Bookkeeper / Office Manager

1 month ago

Rogers, United States Top Notch Equipment, Inc Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k) matching
  • Competitive salary
  • Employee discounts
  • Health insurance
  • Paid time off
  • Signing bonus

Up to a $750 signing bonus

We are looking for a Bookkeeper/Office Administrator to organize and coordinate administration & bookkeeping duties. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Other duties and responsibilities includes (but is not limited to): entering bills, sending checks, making office supplies arrangements, occasionally greeting visitors, and providing general administrative support to our employees. 2 year minimum experience as a Bookkeeper required. A successful Bookkeeper/Office Administrator should have experience with a variety of office software (Quick Books, email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities


  • Manage office General and Administrative budgets, ensure accurate and timely reporting
  • Organize office operations and procedures
  • General bookkeeping Accounts Payable, Accounts Receivable, Checking/Credit Card Reconciliation, Loan Reconciliation, and collections.
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Inventory & floor plan management
  • Provide general support to visitors
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences
Skills


  • Proven experience as an Office Administrator
  • Knowledge of office Administrator responsibilities, systems and procedures
  • Proficiency in google mail and all google apps
  • Proficiency in Quick Books 3+ Years Required
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Benefit Conditions:


  • Waiting period may apply
  • Only full-time employees eligible
  • Work Remotely - No
This Job Is Ideal for Someone Who Is:


  • Dependable -- more reliable than spontaneous
  • People-oriented -- enjoys interacting with people and working on group projects
  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • High stress tolerance -- thrives in a high-pressure environment

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