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Human Resource Recruitment Assistant

1 month ago

New York, United States Counseling in Schools Full time
Job DescriptionJob Description

CIS Background Info/Introduction:

Counseling In Schools (CIS) is a dynamic community-based organization founded in 1986 with a mission to promote the emotional and social growth of children so that they can thrive in school and succeed in life. For nearly 40 years, Counseling In Schools has created and fostered relationships with local schools, homeless shelters, and communities to enable New York City’s children to thrive – academically, socially, and emotionally. Our expert team includes licensed mental health and youth development professionals who fully integrate into the community, providing programs that equip children, families, teachers, and administrators with the right tools for preventing and coping with the challenges they face. We envision and work toward a bright future, full of possibilities, where each child can flourish and reach their full potential.

 

Counseling In Schools is currently seeking a highly organized and detail-oriented HR Recruitment Assistant to join our Human Resources Team. The ideal candidate will support the recruitment process and assist with various HR functions, ensuring the efficient and effective operation of our HR department. This individual will serve as the liaison between external candidates and the organization and plays a key role in workforce administration, often serving as the primary contact for prospective employees assisting and managing their experience of the organization throughout the interview process.

 

Key Responsibilities: 

  • Recruitment:
    • Utilize various channels, including job boards, social media, and professional networks, to source candidates.
    • Review resumes and applications, and conduct initial screenings of candidates.
    • Coordinate and schedule interviews and assessments.
    • Oversee the background clearance process and ensure compliance.
    • Input candidate data into the NYC Public Schools clearance system (PETS).
    • Maintain constant updates on candidates in the recruitment pipeline.
    • Constant coordination with the programming department on hiring needs throughout the year.
  • Candidate Management:
    • Maintain updated candidate database
    • Manage verbal and email candidate communication throughout the recruitment process in a timely manner.
    • Coordinate interview schedules and provide necessary information to candidates.
    • Gather and provide feedback to candidates, ensuring a positive experience.
    • Perform reference checks
  • Onboarding Support:
    • Assist in new employee onboarding and orientation processes.
    • Ensure completion of all pre-employment requirements by new hires.
    • Management of HS and MS intern clearance and onboarding into the HRIS system
  • Recruitment Metrics and Reporting:
    • Track and analyze recruitment metrics such as time-to-fill positions and cost-per-hire.
    • Prepare recruitment reports and dashboards for management review.
    • Collaborate with the HR team on data analysis and reporting.
  • Additional Responsibilities:
    • Provide administrative support to the HR team as needed.
    • Assistance with job recruitment and resource fairs
    • Maintain proficiency in G Suite, HRIS, ATS systems, and document storage.
 

Job Qualifications: 

  • G Suite proficiency for communication and collaboration.
  • Strong written and verbal skills.
  • Proficient in Applicant Tracking Systems (ATS) for efficient candidate management.
  • Proficiency in document storage systems for organizing and accessing relevant HR materials.
  • Proven ability to manage multiple projects/ tasks at the same time.
  • Proven ability to perform under pressure and under tight deadlines.
  • Customer service/customer-facing skills.
  • Minimum of 2 years of HR-related experience
  • Competent in workspace management software 
  • Experience with Paycom for HR and payroll management preferred

Requirements:

  • Ability to report to our main office for a full-time position in midtown NYC (5 days per week)
  • Must be able to travel within NYC as needed

Reports To: HR Director, Counseling In Schools

 

Benefits & Paid Time Off 

  • Paid Time Off (PTO):
    30 plus days of PTO plus paid holidays which allows you to recharge and return to work refreshed and motivated.
  • Health Care Coverage:
    We understand the importance of your health and well-being. As part of our commitment, we provide a fully company-sponsored plan as well as other options for comprehensive healthcare coverage that includes medical, dental, and vision benefits, ensuring that you and your family have access to quality healthcare when needed.
  •  Transit Check Program:
    To make your daily commute more convenient and cost-effective, we provide a transit check program that allows you to cover transportation expenses using pre-tax dollars. This benefit contributes to a greener and more efficient commute.
  • 401(k) Plan:
    Planning for your future is essential. Our 401(k) plan enables you to save for retirement while benefiting from company contributions, ensuring financial security in your later years.
  •  Life Insurance:
    Your peace of mind is paramount. We offer life insurance coverage to provide financial support for your loved ones in the event of unforeseen circumstances, demonstrating our commitment to your family's well-being.
  • Referral Bonuses:                                                                                                             We all have friends in our field of work. Refer a friend or colleague to work at CIS and receive a bonus once they join our team

**Benefits are subject to change.


 

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