Executive Assistant

1 week ago

McLean, United States ATSC Full time

Join Our Dynamic Team at Advanced Technology Systems Company (ATSC) in McLean, Virginia

 Are you an experienced Executive Assistant looking for an exciting opportunity to be part of a thriving, innovative company? ATSC is seeking a talented and dedicated professional to join our rapidly growing team. As an integral part of our organization, you’ll play a key role in ensuring smooth operations across all departments while projecting the professional and polished image of ATSC in every interaction.

 

Summary:

The Executive Assistant at ATSC is more than just a support role; it is the backbone of our day-to-day operations. You will provide comprehensive administrative support to various departments and managers, ensuring that all tasks are executed efficiently and with the highest level of professionalism. Your role will involve a blend of clerical, receptionist, and project-based work, all aimed at maintaining our company’s reputation for excellence.

 

Responsibilities:

  • Office Coordination: Oversee all aspects of general office coordination to ensure a seamless work environment.
  • Professional Interaction: Engage with all levels of staff, clients, vendors, and visitors in a professional and courteous manner.
  • Confidentiality: Handle all client, staff, and departmental information with the utmost discretion and confidentiality.
  • Clerical Duties: Perform a wide range of clerical duties including copying, faxing, scanning, mailing, and filing, ensuring that all documents are organized and managed in a confidential manner.
  • Communication: Answer telephones with excellent etiquette, transferring calls to the appropriate staff members, and manage the distribution of incoming mail and packages.
  • Supply Management: Manage office supply orders to keep our operations running smoothly.
  • Calendar Management: Maintain office calendars, coordinating workflows, meetings, and travel arrangements with precision.
  • Travel Coordination: Assist with the planning and coordination of staff travel arrangements, ensuring all details are handled with care.
  • Additional Responsibilities: Embrace a variety of other duties as assigned, showcasing your ability to adapt and manage multiple tasks.


Qualifications:

  • Education: A High School Diploma is required; some college coursework is preferred.
  • Experience: 3-5 years of hands-on clerical experience, with a demonstrated ability to handle a variety of tasks efficiently.
  • Technical Skills: Proficiency in Microsoft Office, specifically Word, Excel, and PowerPoint, is essential.
  • Communication: Excellent verbal and written communication skills, coupled with a keen attention to detail.
  • Adaptability: Ability to multi-task in a fast-paced environment and quickly adapt to changing priorities.
  • Organizational Skills: Strong follow-through and organizational skills, with a commitment to excellence in every task.


Physical Demands & Work Environment:

  • Office Setting: This role is primarily performed in an office setting, where you will be required to stand, sit, demonstrate manual dexterity, and climb stairs as needed.
  • Lifting Requirements: The ability to lift 15-25 pounds is necessary.
  • Language Skills: Proficiency in reading, writing, and speaking English is required.


Why Join ATSC?

At ATSC, we are committed to fostering a diverse and inclusive work environment where every employee is valued. As an Equal Opportunity Employer, we are proud to invite resumes from all interested parties, including women, minorities, veterans, and individuals with disabilities. We believe in providing equal opportunities for all employees, and we celebrate the diverse perspectives and experiences that contribute to our collective success.

 

ATSC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

 

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