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Administrative & Program Assistant
3 months ago
The Community Youth Center of San Francisco (CYC) provides the youth of our city a sense of belonging and vital tools and experiences to succeed in life. Our services include academic support and college counseling, job placement and employment training, substance use and violence prevention education, crisis intervention and mediation, leadership development, technology and computer training. Our mission is to encourage a diverse population of high-need young people to explore their full potential through academic, career, family, and community life.
Title: Administrative & Program Assistant
Salary: $21.00 - $24.00/hour
Reports to: Sr. Admin & H.R. Manager
Status: Part Time (20 hours/week), Non-Exempt
POSITION DESCRIPTION
The Admin & Program Assistant provides general office and program operations support to all staff and the agency. Duties include but are not limited to handling reception intake, data entry, equipment and office maintenance, and general office and program support.
DUTIES AND RESPONSIBILITIES
- Provide administrative and program support for the agency including answering the telephone, conducting general intake, distributing mail, photocopying, typing, faxing, and filing.
- Maintain general office areas: updating signage, organizing and maintaining stocks of supplies & forms, copying and distributing documents to staff, tidying up general office work areas, etc.
- Greet visitors and program participants, handling front desk duties, and support office maintenance.
- Organize agency storage rooms/cabinets.
- Monitor and trouble shoot office equipment and report issues to supervisor as necessary.
- Assist with agency wide data entry and filing systems as requested.
- Assist in coordinating special events for staff and agency.
- Provide administrative and program support to other staff as requested.
- Other duties as assigned.
- Position is in-person, 20 hours per week, 4 hours per day, Monday through Friday 2:15 PM to 6:15 PM at our Richmond District office.
- AA or BA degree is preferred.
- 1-2 years of experience providing administrative or program operations support.
- Good written and verbal communication skills in interacting with people in a positive and courteous manner.
- Good knowledge of Google Drive and Microsoft Office Applications, such as MS Word and Excel.
- Good organization skills with a results-oriented focus, and ability to meet strict deadlines.
- Good level of personal organization, attention to detail and follow through with a strong ability to stay calm in high-energy environments.
- Ability to handle sensitive and confidential information with discretion and diplomacy.
- Must be dependable and have ability to multitask and prioritize work while also being flexible to support staff needs.
- Possess professional demeanor, integrity, good judgment, and good interpersonal skills.
- Bilingual in English and Chinese (Cantonese and/or Mandarin) is preferred.
- Able to lift or move at least 35lbs.
- Commitment to taking regular Covid-19 health tests as required by program health and safety guidelines and/or current health directives.
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