Office Manager

3 months ago

Springfield, United States Catholic Charities Full time
Job DescriptionJob Description


Job Description: General management of the office. Primary responsibilities will be organization of the office, helping with our various community services programs, and assisting the Area Director with a variety of functions.

Job Duties:

  • Perform clerical functions in the Front Office and for the Area Director.
  • Maintain strict confidentiality regarding office functions, employee relations, client activity, etc.
  • Assist with establishing and maintaining office standards and regulations about employees and clients.
  • Assist in fundraising activities as required.
  • Perform necessary computer work and data entry. Establish new databases as needed.
  • Establish new case files and maintain closed files. Regularly review all files for compliance. Copy all original materials for DCFS.
  • Assist with filing paperwork for our Intact Family Services Program
  • Assist in helping clients obtain State issued photo identification, birth certificates as well as Social Security cards. Also assisting with various functions in our Crisis Assistance office.
  • Assist with the planning and execution of the Thanksgiving and Christmas Food Giveaway and Christmas Toy Store.
  • Assist in recruitment and management of volunteers and provide support to community service programs including the St. John’s Breadline.
  • Help develop and maintain good relations with United Way, various key constituent groups, and other service providers in the community.
  • Assist area Director with other duties as assigned.

Minimum Qualifications:

  • Bachelor’s Degree.
  • Judeo-Christian concern for and ethical understanding of client needs.
  • Experience in general office procedures.
  • Excellent office, clerical, and computer skills necessary.
  • Initiative, maturity, and flexibility.
  • Ability to accept direction and instructions and work cooperatively with a wide segment of people.
  • Must have excellent organizational, written, and verbal skills.


Who We Are:


Catholic Charities is proud of its nearly 100-year history of providing vital social services in our Diocese. Today, we maintain a substantial presence in eight communities throughout the twenty-eight counties of central Illinois. Area Offices operate in the communities of Alton, Carlinville, Decatur, Effingham, Granite City, Mattoon, Quincy, and Springfield. In addition, Catholic Charities manages facilities in Alton (Catholic Children's Home) and Beardstown (The St. Anne Residence). The agency has earned national reaccreditation through COA, the Council on Accreditation for Children and Family Services, which certifies that all programs meet best practice social service standards.

Our vast array of services includes counseling programs, senior services and guardianship, health care, residential care, independent living; special education, family preservation services, food and clothing distribution, St. John's Breadline, Meals on Wheels in Decatur, crisis assistance, Med-Assist, Mobile Food Pantry, Catholic Charities Legal Services, The St. Anne Residence and discount resale stores. Catholic Charities seeks to respond to the needs of its communities through these diverse programs. Every year, this objective is realized as literally thousands of children and families are positively impacted by our efforts.

Catholic Charities provides a competitive salary and an outstanding benefits package including generous paid time off benefits and retirement options. As a faith-based ministry, Catholic Charities espouses the social values of the Church and works daily to fulfill the mandate to serve the poor. As a leader in social services, Catholic Charities enjoys a positive community reputation and a myriad of public and private partnerships that help to ensure the needs of our clients are being met.

***Although being a member of the Catholic faith is not a requirement to be employed by Catholic Charities, it is expected and required of all employees to respect, support, and uphold the mission of Catholic Charities which is “to extend to all the healing and empowering presence of Jesus”.

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