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Administrative Assistant

1 month ago

Louisville, United States ASSOCIATED PACKAGING INCORPORATED Full time
Job DescriptionJob Description


Associated Packaging is looking for amazing and talented people like you Join our team today and become part of one of the fastest growing companies and industries in the country. Employees of Associated Packaging, Inc. enjoy an energetic and people-first company culture. We are excited to offer a premium benefits package including PTO, Employee Assistance Programs, 401k matching, Health Insurance, Medical Insurance, Dental Insurance, Vision Insurance, and much more




The primary function of the Administrative Assistant is to answer incoming calls and direct appropriately, schedule appointments, and provide administrative support for Executive and Corporate personnel, by performing the following duties:


Key Duties & Responsibilities

  • As the “face” of the Company, greet all visitors ensuring a friendly and professional reception and direct them appropriately.
  • Answer all incoming calls in a professional manner by directing calls to the appropriate person. Receive and relay phone messages.
  • Open, sort and distribute all incoming mail.
  • Coordinate outgoing mail, maintaining adequate postage on machine.
  • Call and schedule maintenance repairs on postage machine and copier.
  • Coordinate travel arrangements for Executives and Corporate Personnel.
  • Create sales quotes in Microsoft Word for Sales Partners to provide to customers.
  • Daily upkeep of break room and supplied with appropriate items.
  • Assist management with ordering and setting up food and beverages for meetings.
  • Ensure reception area is neat and orderly.
  • Monitor and order office supplies as needed.
  • Support for filing and check processing for accounting department.
  • Exhibits polite and professional communication via phone and email.
  • Complete special projects as assigned by the Management.

  • Provide assistance to other employees as needed.
  • Other duties as may be assigned.

Education and/or Experience

  • High school diploma or equivalent required
  • Five to seven years of receptionist and administrative experience
  • Proficient in Microsoft Office 365 (specifically Word and Excel).
  • Excellent organizational, multi-tasking, and problem-solving skills
  • Excellent customer service skills
  • Professional attitude and appearance required
  • Excellent written and verbal communication skills required

Physical Demands & Special Circumstances

Light work, requiring exerting up to 20 pounds of force occasionally and /or up to 10 pounds of force frequently. This is largely a sedentary role; however, some filing is required which requires the ability to lift files, open filing cabinets, lift file boxes, bend and/or stand on a stool as necessary.

Why work at Associated Packaging, Inc.?

Longevity - Associated Packaging, Inc. has been providing packaging solutions for companies since 1977.

Stability - Even during times of recession and economic uncertainty, Associated Packaging, Inc. has remained financially strong and experienced tremendous growth.

Customer Service - We focus on partnering with our customers to find and maintain the best solution possible for their packaging needs. Our customers consider us problem solvers and profit enhancers.

Our People - At Associated Packaging, Inc., people are our greatest asset. We value each employee and know that great success comes from a great team.

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