Administrative Assistant

3 weeks ago

Emeryville, United States Mental Health Assn of Alameda County Full time
Job DescriptionJob Description

The Mental Health Association of Alameda County (MHAAC) is a well-established non-profit organization with long term staff that assists and advocates for people with mental illness and their family members through programs including the Family Education and Resource Center, the Family Partnership Program, and Patients' Rights Advocates. Together, these programs assist thousands of people with serious mental illness and their family members every year. We envision a world without stigma where people with mental health challenges and their family members are free to live their best lives. MHAAC's current budget is around $5 million.

The Patients' Rights Advocacy Program (PRA) works to ensure that people with mental illness receive quality treatment from facilities and providers of mental health services in compliance with the codes and regulations governing their treatment.

WE OFFER:

  • Competitive salary
  • Eligible for first pay increase after successful completion of 3-month introductory period
  • 100% paid medical and dental coverage for the employee
  • 401K Retirement Plan
  • Generous time off benefits: 14 paid holidays, including the week between Christmas and New Years
  • Vacation leave 2 weeks per year, increases to 4 weeks by year four of employment
  • Paid lunch break
  • Reimbursement for work travel
  • Paid volunteer time off
  • Tuition reimbursement
  • On the job training

The Administrative Assistant reports to the Program Director and is responsible for providing general administrative support to the Patients' Rights Advocacy team.

The successful candidate will work to set-up and maintain general business files (correspondence, financial, organizational, etc.) as needed. The Assistant will also be responsible for maintaining the program's database and producing mandatory statistical and demographic reports. Finally, the Assistant will manage the inventory of office supplies, order new supplies as needed, and ensure that office equipment is in good working condition.

ESSENTIAL JOB DUTIES

  • Responds to and resolves administrative inquiries
  • Maintains PRA print files and electronic files inclusive of purging/shredding in accordance with agency policy
  • Maintains program database, including data entry and production of monthly reports
  • Create and modify documents using Microsoft Office 365 (most frequently Outlook, Word, Excel, and PowerPoint)
  • Develops PowerPoint presentations and other materials for meetings and trainings
  • Maintain petty cash, process employee expense reimbursements, and reconcile Program Director credit card
  • Requests and processes Denials of Rights and Involuntary Detention documentation from facilities
  • Maintains inventory of office supplies

MINIMUM QUALIFICATIONS

  • High School Diploma or equivalent
  • Must have demonstrated work history. Work experience may be paid or unpaid
  • Two years experience as an Administrative Assistant
  • Ability to organize and prioritize work projects and meet deadlines
  • Proficiency with MS Office 365 software applications including: Email (Outlook), Documents (Word), Spreadsheets (Excel), Presentations (PowerPoint), and Collaborative Work (Teams)
  • Solid written and verbal communication skills and excellent phone manners
  • Attention to detail
  • Must have a valid CA drivers license, daily access to a working motor vehicle, maintain legally required auto liability insurance, and have an acceptable motor vehicle report as determined by MHAAC's insurance broker
  • Must be able to provide proof of full Covid-19 vaccination and proof of booster shots, if eligible
  • Must successfully pass a fingerprint background check by CA DOJ and the FBI

ADDITIONAL DESIRED QUALIFICATIONS

  • Certificate or Associates Degree in Administration/ Office Management or related field
  • Experience working in a non-profit setting
  • Experience delivering services using virtual video-based platforms, such as Zoom
  • Experience providing technical support to colleagues

HOURS OF WORK: Full-time, Monday through Friday 9 am to 5 pm

WORK LOCATION: 954 60th Street, Oakland, CA 94608

COVID CONSIDERATIONS: All staff are required to show proof of full Covid-19 vaccination and booster shots. Air purifiers in the office

SALARY: $19.00 per hour (approx. $39,500 annually)

The Mental Health Association of Alameda County is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and/or physical), those who exercise the right to family care and medical leave, gender, gender identity/expression, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

We are also committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster and inclusive and accountable workplace where everyone has the opportunity to be successful. If you need a reasonable accommodation to apply for a position or participate in the interview process, then please connect with us and describe the specific accommodation request for your disability-related limitation.

Job Type: Full-time

Pay: $19.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

COVID-19 considerations:
All staff are required to show proof of full Covid-19 vaccination and booster shots. Air purifiers in the office.

Education:

  • High school or equivalent (Preferred)

Experience:

  • Administrative Assistant: 2 years (Preferred)

Work Location: One location



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