Project Executive, Construction Services

Sevan Multi-Site Solutions is a veteran-owned business that provides fully customized, turnkey, program management and construction services at scale. We offer program management, site assessments, design, and engineering services for restaurants, grocery, gas station, retail, and government projects nationwide. We work with leading brands like McDonald’s, Starbucks, Sprouts, Whataburger, to name a few. At Sevan, we provide the talent, technology, and trusted expertise needed to consistently deliver excellence in multi-site construction.

Sevan is an INC. 5000 Fastest-Growing Company | Great Places to Work 2023 | Best Places to work in Chicago ’20, ’21, ’22, ’23, | Best Places to Work in Construction 2023

The Project Executive works as part of a program management team managing single and multi-site preconstruction and construction delivery operations in a diverse commercial construction program in the retail, QSR, gas/c-store, and/or grocery sectors. They also manage project managers and construction superintendents responsible for delivering programs consisting of multiple projects while acting as an extension of an owner’s design and construction staff overseeing the work of general contractors, designers and vendors.

This position is based in the Dallas Fort Worth metroplex and work is split between remote home office, project sites, and meetings in the company HQ in Downers Grove, IL. Extensive travel is required throughout the nation of up to 50% total time. Construction projects are completed nationally requiring consistent travel.

Essential Duties and Responsibilities:

• Responsible for supporting bid packages and responses to RFPs, conducting pre-construction activities and directing the delivery and control of commercial construction projects across the nation.
• Direct employees assigned to projects to ensure that project goals are accomplished on schedule, budget, and within scope.
• Develop risk management tools on behalf of clients and Sevan.
• Direct the management of multiple programs or multiple clients.
• Program leader ultimately responsible for all aspects of program’s success including a positive referral from the Clients.
• Manage program and project resourcing and staffing.
• Managing client program to forecasted client profit targets.
• Grow business opportunities by leveraging new and existing client relationships.
• Prepare and/or assist Operations Director with preparation of project proposals to determine goals, time frame, budget limitations, procedures for accomplishing project, staffing requirements, and allotment of resources.
• Prepare and/or assist Operations Director with project plans specifying goals, strategy, staffing, scheduling, identification of risks, contingency plans, and allocation of available resources.
• Directs and coordinates the activities of the project team to ensure project success through monitoring the processes, progress and results of the following: client satisfaction, team effectiveness, employee development, financial goals, quality and schedule.
• Evaluate monthly program financial performance.
• Manage risk in accordance with company guidelines.
• Encourage employee growth by mentoring and managing development plans.
• Oversee the development of estimates of material, equipment, and production costs, performance requirements, and delivery schedules to ensure completeness and accuracy.
• Source contractors, vendors, and third party providers as required for project success.
• Prepares or oversee the preparation and evaluation of bids, process specifications, test and progress reports, and other exhibits that may be required.
• Negotiates contract with customer or bidder.
• Awards and administers contracts, including final approval of payment.
• Requests or approves amendments to or extensions of contracts.
• Identify opportunities to increase support or services to clients.
• Introduce existing or new technology solutions to clients.
• Establishes standards and procedures for project reporting and documentation.
• Reviews status reports prepared by project team and modifies schedules and plans as required.
• Represents the company in project meetings.
• Develops and maintains relationships with clients, potential clients, subcontractors and vendors to help develop new opportunities.
• Proactively identifies and solves problems to minimize risk.
• Other duties as assigned.

Qualifications:

• Minimum 4-year degree in an accredited construction related program or equivalent; or minimum of fifteen years related experience and/or training; or equivalent combination of education and experience.
• Experience in multi-site projects required.
• Demonstrated mastery in the following:
  • Site Logistics, to include Procure, qualify and manage Subcontractors and Supply Vendors, Manage Insurance Requirements, Create and implement a Logistics and Site Management Plan.
  • General construction services in the retail, QSR, gas, and/or grocery sectors including all phases of construction – estimating, bid, preconstruction, construction, and closeout..
  • Build a Cost and Schedule Estimate, Conduct Quantity take offs, Conduct Bid leveling.
  • Project controls, to include Submittal Management, RFI Management, Change Management, enforce Contractual Terms, Managing Daily Project Reporting, Manage and facilitate OAC Project Meetings.
  • Scope Development, to include Conduct a constructability Review, Conduct a Pre-construction Site Visit, Read, understand, interpret plans and specifications, Manage plan revisions and Version Control, Review and accept Shop Drawings, Manage on site red lines digitally, Review / Manage clarifications, exclusions, allowances and Maintain Document Control.
  • Project Schedule, to include Project schedule creation and maintenance, manage a 2-week Look ahead and Establish/Manage Critical Path Logic.
  • Project Finance, to include Budget creation and maintenance, Project Financial Management, Review/approve Direct Costs, Manage Certified Payroll, Construction Schedule of Values, Review and Approve Pay Apps, Develop and submit a Pay App, Review and Approve Lien Waivers, Conduct Budget Audit, Understand Procore PCO System, Budget Controls and CTC Prep.
  • Establish and Implement a Quality Management Plan, to include Knowledge of Means and Methods, Schedule and manage Testing & Inspections, Review of Submittals and Mockups, Conduct quality inspections and reporting.
  • Safety Management, to include Establish and Implement a Safety Plan, Conduct Safety Reporting, Conduct Toolbox Talks, Incident and Near Miss Reporting and have completed OSHA 30 Certification.
  • Project Closeout, to include Manage As-Builts, Financial Close, Create work to complete lists and Closeout schedules, Submit for Certificate of Occupancy and Substantial Complete, Conduct a Punch Walk and manage Punchout and Commissioning, Completion Reports, Unconditional / Final Waivers, Consolidate and present O&M manuals to the owner, and Warranty Program Management.
  • Contracts and Risk Management, to include Scope writing for Subcontracts and POs, Subcontractor Negotiations, Insurance Review and Adherence, Contractor Risk Assessment, Subcontractor Review Acceptance and Onboarding.

Culture, Leadership and Employee Development

• Exemplifies and promotes our values of integrity, respect, teamwork, excellence, and charity.
• Embrace key Sevan-wide initiatives, like Safety and Sustainability.
• Communicates our vision and purpose through Service, Talent, and Choices.
• Serves as a role model and promotes professional behavior.
• Participates in personal career development through on-the-job training, attends training programs and assists in the development of interns / co-ops.

Supervisory Responsibilities:
Supervises and develops direct reports while prioritizing and delegating significant responsibilities to others. Directly supervise employees as needed. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Work Conditions:
This is a remote based role with regular recurring travel to project locations. A highly collaborative environment that flourishes when individual and team contributions combine to achieve target goals and objectives. Multi-shift work may be required to accomplish work in active retail locations to meet aggressive schedules. Able to work remotely in a home office setting and manage time effectively with multiple projects and deadlines. Travel required (30-50%) on an as needed basis up to and including weekly site visits. Regularly required to sit; occasionally required to stand; walk; occasionally lift and/or move up to 15 pounds.

Sevan Multi-Site Solutions, Inc. is proud to be an equal opportunity employer committed to a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, genetics, disability, pregnancy, veteran status or any other basis protected by law.