Receptionist/Office Assistant

1 month ago

New York, United States Friedman Vartolo LLP Full time
Job DescriptionJob Description

The Company

Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 200+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe.


The Position

Friedman Vartolo LLP is seeking a Receptionist/Office Assistant to join our rapidly growing team and work out of our Financial District location.

The Receptionist/Office Assistant will function as the primary administrative employee at the office. This role will sit at the front desk, assist with answering a high-volume of incoming calls and greeting visitors where necessary. This employee will monitor office supplies and kitchen staples (ex. milk, seltzer, etc.) and order where appropriate. While the bulk of our mail is handled by our Garden City office, this employee will intake, scan and review incoming mail and will assist in processing a limited number of outgoing items. Additionally, this employee may be tasked with some social media and marketing projects. The ideal candidate will have excellent communication skills (both verbal and written), is able to remain calm and collected when handling escalated calls, is super organized, has outstanding computer skills and works well under pressure.


Responsibilities

  • Answer high-volume phone calls, take detailed messages and distribute to the appropriate party
  • Send e-faxes and distribute incoming faxes
  • Greet and direct visitors entering the Firm
  • Coordinate new hire badges and office supplies for NYC team
  • Maintain kitchen support in making coffee and restocking food and drinks
  • Accept all incoming packages and mail; physically scan and sort incoming mail
  • Manage Mail Process (Collateral log/audit) & forward to Garden City office
  • Support digital mail sorting, building management and vendor needs and issues
  • Provide support for all miscellaneous requests with a 'can do' attitude
  • Provide administrative support as needed

Qualifications

  • 1-2 years of experience in a receptionist/office assistant role or similar
  • Computer Savvy a must
  • Strong verbal and written communication skills
  • Able to multi-task
  • Superb organizational skills
  • Calm and professional demeanor

Compensation/Benefits

Salary will be commensurate with an entry/junior level position. The firm offers a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.


Location

New York City Office - Downtown



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