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Executive Assistant/ Office Manager

2 months ago

McLean, United States Pixalate, Inc. Full time
Job DescriptionJob Description

Office Manager / Executive Assistant (Washington DC Area)

Employment Type: Full-time Location: On-site at our DC/VA office

Minimum Experience: 2+ years 

Pixalate is an online trust and safety platform that protects businesses, consumers and children from deceptive, fraudulent and non-compliant mobile, CTV apps and websites.

Our software and data have been used to unearth multiple high profile criminal and illegal surveillance cases including:

  • Gizmodo: An iCloud Feature Is Enabling a $65 Million Scam, New Research Says
  • Adweek: A 7-Figure Ad Fraud Scheme Running on Roku Underlines Murkiness of CTV
  • Washington Post: Your kids’ apps are spying on them
  • Pro Publica: Porn, Piracy, Fraud: What Lurks Inside Google’s Black Box Ad Empire
  • ABC7 News: The State of Children's Privacy Online
  • NBC News: How many apps are tracking your children

Our team of lawyers, data scientists, engineers, economists and researchers span globally with presence in California, New York, Washington DC , London and Singapore.

ABOUT THE ROLE

Pixalate is hiring an Office Manager / Executive Assistant to join our growing team in DC/VA area. This role will be responsible for managing a new office space in the DC area, act as the primary point of contact for incoming calls and other correspondences, be responsible for managing calendars and travel, and liaise with stakeholders to organize events. This is an ON-SITE job so you MUST live within COMMUTABLE DISTANCE to our MCLEAN, VA OFFICE and be ABLE TO GO IN THE OFFICE EVERYDAY.

RESPONSIBILITIES

  • Serve as a first point of contact for correspondence and phone calls for Pixalate’s NAM Operations
  • Responsible for managing a new office space in DC, making it a great place for both employees and visitors
  • Manage an extremely active calendar of appointments
  • Oversee access to the CEO and other company execs while he is traveling internationally
  • Book and arrange travel, transportation, and accommodations
  • Organize events and conferences
  • Remind the CEO / Executives of important EMEA tasks and deadlines
  • Type, compile, and prepare reports, presentations, and correspondence
  • Manage databases and filing systems
  • Implement, document, and maintain procedures/administrative systems
  • Liaise with staff, suppliers, and clients
  • Oversee interview and meeting scheduling in the US
  • Organize and submit expenses
  • Work closely and efficiently with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately
  • Other responsibilities as needed

QUALIFICATION

  • 2-plus years experience serving as an office manager and executive assistant
  • 2-plus years working with C-Level executives
  • Experience at a venture-backed startup would be ideal
  • Highly proficient in Microsoft Word, and proficient in Excel and PowerPoint
  • Previous experience manging scheduling of C-Suite executives and Office matters

BENEFITS

We focus on doing things differently and challenge each other to be the best we can be.

  • Excellent benefits package, including medical, dental, and vision insurance
    • Premiums 100% covered for employees and 50% covered for dependents
  • Unlimited PTO
  • 401k
  • Monthly internet reimbursement
  • Casual work environment
  • Opportunity for advancement
  • Fun annual team events
  • Being part of a high performing team that wants to win and have fun doing it
  • Extremely competitive compensation

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