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Office Administrator

2 months ago

McLean, United States DMI Full time
About DMI

DMI, the world’s first end-to-end mobility company, combines all the skills and services necessary to deliver mobile enterprise solutions. Built to reinvent business through mobility, DMI has expertise in mobile strategy, UX, web, and app development, omni-channel commerce, brand and marketing, big data management and analytics, and secure device and app management. The company’s unique, integrated approach to mobility has resulted in dramatic growth as well as an expanding client base, which includes hundreds of Fortune 1000 commercial clients and all fifteen U.S. Federal Departments. DMI is headquartered in Washington DC area, with satellite offices around the world. Additional information is available at www.dminc.com and on LinkedIn, Twitter, Facebook, and Google+.

About the Opportunity

DMI is seeking an Office Administrator for our office in Tyson's Corner. This role is an immediate opening and will be sitting at our front desk/reception area while providing administrative support for two executives. Operational responsibilities include welcoming guests, managing the office, providing support and performing administrative tasks for leadership, and other duties as assigned. To be successful in this role, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.

Duties and Responsibilities:

  • Provide support to senior leaders at DMI
  • Offering administrative support to two executives. Maintaining their calendars, scheduling appointments and meetings as needed
  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Manage multiple conference rooms for daily meetings
  • Schedule meetings and update calendars
  • Organize catering for meetings and collaboration days
  • Ensure reception, breakroom, conference rooms and general office areas are tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures).
  • Provide basic and accurate information in-person and via phone/email.
  • Receive, sort, and distribute daily mail/deliveries.
  • Maintain office security by following safety procedures and controlling office access (by issuing issue visitor badges as needed).
  • Keep updated records of office expenses and costs
  • Perform other operational duties such as filing, photocopying, scanning and sending out packages (i.e. FedEx, UPS & USPS).
Qualifications

Education and Years of Experience:

  • 2-4 years of administrative experience

 Required Skills/Certifications:

  • Ability to work from the Tyson’s VA office at least 4 days a week
  • Proficiency in Microsoft Office
  • Hands-on experience with office equipment (e.g., fax machines and printers).
  • Professional attitude
  • Solid written and verbal communication
  • Ability to be resourceful and proactive when issues arise
  • Ability to quickly learn new platforms
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude

Physical Requirement(s): Ability to lift up to 30lbs

Min. Citizenship Status Required: US Citizen

  Location: Tysons Corner, VA

  #LI-SM3

Working at DMI

DMI is a diverse, prosperous and rewarding place to work. We provide our employees with competitive benefits, educational assistance, and career growth opportunities. Every employee is valued for their talents and contributions. We all take pride in helping our customers achieve their goals, which in turn contributes to the overall success of the company.

The company does and will take affirmative action to employ and advance in employment individuals with disabilities and protected veterans, and to treat qualified individuals without discrimination on the basis of their physical or mental disability or veteran status. DMI is an Equal Opportunity Employer Minority/Female/Veterans/Disability.

***************** No Agencies Please *****************

Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information. US citizenship may be required for some positions.