Administrative Support Specialist

2 weeks ago

Emeryville, United States Nelson Connects Full time

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.


We are Nelson Connects, and our purpose is your success.


The Administrative Support Specialist is responsible for a range of administrative tasks to support the Corporate Office and Executive Management, ensuring smooth and efficient office operations.


Essential Duties and Responsibilities:


- Core Values: Uphold and support company Core Values.

- Reception Duties: Serve as the first point of contact for visitors and company personnel, providing a welcoming and professional presence.

- Phone and Visitor Management: Answer, assist, and direct all incoming telephone calls and guests to the appropriate parties in a professional and courteous manner. Screen phone calls and visitors for the Executive Management team.

- Office Operations: Oversee office operations, including maintenance, mailing, ordering supplies, and managing equipment. Run errands as needed.

- Office Maintenance: Maintain the office condition and arrange for necessary repairs to ensure a professional and enjoyable working environment.

- Invoice Management: Ensure that all office-related invoices are processed and paid on time.

- Property Management Coordination: Coordinate requests with Property Management (Cushman and Wakefield), including special cleaning, maintenance, building and parking access, and security services.

- Event Planning: Plan in-house or off-site activities, such as office celebrations, events, and monthly office lunches.

- Report Management: Manage detailed, time-sensitive reports such as salvage logs and reconciliation of Executive Management expense reports.

- Confidential Tasks: Handle sensitive, confidential information and assignments from Executive Management, including scheduling and preparing client meetings and organizing client events.

- Mail Management: Manage incoming and outgoing daily mail, including sorting, distributing, dropping off, and picking up mail in the mailroom. Prepare shipping labels and order FedEx and UPS pickups and deliveries for office staff as requested.

- Conference Room Management: Reserve, prepare, and ensure conference rooms are organized and tidy for meetings throughout the day.

-Kitchen and Supplies: Collaborate with the marketing team to stock the kitchen with snacks and supplies, clean up as needed, and assist with coordinating business lunches, including setup and cleanup. Manage, order, and stock office supplies..


Minimum Qualifications:


- 3-5 years of related experience working in a Corporate Office supporting Executives, with proven attention to detail and high-level administration skills.

- Proficient in Microsoft Office, specifically Excel, Word, and Outlook.

- Excellent oral and written communication skills.

- Outstanding customer relationship skills.


If you're a highly organized individual with a knack for multitasking and a passion for supporting executive operations, we invite you to apply for this vital role

  • Marketing & Sales Specialist

    2 weeks ago

    Emeryville, United States Noble Direct Full time

    Well-established Marketing and Sales Firm in Hayward invites you to join our team as a Marketing & Sales Specialist. We partner with some of the nation's largest business and client base to provide solutions to underserved our consumers. This astonishing opportunity offers a great culture and growth within the company for an entry-level individual who is...

  • Mental Health Specialist

    3 days ago

    Emeryville, United States Emery Unified Full time

    About the Employer Emery Unified is a uniquely diverse Pre-K - 12 Public School District committed to promoting respect and engagement with people from different cultures, backgrounds, and beliefs. With highly trained educators, we prepare all students for college and career by providing a challenging education supported by effective technology. We support...

  • Administrative Assistant

    3 days ago

    Emeryville, United States Whole Foods Market Full time

    **Job Description **:Job Description Summary A career at Whole Foods Market is more than just the work you do - it's about your personal growth and creating meaningful change. Our purpose is to nourish people and the planet. That means improving how people eat, funding grants for school gardens, providing access to fresh and healthy food to people living...

  • Site Merchandising Specialist

    3 days ago

    Emeryville, United States Title Nine Sports Inc Full time

    Woman-run and owned since 1989, Title Nine has been outfitting and inspiring women to take risks both big and small, lead in their communities, and seek their own adventures. **About the Role** T9 is looking for a site merchandising specialist who will work with our Ecommerce and Merchandising teams to deliver a superior site experience for Title Nine...

  • AP Specialist

    2 months ago

    Emeryville, United States Ascend Full time

    Job DescriptionJob DescriptionJob Description - With excellent organizational skills, the primary responsibility of the Accounts Payable Specialist will be to assist the accounting team to ensure the proper and accurate entry and coding of accounting related transactions, invoices, expense reports, etc. The successful Accounts Payable Specialist will be...

  • AP Specialist

    1 day ago

    Emeryville, United States Ascend Full time

    Job DescriptionJob DescriptionJob Description - With excellent organizational skills, the primary responsibility of the Accounts Payable Specialist will be to assist the accounting team to ensure the proper and accurate entry and coding of accounting related transactions, invoices, expense reports, etc. The successful Accounts Payable Specialist will be...

  • IT Laboratory Support Technician

    1 month ago

    Emeryville, United States The Rockridge Group Full time

    Job DescriptionJob DescriptionTITLE: IT Laboratory Support TechnicianLOCATION: Emeryville, CA (onsite)POSITION: Contract to hire Job Description: The IT Laboratory Support Technician will focus on hardware and software systems support for scientific applications and tools. They will keep track of the assets for the labs and work with them on upcoming...

  • Laser Specialist/Registered Nurse

    7 days ago

    Emeryville, United States Removery Full time

    ABOUT REMOVERY Join us in our journey of normalizing tattoo removal around the world! Removery is an innovative, collaborative laser tattoo removal company. We take pride in our mission to make a real difference in people's lives by supporting them as they embrace change through their tattoo removal journey. Our vision is to remain professional, genuine,...

  • Manufacturing Specialist

    16 hours ago

    Emeryville, United States 4D Molecular Therapeutics Full time

    Attention recruitment agencies: All agency inquiries are vetted through 4DMT’s internal Talent Acquisition team. No unsolicited resumes will be accepted. Agencies must be expressly engaged by the 4DMT Talent Acquisition team on any requisition. Agencies reaching out directly to hiring managers will not be tolerated and doing so may impact your ability to...

  • Laser Specialist/Registered Nurse

    4 days ago

    Emeryville, United States Removery Full time

    About Removery Join us in our journey of normalizing tattoo removal around the world! Removery is an innovative, collaborative laser tattoo removal company. We take pride in our mission to make a real difference in people's lives by supporting them as they embrace change through their tattoo removal journey. Our vision is to remain professional, genuine, and...

  • Manufacturing Specialist

    8 hours ago

    Emeryville, California, United States 4D Molecular Therapeutics Full time

    Attention recruitment agencies: All agency inquiries are vetted through 4DMT's internal Talent Acquisition team. No unsolicited resumes will be accepted. Agencies must be expressly engaged by the 4DMT Talent Acquisition team on any requisition. Agencies reaching out directly to hiring managers will not be tolerated and doing so may impact your ability to...

  • Senior IT Support Technician

    2 months ago

    Emeryville, United States Computer Courage Full time

    Job DescriptionJob DescriptionSalary: Dependent on experienceComputer Courage is currently searching for a new senior technician to join our growing IT support team. The technician will perform business IT services and support to our customers:Job ResponsibilitiesProvide IT services and support to Computer Courage business clientsProvide support, leadership,...

  • Administrative Assistant Ii

    1 month ago

    Emeryville, United States Sutter Health Full time

    **Organization**: SHSO-Sutter Health System Office-Bay **Position Overview**: Provides a variety of professional clerical and administrative support to the Executive Assistant to the President & CEO. Applies established guidelines and precedents to complete a variety of routine projects, prioritize information and requests. Coordinates with internal and...

  • Laser Specialist/Registered Nurse

    6 days ago

    Emeryville, United States Removery Full time

    About RemoveryJoin us in our journey of normalizing tattoo removal around the world! Removery is an innovative, collaborative laser tattoo removal company. We take pride in our mission to make a real difference in people’s lives by supporting them as they embrace change through their tattoo removal journey. Our vision is to remain professional, genuine,...

  • Physician Fellow

    6 days ago

    Emeryville, United States MedAmerica, Inc. Full time

    Remote, Nationwide – Seeking Anesthesiology Physician Administrative Fellow Join the Physician Partnership Where You Have A Voice Vituity’s ownership model provides autonomy, local control, and a national system of support, so you can focus your attention where you want it to be – on your patients. Join the Vituity Team. Vituity is a 100% physician...

  • Patients´ Rights Monitoring

    5 days ago

    Emeryville, United States Mental Health Assn of Alameda County Full time

    Job DescriptionJob DescriptionDo you have experience working in mental health facilities?Do you want to see quality mental health care in your community?If you answered yes, this position may be right for you!Consider this position if you are passionate about supporting the civil rights and humane care of people receiving mental healthcare. We seek an...

  • Office Coordinator

    7 days ago

    Emeryville, United States Maxim Healthcare Services Full time

    Maxim Healthcare Services is hiring for an Office Coordinator (Field Support Specialist) to support our local office by executing operational tasks such as hiring and onboarding, payroll, and medical records management at a high level. Why Join Maxim: + Competitive pay, quarterly bonuses, tenured PTO program, company profit sharing, & weekly paychecks +...

  • Credentialing Specialist

    6 days ago

    Emeryville, United States MedAmerica, Inc. Full time

    Remote, Nationwide – Seeking Credentialing Specialist Everybody Has A Role To Play In Transforming Healthcare If you want to be part of changing healthcare to better serve patients, you are in the right place. With Vituity you will join a team of individuals dedicated to our culture of caring and work to develop and implement innovative solutions, while...

  • Specialist, FP&A

    6 days ago

    Emeryville, United States Get It Recruit - Finance Full time

    **About Us:**We are a leading global TV/Video advertising technology company dedicated to revolutionizing how brands engage with their target audiences in today's ever-evolving TV and Video landscape.**Role Overview:**We're on the lookout for a talented Financial Analyst to join our team. In this role, you'll play a vital part in managing our sales incentive...

  • Talent Acquisition Specialist

    5 days ago

    Emeryville, United States Premier Nutrition Full time

    Business Unit Description: Here's what all the hype is about: Premier Nutrition Company (PNC) is one of the fastest-growing companies in the convenient nutrition space showing clear leadership in the category of protein shakes and protein powders. We make the brands Premier Protein, Dymatize, and PowerBar, which is sold internationally, and we are part of...