Coordinator, Event Operations

3 weeks ago

Chicago, United States UNITED STATES SOCCER FEDERATION 1 Full time
Job DescriptionJob DescriptionDescription:

U.S. Soccer Overview

We are U.S. Soccer and we are the future of sport in the United States. Our mission is to make soccer the preeminent sport in the United States. We embrace diversity, technology and global connections to drive the growth of our sport and by supporting members, impacting athletes, and serving fans. We seek motivated, passionate, skilled people who can think, create and work on a team.


U.S. Soccer is a growing company that looks for team members to grow with it. U.S. Soccer offers a comprehensive compensation package, casual work environment, an inclusive culture and an atmosphere for professional development.


The Federation’s core principles set organization-wide standards to identify and foster our culture and inform how we interact and hold each other accountable. These principles guide U.S. Soccer: We Win Together. We Aim High. We Champion Diversity, Equity & Inclusion. To be successful as a USSF employee, it is critical to demonstrate and live up to these principles every day and with every interaction with peers, stakeholders, and partners.


The Federation’s core values are the individual attributes and characteristics that staff embody to uphold the organization’s principles and succeed. These values guide our employees: Integrity. Commitment. Teamwork. Respect.


Position Description

Reporting to the Director of Events, the Event Operations Coordinator is integral to the planning and execution of all operational elements necessary to successfully stage U.S. Men’s and Women’s National Team events, as well as other matches/tournaments operated by U.S. Soccer Federation on a year-round basis.


Primary Responsibilities

  • Assist in coordination of all areas of event operations in/around the venue with internal and external stakeholders including assisting in developing the operational plan for each event
  • Coordinate logistics for the visiting federation including, but not limited to hotel accommodations, flights, ground transportation, ticketing, training field arrangements and post-event reconciliation
  • Identify and manage team liaison officers, referee liaison officers and match official liaison
  • Coordinate all logistical & administrative matters involving the assigned referee crews and FIFA/Concacaf assigned match officials
  • Procure, inventory and ship events equipment
  • Coordinate match catering for various departments and areas of the venue
  • Recruit, schedule, educate and manage event day volunteers
  • Coordinate logistics and manage on-site all youth programs (ball kids, flag bearers & player escorts)
  • Assist in managing all pre and on-site event logistics including but not limited to game presentation, competition and partnership operations
  • Conduct site surveys (hotels, training grounds & event venues) to ensure facilities meet the requirements necessary to host an international soccer team/match
  • Assist in managing the department’s on-line event accreditation system


Department Responsibilities

  • Build and strengthen relations with MLS and USL clubs, venues, vendors and partners
  • Develop a network of staff and volunteers to support operations and events
  • Accurately reconcile post-event invoices
  • Actively participate as assigned in Federation special projects and initiatives
  • Other duties as assigned
Requirements:

Minimum Qualifications

  • Bachelor’s degree required
  • 1-3 years of experience working in project management or event management
  • Demonstrated ability to manage activities against deadlines and schedules, and prioritize and manage a number of different projects simultaneously
  • Excellent organizational, planning and project management
  • Exceptional attention to detail
  • Ability to work professionally and collaboratively with staff, contractors, partners and the public
  • Operates efficiently and effectively in a fast-paced environment
  • Takes action and shows initiative; Displays a can-do attitude
  • Proficient with Microsoft Office software (Word, Excel, PowerPoint, etc.)
  • Able and willing to lift and move items weighing up to 50 pounds
  • Able and willing to travel up to 50% of the time
  • Able and willing to travel and work non-traditional hours including evenings, weekends & holidays as necessary


Desired Qualifications

  • Familiarity and experience with professional and international level soccer
  • Bilingual (English and Spanish)
  • Passion for the sport and organization
  • Experience with team travel logistics

U.S. Soccer is an equal opportunity employer that is committed to diversity, equity and inclusion, and prohibits discrimination and harassment of any kind on the basis of race, color, sex, religion, national origin, citizenship, pregnancy, sexual orientation, gender identity, age, disability, genetic information, military status, political belief, or any other characteristic protected under the law. This policy applies to all our employment practices within our organization.


We strongly encourage women, people of color, LGBTQIA, veterans, parents, and persons with disabilities to apply.

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