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Program Analyst III

3 months ago

Frederick, United States Kalman & Company, Inc. Full time
Job DescriptionJob Description

Kalman & Company is seeking to hire an experienced Program Analyst to work in a hybrid schedule out of Fort Detrick, MD.

Performance Based Tasks Required

  • The contractor shall assist the Assistant Program Manager (APM) with the planning, development/refinement, initiation, and execution of new requirements, projects, procedures, and guidelines.
  • Maintain awareness of program execution and milestones, as well as their strategic impacts.
  • Assist in development, design, and implementation of annual and long-range plans to realize the product development components of strategic goals.
  • Write, review, and staff high-level staff action papers, studies, policies, and acquisition documents.
  • Facilitate planning by preparing, reviewing, and updating technical briefing materials, documentation, and program schedules; and developing and implementing technical and programmatic plans and measures to track programs.
  • Apply relevant skills to review, analyze, and evaluate program development, status/progress, and performance (i.e., acquisition strategies and documentation, acquisition phases and decision levels, and timing and scope of decision reviews), and make recommendations for tailoring an acquisition approach which best fits program conditions. Recommendations shall minimize the time it takes to satisfy the validated need, consistent with common sense, sound business management practice, applicable laws and regulations, and the time-sensitive nature of the users’ requirement.
  • Review and assess technical, cost, and schedule data and work with Government staff to identify shortfalls and potential corrective actions.
  • Assist in identifying, assessing, developing, and mitigating program risk.
  • Work to stimulate customer alliances for portfolio, program, and project support, maintaining personal and organizational interactions to enhance stakeholder relations and actively promote rapport with customers.
  • Draft, review, staff, and update a variety of documents, to include acquisition documentation, memorandums, information and issue papers, briefings, executive summaries, e-mails, and meeting minutes. When applicable, documents shall be prepared IAW DoD policies and procedures for the research, development, test and evaluation, and procurement of materiel and shall be sufficiently complete, accurate, and timely to establish program goals, and objectives.
  • Coordinate both internal and external conferences, meetings, and reviews for relevant stakeholders, ensuring that locations, phone, and video teleconference lines are properly booked for use; scheduling speakers; developing and providing meeting materials (e.g., day-to-day schedules, agendas, presentations and displays, etc.); and tracking action items as needed. The contractor shall support each event in person and/or via teleconference, video teleconference, and web conference. In addition, for each meeting conducted, the contractor shall develop meeting minutes and/or an executive summary.
  • Review and provide input to acquisition documentation in support of Interim Program Reviews IPR) and Annual Program Reviews (APRs).
  • Provide input to support annual, monthly, and weekly recurring reports, as needed.
  • Communicate programmatic issues, concerns, and information.
  • Assist to develop and update top-level briefings for public presentation to be utilized at various conferences and events.
  • Track the status of action items, meeting minutes, and monthly reports.
  • Assist in determining appropriate assignments; setting priorities, monitoring progress, and reporting on progress to meet established deadlines.
  • Assist in maintaining program management tools and processes.
  • Provide general support to ATP and direct support to Accelerated Antibody products and processes, including acquisition and contract support.
  • Interface with the ATP/EB customer base, manufacturers, and storage facilities to understand logistics requirements and prepare, process, and track documentation for equipment, ensuring all activities are done in accordance with DoD directives and instructions, as well as Department of the Army regulations and policies related to equipment tracking and property book maintenance.
  • Assist in the planning, budgeting, and managing of projects in accordance with the DoD acquisition process, applicable regulations, and best business practices.
  • Assist graphic artists and subcontractors to create and coordinate displays, exhibits, posters, and other display materials. In addition, the contractor shall prepare, maintain, set up, and dismantle displays, which may include coordinating subcontractor assistance for additional support.
  • Assist with budget/planning (i.e., P&R form preparation, spend plan preparation, price model development and validation, and UFR preparation).
  • Assist in the review and preparation of acquisition documentation, product procurement contracts, and program documentation.
  • Prepare briefings, decision documentation, and program information to support internal and external communications and marketing.

Experience and/or Certifications Required

  • US Citizenship is required
  • The contractor shall possess experience in project management, engineering management, DoD acquisition, or another related subject of comparable complexity and responsibility.
  • The contractor shall possess the capability to lead projects or tasks which involve tracking risk and providing constant status or process oversight.
  • Possess comprehensive knowledge of the Microsoft Office suite of software, with specific experience in effective use of Outlook, PowerPoint, Excel, and Word.

Preferred:

  • Program Management skills supporting medical countermeasures is obviously a plus
  • Defense acquisition experience a plus.