Accounting Clerk

1 month ago

Rogers, United States Pel-Freez, LLC Full time
Job DescriptionJob Description

JOB SUMMARY

The Accounting Clerk - AR Focus is primarily responsible for working directly with customers to ensure timely payment is received. The Position also serves a secondary role as Receptionist and Administrative Assistant.

ESSENTIAL DUTIES, FUNCTIONS, AND RESPONSIBILITIES

  • Reviews customer invoices against shipping documents and sales orders, to ensure accuracy.
  • Posts and distributes invoices to customers by mail, email, or other electronic means.
  • Reviews, processes, and distributes Foods credit memos.
  • Manages and reviews aging frequently to ensure payments are being received in a timely manner.
  • Follows up with customers when an invoice is delinquent, and works along with the Customer and Internal Customer Support staff to ensure payment or payment arrangements are made; performs additional research when needed.
  • Maintains A/R aging, reports aging status weekly, and prepares receivables KPIs.
  • Received and processes incoming bills into an ERP.
  • Coordinates the process of setting up new vendors.
  • Coordinates the process of keeping vendor records up-to-date at least annually.
  • Matches POs to incoming bills, shipping receipt, or BOL, as necessary and enters bills into an ERP.
  • Routes non-PO related bills for approval and enters into an ERP.
  • Verifies usage for all utilities has been recorded.
  • Assists Management and other staff in completion of Customer documents and forms.
  • Performs administrative duties for President and other administrative staff / management as needed, including document preparation, filing, research, etc.
  • Maintains Reception area: Greets visitors when they come in, and offers help to get them to the right person.
  • Cross-Trains with Accounting Specialist - Payables Focus and Grower Department & Foods CSR, to act as a secondary for all aspects of those positions.
  • Additional accounting-related and miscellaneous tasks as required by management.

Work with customers to handle A/R, sales tax, and various other issues that arise.

Required Skills/Abilities:

  • Ability to use or quickly learn to use a computer and ERP Software
  • Excellent mathematical and Research skills;
  • Excellent Customer Service, communications, and organizational skills.

Education and Experience:

  • Recommended minimum 2 years of experience as a payables or receivables clerk, or related experience, OR Associates Degree in Accounting or a related field.

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