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Marketing & Office Administrator

2 months ago

Grand Rapids, United States Plasan North America Full time
Job DescriptionJob Description

POSITION REQUIREMENTS (Required Tasks)

  • Professionally administer all incoming calls; differentiate between spam, routine and emergency cases
  • Receive, sort and forward incoming and outgoing mail
  • Assist with other clerical duties such as photocopying, faxing, filing, collating and typing memos/correspondence/reports and other documents
  • Responsible for the ordering, receiving, stocking and distribution of office supplies
  • Coordinate events and lunches for employee meetings or visitors
  • Responsible for a professional appearance of lobby and conference rooms
  • Responsible for visitor coordination, NDA and no-escort badge administration in adherence to company policy
  • Create marketing material for projects, including company websites, social media, and trade shows
  • Prepare and coordinate activities to support trade shows and demonstrations
  • Monitor website and social media as well as other marketing campaigns
  • Serve as executive assistant to ELT, including expense reporting, travel arrangements, etc
  • Conduct restricted party screenings and maintain dynamic batch screening records
  • Assist with the collection and logging of training records
  • Manage compliance and employee related postings throughout the facility
  • Certified Notary for the company
  • Follow all safety rules and procedures
  • All other duties as assigned

SKILL SET (Required Skills)

  • Bachelor’s degree preferred
  • 1+ years of previous marketing or other relevant experience preferred
  • Possession of strong organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments
  • Outstanding customer service skills and ability to develop positive relationships
  • Experience with MS office; intermediate level with Excel and PowerPoint
  • Experience with WordPress, Elementor, Canva or Adobe Suite products (marketing) a plus
  • Carry out all duties in a professional and courteous manner

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mostly stationary work with occasional movement throughout the facility to access files, office machinery, etc. Works at a desk and a computer screen for extended periods of time. Employee must be able to manually enter data to the computer system and understand the screen and images that appear. Frequently lifting and carrying up to 5lbs and occasionally lifting up to 35 lbs. Use of hands to hold, lift and handle materials. Seldom climbing, bending and squatting.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually that of a typical office setting. (i.e. computers, phones, printers)