Administrative Assistant

19 hours ago


San Francisco, California, United States Dolores Street Community Services Full time
Job Title: Administrative Assistant - Community Services Program

Mission Action is seeking an Administrative Assistant to support the Community Services Program. The successful candidate will assist in researching and organizing funding opportunities, processing administrative tasks, and maintaining organizational and administrative tools.

Key Responsibilities:

  • Work in collaboration with program managers, coordinators, and directors of Community Services.
  • Follow a work plan and develop professional skills.
  • Maintain organizational and administrative tools: calendars, reminders, databases, archives, etc.
  • Research funding opportunities and support the drafting of proposals.
  • Assist in data entry and reporting for contract management and client data into Grant Management System.
  • Grant Management and reporting for multiple grants, including processing and tracking invoices for subcontractors, compiling narrative reports, etc.
  • Track and compile reports for services rendered by subcontractors.
  • Translate notes from English to Spanish and vice versa.
  • Logistics and communications, including sending email reminders, logistical setup of calls and meetings, securing interpretation services, etc.

Knowledge, Skills, and Abilities:

  • Bilingual in spoken and written Spanish, REQUIRED.
  • Background in and passion for working with low-income and immigrant communities around issues of affordable housing, land use, and/or immigrant & worker rights; familiarity with these issues in the Mission District and San Francisco, highly desired.
  • Strong commitment to serving low-income and underserved communities, with an ability to relate to and communicate with a broad range of clients and colleagues.
  • Experience working with people from diverse backgrounds, including multiple-diagnosed low-income populations, people who are marginally housed, LGBTQ individuals, people of color, and persons with disabilities.
  • Commitment to social justice issues and familiarity with Mission Action's mission and organizational work.
  • Excellent time management skills and ability to multitask and prioritize work, required.
  • Must be well organized, efficient, highly motivated, and able to handle multiple tasks at once, work well under pressure, and take initiative.
  • Strong attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Proficient computer knowledge, ability to use Windows and Microsoft Office (particularly Excel), as well as proficiency with the internet.

Mission Action is an equal-opportunity employer that values lived experience and seeks applicants of the greatest diversity possible. We encourage people of color, women, older people, members of the LGBTQ community, and individuals with disabilities, including HIV and community members who grew up in the Mission District. Pursuant to the SF Fair Chance Ordinance, we will consider for employment, qualified applicants with arrest and conviction records.



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