Executive Assistant to the Vice President for Finance

2 months ago

West Hartford, United States University of Saint Joseph Full time
Job DescriptionJob Description

The incumbent in this position provides executive support to the Vice President for Finance and Administration. Complete a broad variety of administrative tasks that facilitate the VP’s ability to effectively lead the organization including collecting and preparing information for meetings with staff and external parties, composing and preparing correspondence, handling all logistics for meetings and events (agendas, presentation materials.) The position serves as a liaison between the School/Department and the University community by interacting with students, faculty, staff and administration. The incumbent assists with almost all aspects of maintaining the functions under the direction of the Vice President. Exceptional communication and technical skills; anticipation of VP needs as well as organizational skills and project management skills are required in order to perform this job successfully.

  • Acts as a liaison between Vice President and specific departments and the general public.
  • Schedules appointments and coordinates arrangements for the Vice President (BOT committee meetings, and internal and external meetings. Coordinates all logistics for Department events and meetings.
  • Organizes work flow and initiates follow-up action and communications on behalf of Vice President; Collects and disseminates information within and beyond the University accordingly.
  • Organizes and maintains files and records in accordance with School/Department procedures, and follows up on pending matters.
  • Handles projects as assigned (Bookstore, annual insurance renewals, insurance discount program.)
  • Keep Vice President informed on upcoming commitments. Acts as barometer, having a sense for deadlines and issues taking place in environment.
  • Uses appropriate technology to compose and produce professional minutes for Board Committees, and other departmental committees, including presentations.
  • High degree of professionalism in dealing with diverse groups, including board members, senior executives, staff, faculty and external constituents.
  • Uses high level of discretion, judgment and confidentiality relating to the Vice President’s schedule, correspondence and commitments.
  • Communicates with Board of Trustee Chairs on various issues including meeting minutes.

School/Department

  • Contract management, including but not limited to clinical placements for graduate and professional degree programs.
  • Manage all aspects of annual insurance renewals of non-health & welfare plans, including Property & Casualty Insurance and the annual risk mitigation program.
  • Board of Trustees Committee materials preparation and distribution and shared governance meetings coordination.
  • Coordinate RFP’s and prepare bid summaries for management.
Education & Experience
  • High School diploma or equivalent required; Associates or Bachelor’s degree preferred
  • Three to five years’ experience as Executive Assistant or similar position
  • Experience in higher education a plus

Other Qualifications

  • Demonstrated ability to work collegially, balance and prioritize assignments, manage multiple projects, problem solve.
  • Strong organizational, interpersonal, and customer service skills; ability to manage changing priorities and meet deadlines.
  • Excellent oral and written skills and ability to communicate comfortably with students, colleagues, senior management, BOT members and external constituents.
  • General technical skills, including ability to work in a Windows environment. Proficiency with MS Office Suite, Power Point, Exel, Internet, and other programs as needed (e.g., mail merge, data base management). Familiarity with specific applications used by the University/Department a plus.
  • Demonstrated ability to recognize and appropriately handle matters of a confidential nature
  • Professional, courteous demeanor and appearance; ability to work professionally with students, faculty, staff and administration and represent the University professionally to the public
  • Cultural competency to work with diverse student and/or employee population
  • Commitment to the mission of the University of Saint Joseph
  • Physical ability to perform essential functions of the position, with or without reasonable accommodation.

  • Vice President Finance

    4 weeks ago

    West Palm Beach, United States Higher Good Talent Full time

    Vice President of FinanceLocation: West Palm Beach, CACompany: Luxury Home Builder - Residential ConstructionAbout Us:We are a premier luxury homebuilder specializing in creating bespoke residences for the most discerning clients. Our portfolio includes some of the most prestigious properties in West Palm Beach, recognized for their unparalleled design,...

  • Vice President Finance

    4 weeks ago

    West Palm Beach, United States Higher Good Talent Full time

    Vice President of FinanceLocation: West Palm Beach, CACompany: Luxury Home Builder - Residential ConstructionAbout Us:We are a premier luxury homebuilder specializing in creating bespoke residences for the most discerning clients. Our portfolio includes some of the most prestigious properties in West Palm Beach, recognized for their unparalleled design,...

  • Senior Vice President of Branch Management

    6 days ago

    West Burke, Vermont, United States Mariner Finance Full time

    Position: Senior Vice President of Branch ManagementWork Hours: The schedule will align with the operational hours of the relevant time zone. Seasonal Saturday hours may be necessary based on business demands. This is a full-time, exempt position. The Company reserves the right to modify work schedules as needed.Supervisory Responsibility: Oversight of...

  • Assistant Vice President of Finance

    14 hours ago

    West Chicago, Illinois, United States Lost Dutchman Search Full time

    Position OverviewThe role of Assistant Vice President, Finance focuses on the P&C Insurance Accounting sector. This position is tailored for professionals within the financial services industry, particularly those with a background in captive insurance.Key ResponsibilitiesIn this capacity, you will collaborate with a seasoned recruiter to identify and engage...

  • Assistant Vice President of Finance

    18 hours ago

    West Chicago, Illinois, United States Lost Dutchman Search Full time

    Position OverviewThe role of Assistant Vice President, Finance focuses on the Property & Casualty Insurance Accounting sector. This position is designed for experienced professionals in the financial reporting landscape of P&C insurance.Key ResponsibilitiesAs a key player in the organization, you will be responsible for:Collaborating with a recruitment...

  • Senior Administrative Assistant to the VP of Finance

    6 days ago

    West Hartford, United States University of Saint Joseph Full time

    Position OverviewThe role of the Executive Assistant to the Vice President for Finance and Administration is pivotal in providing high-level administrative support. The individual in this position will manage a diverse range of administrative responsibilities that enhance the VP's capability to lead effectively.Key ResponsibilitiesServe as a primary point of...

  • Senior Administrative Assistant to the VP of Finance

    6 days ago

    West Hartford, United States University of Saint Joseph Full time

    Job OverviewThe role involves providing high-level administrative assistance to the Vice President for Finance and Administration. The incumbent will undertake a wide range of administrative responsibilities that enhance the VP's capability to lead effectively. This includes gathering and preparing materials for meetings with both internal staff and external...

  • Assistant Vice President of Financial Operations

    12 hours ago

    Hartford, Connecticut, United States Arch Capital Group Full time

    At Arch Capital Group, we foster a culture that emphasizes teamwork, expertise, and innovation, driving progress and empowering our clients, employees, investors, and communities to reach their fullest potential. Our mission is to serve as the catalyst that enables others to achieve their objectives. In essence, We Enable PossibilitySM. POSITION OVERVIEW The...

  • Vice President, Finance Chief Operations Officer

    4 weeks ago

    West Bloomfield Township, Michigan, United States The Cigna Group Full time

    The job profile for this position is VP Financial Strategy, which is a Band 6 Executive Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we...

  • Senior Vice President of Finance

    6 days ago

    West Monroe, Louisiana, United States Steward Health Care Full time

    Position Overview: As the Senior Vice President of Finance at Steward Health Care, you will play a pivotal role in ensuring the financial health and sustainability of our organization. You will be responsible for developing and overseeing financial strategies, managing budgets, and ensuring compliance with regulatory standards. Key Responsibilities:...

  • Administrative Coordinator for Finance Leadership

    6 days ago

    West Hartford, United States University of Saint Joseph Full time

    Position OverviewThe selected candidate will provide high-level administrative assistance to the Vice President for Finance and Administration. This role encompasses a wide range of administrative responsibilities that enhance the VP's capability to effectively manage the organization. Key tasks include gathering and preparing information for meetings with...

  • Senior Finance Executive

    6 days ago

    Hartford, Connecticut, United States Arch Capital Group Full time

    At Arch Capital Group, we foster a culture that emphasizes teamwork, expertise, and innovation, driving progress and empowering our clients, employees, investors, and communities to reach their highest potential. Our mission is to serve as the catalyst that enables others to achieve their objectives. In essence, We Enable PossibilitySM. POSITION OVERVIEW The...

  • Vice President of Operations

    6 days ago

    Hartford, Connecticut, United States Franklin Trust FCU Full time

    POSITION OVERVIEW The Vice President of Operations is responsible for overseeing daily member engagement, front office management, lending processes, and employee training to guarantee outstanding service delivery. This role is crucial in developing, executing, and managing policies for the Credit Union while supervising front office activities, including...

  • Regional Vice President of Operations

    2 months ago

    Hartford, United States Innovative Renal Care Full time

    Regional Vice President of Operations The Regional Vice President is responsible for providing managerial oversight to nursing practice, as well as clinic operational and financial management, in providing care and services to dialysis patients across the Northeast market encompassing Connecticut, Massachusetts, and New York. This individual supports Clinic...

  • Area Vice President

    6 days ago

    West Columbia, South Carolina, United States Pareto Health Inc. Full time

    Area Vice President - Remote OpportunityAt Pareto Health, we are committed to the greater good. Our mission is centered around collective success, striving for excellence in transforming employee health benefits.Founded in 2011, our organization was established to assist small and medium-sized enterprises in combating the escalating costs associated with...

  • Assistant Vice President of IT Reliability

    6 days ago

    Hartford, Connecticut, United States The Hartford Full time

    Position Overview:The Assistant Vice President of Reliability Engineering will hold comprehensive responsibility for the dependability of IT Services within the Group Benefits IT Portfolio at The Hartford. This role involves leading a team of Reliability Engineers dedicated to enhancing reliability, resilience, and efficiency across the designated domain....

  • Vice President of Operations

    6 days ago

    Hartford, Connecticut, United States CLevelCrossing Full time

    Position OverviewCLevelCrossing is in search of a Vice President of Operations to lead the operational framework and support mechanisms of the organization.This pivotal role serves as the top administrative authority within the company, reporting directly to the Managing Partner.Key ResponsibilitiesThe Vice President of Operations will ensure that the...

  • Assistant Vice President

    6 days ago

    Hartford, Connecticut, United States The Hartford Full time

    Assistant Vice President - API Product ManagementAt The Hartford, we are committed to delivering innovative insurance solutions that extend beyond conventional coverage. We invite you to join our dynamic team as we work together to redefine the future of our industry.The API Product Manager is instrumental in directing the vision and strategic roadmap for...

  • Vice President of Accounting Policy

    6 days ago

    Hartford, Connecticut, United States The Hartford Full time

    Position Overview:As the Vice President of Accounting Policy and External Reporting, you will be an integral part of our Corporate Controller's organization, leading efforts to ensure compliance with financial regulations and reporting standards.Key Responsibilities:Oversee the preparation and submission of essential SEC filings, ensuring accuracy and...

  • Assistant Vice President of Service Reliability Engineering

    6 days ago

    Hartford, Connecticut, United States The Hartford Full time

    Position Overview:The Assistant Vice President of Reliability Engineering is responsible for overseeing the dependability of IT Services within the Group Benefits IT Portfolio at The Hartford. This role entails leading a dedicated team of Reliability Engineers focused on enhancing reliability, resilience, and efficiency across the operational domain.Key...