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Patient Financial Coordinator

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Job DescriptionJob Description


Come join CCRM Fertility, a global pioneer in fertility treatment, research, science, specializing in IVF, fertility testing, egg freezing, preimplantation genetic testing, third party reproduction and egg donation. As a member of CCRM Fertility’s diverse team of professionals, you will be a part of helping families grow and changing lives. We take pride in providing our employees with meaningful employment, a supportive culture, and a well-balanced personal & work life alignment. For more information, visit www.ccrmivf.com

Work Location address:

Department: Revenue Cycle Management

Work Schedule: Monday – Friday (8:00am – 4:30pm)

What We Offer Our Team Members:

  • Generous Paid time-off (PTO) and paid holidays
  • Medical, Dental, and Vision Insurance
  • Health benefits eligible the first day of the month following your start date.
  • 401(k) Plan with Company Match (first of the month following 2 months of service)
  • Basic & Supplement Life Insurance
  • Employee Assistance Program (EAP)
  • Short-Term Disability
  • Flexible spending including Dependent Care and Commuter benefits.
  • Health Savings Account
  • CCRM Paid Family Medical Leave (eligible after 1 year)
  • Supplemental Options (Critical Illness, Hospital Indemnity, Accident)
  • Professional Development, Job Training, and Cross Training Opportunities
  • Bonus Potential
  • Potential for Over-time Pay (Time and a half)
  • Holiday Differential Pay (Time and a half)
  • Weekend Shift Differential Pay ($4.00 per hour)

What You Will Do: The Patient Financial Coordinator (PFC) coordinates the financial aspects of a patient’s while fostering a positive and memorable patient experience. The PFC educates patients on financial services and the steps/timeline to receive payment from the patient(s) insurance. The PFC must be accessible to patients to serve as a resource for all financial matters regarding their care. This position reports directly to the Director of Patient Financial Services.

  • Insurance verifications for all patients prior to the New Patient (NP) appointment and treatment cycle.
  • Verify insurance benefits have been entered in the practice management system and track any insurance changes that occur during their course of care.
  • Ensure valid insurance information is available in the patient’s chart.
  • Serve as the patient’s primary point of contact for all financial matters and ensure the patient knows the Patient Financial Services guidelines and policies during the course of care.
  • Address insurance coverage discrepancies (following verification) with the patient and advocate for patients experiencing difficulty with the insurance process.
  • Identify and perform pre-certification(s) required by the patient’s insurance for general medical service, infertility diagnostic service, infertility treatment service, obstetrical care service, etc.
  • Determine and communicate patient financial responsibility based on pre-certification, prior to any procedures and obtain written pre-authorization documentation.
  • Identify patients eligible to proceed with ART care, provide ART Financial Consult, and obtain payments prior to care, in accordance with Care Center guidelines.
  • Consult the Primary Physician regarding any patient(s) who have not provided payment prior to course of care.
  • Create Patient Account in ART collection and practice management system and notate insurance coverage and patient responsibility.
  • Perform IVF Audits and post actions required based on outcome.
  • Perform balancing procedures to ensure all amounts reconciled match reports and posted deposits.
  • Serve as a resource to Physicians, Nurses, and Patient Care Coordinators regarding insurance coverage limitations on the patient’s care plan.
  • Other duties assigned.

What You Bring:

  • High School Diploma or GED required.
  • Associate’s degree or higher preferred.
  • Experience in healthcare preferred.
  • Ability to work weekends, evenings, or holidays, on a rotating basis.

Working Conditions: The physical demands described here are representative of those which should be met, with or without reasonable accommodation (IAW ADA Guidelines), by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others, frequently required to sit at a desk, work on a computer, and spend prolonged periods preparing and analyzing data and figures. Will occasionally stand and/or walk; use hands and fingers to grasp, pick, pinch, type; and reach with hands and arms. Employees are required to have close visual acuity to perform an activity such as viewing a computer terminal; extensive reading; operation of standard office machines and equipment (computer, telephone, photocopier, and scanner).

CCRM’s Compensation: The salary range represents the national average compensation for this position. The base salary offered will vary based on location, experience, skills, and knowledge. The pay range does not reflect the total compensation package. Our rewards may include an annual bonus, flexible work arrangements, and many other region-specific benefits.

Pre-Employment Requirements: All offers of employment are conditional upon the successful completion of CCRM Fertility’s onboarding process, including verification of eligibility and authorization to work in the United States. This employer participates in the E-Verify Program in order to verify the identity and work authorization of all newly hired employees.

Equal Employment/Anti-Discrimination: We are an equal-opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.