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Office Manager

2 months ago

Springfield, United States Tulk LLC Full time
Office Manager / Staff Officer Level 4

TULK is a leading boutique consulting firm providing technology and management consulting services to the US Federal Government. Our expert team assists Defense and National Security clients in acquiring, designing, managing, and developing advanced technology systems and business practices to advance their missions. We offer tailored benefits, including medical, dental, and vision insurance, long and short-term disability, flexible work schedules, cash bonuses, access to technology, tuition reimbursement, 401k, and more.

We are looking for applicants with a broad range of skills and interests to join our team. At TULK, we carefully match our employees with assignments that best fit their unique skill sets and career goals. If you're interested in the position below, we encourage you to apply and take the next step in your career with TULK.

About the Work

The Corporate Services Office facilitates the daily operations of the Source Directorate’s business processes, procedures, training, communications and strategy. SB’s mission is to ensure Source’s organizational and operational effectiveness by providing timely delivery of corporate business services, strategic planning and management to support all corporate activities. SB’s functions include the following:
  • Managing Source daily operations.
  • Managing Source Taskers
  • Managing human capital and financial management, business processes, and procedures and advise Director/Deputy Director (D/DD) Source on corporate business decisions
  • Develop and maintain the skills and expertise of the Source Directorate workforce through training and tradecraft development.
  • Provide future-focused direction and prioritization of Agency resources aligned to capabilities and services to achieve strategic objectives.
  • Manage and guide Source’s administrative and staff functions including taskers, IT procurement, business continuity, policy, physical space, and executive support.
  • Provide business planning, change management and communication expertise to enable Source to ensure the right message gets to the right person in the right format.
Support the Government through strategic communications, collaborative engagement and secretariat responsibilities. Actively engage with the community members and partners as directed by the Government. Support preparation of read-ahead material. Develop, prepare and edit minutes, reports, communications products, presentations, talking points and other communications products, as required, which integrate a common functional management message.

Your Duties
  • Creation and maintenance of SharePoint pages and lists, Update of Access workbooks, and Excel pivot tables.
  • Creation and maintenance of Tableau Dashboards, in coordination with HDC InfoAnalytics
  • Perform tracking and management of internal and external taskers.
  • Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/Source (NGA/S) guidance and policy.
  • Review award submissions and narratives for clarity; ensure proper format; track submission in an existing database; acquire Source leadership approval for all honorary award submissions.
  • Monitor and track overall award program, to include monetary and time off award, efforts and ensure compliance with policy and guidance.
  • Monitor and track status of Source Table of Organization (TO) Change Request forms to closure; alignment and compliance check with Objective Force model; existing SharePoint site is used for tracking and dissemination.
  • Work and coordinate with all Source Groups, Career Services, and Human Development (HD) to facilitate coordination and adherence to polices and guidance.
  • Coordinates with the HD Component Team to make the change to the organization structure, when the request is approved.
  • Prepare and brief senior level decision briefing, tasker status and other materials requiring senior review.
Required Skills and Experience
  • Top Secret SCI (TS/SCI) Security Clearance
  • US Citizenship
  • Demonstrated experience with Microsoft Suite, especially Access and SharePoint tools
  • Demonstrated experience in leveraging a range of data sources for an understanding of manpower, performance management, and awards program.
  • Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, publications, graphics, and maintaining soft-copy files.
  • Demonstrated experience with creating and maintaining databases, SharePoint, summary data, spreadsheets, graphic documents, and Tableau dashboards.
  • Demonstrated experience with building complex functions, formulas and macros within Excel to extract data from large spreadsheets.