Administrative Assistant for Medical Department

2 months ago


Saint Louis, United States The Center for Specialized Services Full time
Job DescriptionJob Description

TITLE: Administrative Assistant

JOB CLASSIFICATION: Full time, 40 hours/week; Non-Exempt

REPORTS TO: Director of Finance

JOB PURPOSE: To provide administrative support for the agency.

JOB RESPONSIBILITIES:

  • Serve as backup to primary reception duties; including answering phones, directing calls and greeting visitors and clients in a professional manner. Maintain visitor and volunteer sign-in logs while on reception duties.

  • Provide support to adaptive equipment projects to include maintaining agency spreadsheets, vendor contracts, billing documents and survey data.

  • Assist with all agency records to include filing, scanning, electronic document naming and dropping.

  • Assist with agency satisfaction process to include production of mailing, survey data entry and compiling data.

  • Receive packages and mail and distribute appropriately.

  • Download and distribute faxes.

  • Assist employees with copier usage and issues.

  • Provide administrative support to Executive Director.

  • Maintain the lobby and copy/mail room areas.

  • Work and communicate in a professional manner.

  • Maintain clean and orderly environment.

  • All other jobs responsibilities as specified by supervisor.

  • Familiarize self with and follow Agency Policies and Procedures.

  • Follow all personnel policies and procedures.

JOB SPECIFICATIONS:

EDUCATION/EXPERIENCE: High school diploma preferred. General clerical knowledge preferred. Proficiency in computer use and Microsoft Office required.

MISCELLANEOUS: Must be able to sit and/or stand for extended periods of time; reach, bend and/or stoop; lift and carry up to 10 pounds.



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