AP Specialist

4 weeks ago

Buena Park, United States IDC Logistics, Inc. Full time
Job DescriptionJob Description

Position Summary
The AP Specialist supports the accounting functions of a fast paced and growing business, providing high-level support and customer service company-wide. This position is responsible for all phases of the AP function, including (but not limited to) vendor setup and maintenance, timely/accurate payment of properly approved financial obligations, and data entry.

Job Responsibilities

  • Review invoices for accuracy and completeness and enter invoice information to system for payment on a daily basis.
  • Communicate with affiliates and vendors on AP related issues.
  • Maintain Vendor files
  • Research, analyze and resolve payment and vendor issues.
  • Maintain and generate reporting of payment analysis.
  • Provide follow up on identified issues and discrepancies.
  • Perform all job functions while adhering to the Company's policies and procedures.
  • Provide assistance to the AP Supervisor and other Management personnel and perform special projects as assigned.
  • Responsible for credit card payments, ACH transactions and other specialty transactions
  • Interact with locations to ensure correct application of cash payments
  • Sort, code and match invoices
  • Enter and upload invoices into system
  • Prepare and perform check run
  • Reconcile accounts payable transactions
  • Verify discrepancies by and resolve clients' billing issues
  • Assist with month-end closing

Minimum Required Qualifications

  • Associates, Bachelors preferred.
  • 3 years of AP experience. Logistics industry experience is preferred.
  • Knowledge and understanding of standard accounts payable procedures.
  • Good verbal and written communication skills.
  • Attention to detail.
  • Experience with vendor dispute resolution.
  • Excellent ability to interact professionally and effectively with internal and external customers in person and over the phone.
  • Good analytical skills.
  • Good organizational and time management skills.
  • Ability to handle multiple tasks simultaneously while paying attention to detail.
  • Ability to gather and interpret data, compile information and prepare reports.
  • Systems experience: Proficiency in Excel and Word required.

Skills/Abilities

  • Multi-tasking with quick pivots from task to task with changing business needs
  • Productive within a team environment
  • Close attention to detail
  • Must be able to adapt and flex to a changing environment

iDC Logistics Inc. is committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information or any other protected status in accordance with all applicable federal, state and local laws. This commitment extends to all aspects of the company’s employment practices including, but not limited to, recruiting, hiring, promoting, transferring, compensation, benefits, training, leaves of absence, termination, and other terms and conditions of employment.

This job description is intended to set forth the core functions required for this position and describe the general nature of the work performed by employees in this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Employees may be assigned additional responsibilities as necessary. The Company reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of the Company’s business, competitive considerations or the work environment changes.

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