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Executive Assistant

5 months ago

Arlington, United States Strategic Insight, Ltd. Full time
Job DescriptionJob DescriptionStrategic Insight, Ltd. is seeking a Executive Assistant (Executive Support Administrator) to assist our US Navy client. The job is on-site at the Pentagon, VA supporting our team providing support for NAVY Top Brass/Executive level leadership.

Mandatory Requirement: Mandatory Requirement: Applicants must have an active Interim Secret DoD clearance at a minimum, with final Secret preferred.

Strategic Insight, Ltd., established in 1985, is committed to sustaining excellence and quality growth across our workforce as we strive to improve our clients’ services and products. Strategic Insight staff members enjoy opportunities for growth and are provided with robust benefits from healthcare and 401K to merit bonuses.

Responsibilities include but are not limited to:

Minimum/General/Experience: Minimum 4 years’ experience providing administrative-type support to management-level and senior level personnel. Provide graphical/documentation planning and support, project administration, program management support, event planning and administration, mail services, records, and data input. Must have experience and be proficient with Microsoft Office graphic and office automation tools (including Microsoft Word, Excel and PowerPoint) and produce documents without errors. Must have a working knowledge of government travel system, policies and procedures. Possess experience and knowledge in proofreading and editing documents that are highly technical in nature which were created by others to ensure proper format, grammar, and style. Must possess excellent communication, customer service and telephone skills.

Functional Area: Administrative

  • Receive direction from directors and personnel for classified and unclassified action items and draft responses for government approval,
  • Handle classified material and documents of varying security classifications in accordance with the security classification manual or DoD or DON security instructions, directives or documentation,
  • Prepare draft response to actions in a variety of formats including email, internal memoranda and official correspondence using both Congressional, DON and DoD executive or standard formats,
  • Conduct director-level action item tracking. Coordinate with directors and external agency personnel to facilitate completion of action items. Coordinate with designated lead director for action item closure and help devise strategies to execute completion,
  • Utilize DON correspondence tracking systems (DON Tracker) to manage all SECNAV, OSD and other external organizational taskers to include but not limited to: Congressional taskers; instructions, notices, manuals and acquisition correspondence,
  • Draft briefings and concept papers by compiling data and coordinating inputs and submit to the government for approval,
  • Schedule and manage external and external meetings, teleconferences and program reviews,
  • Manage and maintain quality control of official files and shared online library. Manage data and file documents in accordance with official DON records management guidelines,
  • Maintain daily liaison with Flag and SES level managers; provide executive level administrative support; receive and process incoming correspondence, reports, and instructions; implement and maintain an information system for control of all related program office documentation prepare and send government visit requests.
  • Maintain office supply inventory and provide list to the government to reorder supplies as necessary,
  • Prepare Defense Travel System (DTS) travel, daily binders, and daybooks for senior executives as required,
  • Handle all aspects of onboarding and the checkout of personnel to include permanent staff, rotational staff and visitors, and
  • Interface with Naval Warfare Centers and laboratories to ensure executive correspondence and on research, development, test and engineering acquisition programs, processes and services are completed.

Education and Experience:

  • Minimum of a High School Diploma is required.

Team Culture:

Diversity: All staff members are expected to accomplish their work in a businesslike manner, and always be courteous toward all other staff members, clients, business associates, guests, and visitors. All staff members should be treated in a manner free from bias, favoritism, and any form of illegal discrimination.

Ethics: All members of Strategic Insight should be marked by a commitment to excellence, professional integrity, self-discipline and wise judgment. Our employees reflect this by attention to detail, comprehensive staff work, and honorable behavior.

The above information has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the employee assigned to this job.

Strategic Insight, Ltd. is an equal opportunity employer. We are committed to providing equal opportunity to all applicants and employees in full compliance with all applicable state and federal laws prohibiting discrimination on the basis of race, color, age, gender, religion, national origin, disability, protected veteran status, or any other class protected by applicable state or federal law.