestic and international travel associated with complex itineraries and meetings
  •  Provide administrative support to the Executive’s departments (i.e. Finance, IT, and R&D), including copying, shipping/mailing, ordering office supplies, meeting logistics and support, etc. Complete timely, accurate and compliant expense reports and corporate credit card reconciliations
  •  Maintain a smoothly running office environment by liaising with Facilities, IT and outside vendors as needed
  •  Effectively manage executive calendars, travel schedule, and communications related to meetings, conference calls, invitations, event planning, board meetings, etc.

Requirements
  • Education and Experience Required: • B.S. or B.A. degree in Business or similar discipline is preferred
  • Minimum of five (5) years of direct administrative experience working with senior level executives is required Preferred: Skills – Technical
  •  Proficient with Microsoft Office Suite and other computer programs that will offer improved productivity for the position (PDF editors, web conferencing, Concur, SharePoint)
  • Proficient in arranging travel and meeting logistics Skills – General CERTIFICATIONS, LICENSES, REGISTRATIONS (if applicable) WORK ENVIRONMENT The essential functions of the job are usually performed in an environmentally controlled facility where the noise level in the work environment is usually moderate.
  • This position may involve a combination of office and biotechnology laboratory environments.
  • The employee may be exposed to hazardous chemicals, blood borne pathogens and automated equipment. While performing the job duties, the employee is regularly required to sit; reach with hands and arms and talk or hear.
  • The employee is frequently required to stand and walk. The employee may sometimes be required to lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.
1st Shift 8:00am - 5:00pm
Compensation: $25.00 - $ 28.00 DOE
 

  • Administration Assistant

    3 weeks ago

    Carlsbad, United States Spencer Gray Full time $22

    Job DescriptionJob DescriptionJob description:We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing company's general administrative activities.Job...

  • Administrative Assistant

    2 weeks ago

    Carlsbad, United States Elwood Staffing Full time

    Job DescriptionJob DescriptionAdministrative Assistant Looking for an experienced Administrative Assistant in Carlsbad, NM.Company ProfileThis company specializes in petroleum engineering and consulting company and have been in business for over 70 years.What's in it for you?Elwood Staffing associates are eligible for a comprehensive and competitive...

  • Administrative Assistant

    3 months ago

    Carlsbad, United States K2 Staffing, LLC Full time

    Job DescriptionJob DescriptionSummaryOur client is a high-growth, dynamic international travel agency with multiple locations, globally. Their Encinitas branch is in immediate need of an Administrative Assistant. This individual will be the first impression for their company, whether that is through a phone call or welcoming clients into the office. You are...

  • Administrative Assistant

    2 weeks ago

    Carlsbad, United States K2 Staffing Full time

    Job DescriptionJob DescriptionSummary Our client is a high-growth, dynamic international travel agency with multiple locations, globally. Their Encinitas branch is in immediate need of an Administrative Assistant. This individual will be the first impression for their company, whether that is through a phone call or welcoming clients into the office. You are...

  • Administrative Assistant

    2 days ago

    Carlsbad, United States K2 Staffing Full time

    Job DescriptionJob DescriptionSummary Our client is a high-growth, dynamic international travel agency with multiple locations, globally. Their Encinitas branch is in immediate need of an Administrative Assistant. This individual will be the first impression for their company, whether that is through a phone call or welcoming clients into the office. You are...

  • Administration Support Assistant

    2 months ago

    Carlsbad, United States National Park Service Full time

    This is a term position (more than 1 year) with an initial appointment expecting to last at least 13 months but may be extended up to a total of four years, or more based on any changes to regulations governing the number of years term appointments may last, without further competition. Term positions do not convey permanent status in the Federal service.The...

  • Administrative Assistant

    3 months ago

    Carlsbad, United States REESE LAW GROUP APLC Full time

    Job DescriptionJob DescriptionSummaryReese Law Group is a civil litigation law firm representing clients in all stages of collections, subrogation, replevin, and bankruptcy matters. We have 30 years of experience representing Fortune 500 companies, working to maximize their recovery and minimize their exposure. Reese Law Group is looking for a highly...

  • Administrative Assistant

    1 month ago

    Carlsbad, United States K2 Staffing Full time

    Job DescriptionJob DescriptionSummary Our client is a high-growth, dynamic international travel agency with multiple locations, globally. Their Encinitas branch is in immediate need of an Administrative Assistant. This individual will be the first impression for their company, whether that is through a phone call or welcoming clients into the office. You are...

  • TEST Administrative Assistant

    2 weeks ago

    Carlsbad, United States Bergelectric Corp Full time $90,000 - $120,000

    Job DescriptionJob DescriptionOverviewThe Administrative Assistant will handle routine and advanced duties for other professionals such as organize files, create correspondence, prepare reports and documents, manage calendars, prepare invoices and offer general staff support. In addition, this role may serve as an initial point of contact, answering phones...

  • Administrative Assistant

    3 months ago

    Carlsbad, United States RUGGED TRADE LLC Full time

    Job DescriptionJob DescriptionSalary: $15 per hourRugged Trade is a local work wear store focused on serving the hard-working communities of Eastern New Mexico. We are a rapidly growing, family-owned company and are looking for a full-time purchasing administrative assistant to work in our finance department at our Carlsbad location. Our ideal candidate will...

  • Administrative Assistance

    3 weeks ago

    Carlsbad, United States Marquee Staffing - CB Full time $24 - $26

    Job DescriptionJob DescriptionGrowing company in Carlsbad is seeking an Admin Assistant/ Bookkeeper to be the back up for the Accounting Manager! This is a contract to hire opportunity working 100% onsite.You will be responsible for assisting the Accounting Manager and Owner with administrative tasks along with bookkeeping. The ideal person will take...

  • Civil Litigation Administrative Assistant

    4 days ago

    Carlsbad, United States Andrews & Rhodes LLP Full time

    Job Overview*CANDIDATES MUST RESIDE IN CALIFORNIA*Civil Litigation Administrative Assistant - Full-Time Remote OpportunityAbout the CompanyAndrews & Rhodes LLP is a prominent civil litigation firm in California, known for its exceptional team of trial attorneys with over thirty years of experience in managing a variety of civil cases, from individual claims...

  • Accounting/Administrative Assistant

    2 weeks ago

    Carlsbad, United States K2 Staffing Full time

    Job DescriptionJob DescriptionSummaryOur client is an extremely successful electrical contractor in North County San Diego (Carlsbad, CA).  They are in immediate need of a highly motivated Construction Office Administrator to support the construction team in a wide range of office operations such as: managing company workflow communications, providing...

  • Accounting/Administrative Assistant

    1 month ago

    Carlsbad, United States K2 Staffing Full time

    Job DescriptionJob DescriptionSummaryOur client is an extremely successful electrical contractor in North County San Diego (Carlsbad, CA).  They are in immediate need of a highly motivated Construction Office Administrator to support the construction team in a wide range of office operations such as: managing company workflow communications, providing...

  • Accounting/Administrative Assistant

    3 months ago

    Carlsbad, United States K2 Staffing, LLC Full time

    Job DescriptionJob DescriptionSummaryOur client is an extremely successful electrical contractor in North County San Diego (Carlsbad, CA). They are in immediate need of a highly motivated Construction Office Administrator to support the construction team in a wide range of office operations such as: managing company workflow communications, providing support...

  • Accounting/Administrative Assistant

    1 day ago

    Carlsbad, United States K2 Staffing Full time

    Job DescriptionJob DescriptionSummaryOur client is an extremely successful electrical contractor in North County San Diego (Carlsbad, CA). They are in immediate need of a highly motivated Construction Office Administrator to support the construction team in a wide range of office operations such as: managing company workflow communications, providing support...

  • Administrative Assistant I

    3 weeks ago

    Carlsbad, United States Brunel International Full time

    What are you going to doProvides administrative support to a department or individual.Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail.May work on special projects to include recording, compiling, retrieving, reporting and...

  • Administrative Assistant

    4 days ago

    Carlsbad, United States CNB Bank Full time $21 - $26

    Job DescriptionJob DescriptionJob Title: Administrative Assistant – Commercial/Consumer Loans Department: Loans Reports To: AVP or SVP/LoansSUMMARYThe Loan Administrative Assistance position is responsible for assisting the Loan Officer in performing various duties and special projects related to the commercial/consumer loan department. Including but not...

  • Administrative Assistant

    4 days ago

    Carlsbad, New Mexico, United States Carlsbad Medical Center Full time

    Position OverviewThe Administrative Assistant plays a crucial role in ensuring smooth operations within the surgical services department. This position involves interacting with various stakeholders including vendors, patients, and job applicants.Key ResponsibilitiesVisitor Engagement: Welcome and assist vendors, customers, and other visitors with...

  • Administrative Assistant

    2 months ago

    Carlsbad, United States MaxLinear Full time

    Responsibilities: MaxLinear is seeking a service focused, motivated, and friendly Administrative Assistant & Receptionist for the front desk of our corporate headquarters. This position is approximately 32 hours per week in the office Monday through Thursday. The ideal candidate will thrive in a multi-cultural, professional but business casual environment...