Office Clerk, Accounting Clerk

4 weeks ago

Rogers, United States Pel-Freez, LLC Full time
Job DescriptionJob Description

JOB SUMMARY

The primary focus of the Accounting Clerk/Receptionist is to compute, classify, and record numerical data to keep financial records complete, including all invoices and other transactions. The role may perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.

ESSENTIAL DUTIES, FUNCTIONS, AND RESPONSIBILITIES

  • Accounts Receivable Responsibilities:
    • Review customer invoices against shipping documents and sales orders to ensure accuracy.
    • Post and distribute invoices to customers by mail, email, or other electronic means.
    • Review, process, and distribute Foods credit memos.
    • Balance various internal accounts on a daily, monthly or annual basis.
    • Enter accounting transactions daily.
    • Work with accounting team to achieve productivity metrics and reporting deadlines.
    • Process invoices, expense reports, and payments in a timely manner.
    • Follow up with customers when invoices are delinquent, work alongside customer support staff to ensure payment is made, or assist with payment arrangements.
    • Report aging status weekly and prepare receivables key performance indicators (KPIs).
    • Resolve accounts receivable, sales tax, and other customer issues as they arise.
    • Assist with monitoring, collecting, and resolving accounts receivable aging items.
    • Receive, record, and deposit cash, checks, and vouchers.
    • Research and resolve all discrepancies identified in revenue reconciliations.
  • Function as a backup for accounts payable:
    • Properly classify invoices and confirm that authorization has been documented prior to payment.
    • Enter and verify company financial data for month-end closing.
    • Verify monthly vendor statements, and communicate invoice and statement discrepancies to vendors.
    • Match purchase orders to incoming bills, shipping receipts, or bill of lading (BOL), and input bills into an Enterprise Resource Planning (ERP) system.
    • Document monthly utility usage.
  • Assist executive group with projects and presentations.
  • Assist management and other staff in the completion of customer documents and forms.
  • Operate computers programmed with accounting software to record, store, and analyze information.
  • Check figures, postings, and documents for correct entry and mathematical accuracy.
  • Maintain current and historical documents to ensure the availability of valuable, actionable insight.
  • Receptionist Responsibilities:
    • Responsible for general housekeeping of the reception area.
    • Greet visitors and direct visitors to appropriate employees.
    • Perform basic office tasks, such as filing, data entry, answering phones, and distributing interoffice mail.
  • Exhibit exemplary attendance and punctuality.
  • Comply with company policies and procedures.
  • Perform other duties as assigned.

Required Skills/Abilities:

  • Knowledge of principles and processes for providing customer and personal services.
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
  • Knowledge of economic and accounting principles and practices, banking and the analysis and reporting of financial data.
  • Proficient in operating a 10-key to perform calculations.
  • Skilled in using mathematics to solve problems.
  • Skilled in Microsoft Office, specifically Excel, Word, Power Point, and Outlook.
  • Skilled in using ERP software.
  • The ability to verify the accuracy of financial or transactional data.
  • The ability to be relied on and held accountable to complete tasks.
  • The ability to be self-motivated and follow directions.
  • The ability to enter, transcribe, recording, storing, or maintaining information in written or electronic/magnetic form.
  • The ability to provide information to supervisors, co-workers, and subordinates by telephone, in written form e-mail, or in person.
  • The ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Education and Experience:

  • A high school diploma or equivalent GED is required.
  • An associate's degree in accounting or a related field, or an equivalent combination of education and experience is required.
  • A minimum of two years of experience in an accounts receivable/payables clerk and/or receptionist role is preferred.
  • A valid driver's license and the ability to be covered under the Company's automobile insurance is required.

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