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Accounts Payable/Receivable Clerk

3 months ago

Madison, United States Advanced Fastening Supply Inc Full time
Job DescriptionJob DescriptionDescription:

AP: Prepare, enter and maintain filing of Accounts Payable. Perform timely account reconciliation by verifying entries and comparing to balances. Issue stop-payments or purchase order amendments. Record, code, and process all vendor invoices for payment.


AR: Responsible for daily receivable debit/credit memo creation with extensive data entry in the accounting system. In addition, the person in this position will be performing some manual invoice creation and working with the customer service department to resolve discrepancies.


Primary Responsibilities

  • Review all incoming vendor invoices for appropriate documentation and approval prior to payment
  • Files, maintains, and distributes accounting documents, records and reports.
  • Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
  • Prioritize vendor invoices according to cash discount potential and payment terms
  • Codes such items as vendor invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
  • Obtain all signatures for checks and distribute checks accordingly
  • 1099 maintenance
  • Respond to all vendor inquiries via phone or email
  • Reconcile vendor statements, research and correct discrepancies
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards
  • Attaches the corresponding purchase orders to incoming vendor invoices with all supporting documentation
  • Investigates and resolves problems associated with processing of invoices and purchase orders
  • Assists with monthly status reports, and monthly closings
  • Process remittance information from checks, drafts, and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures
  • Posts customer credits and invoices
  • Protects organization's value by keeping information confidential.
  • Sort and distribute incoming mail to appropriate personnel
  • Assist with other projects as needed
Requirements:
  • 2+ years of accounting experience required
  • High school diploma required, BS or BA in accounting, finance or related field preferred
  • Must have strong work ethics
  • Must be well organized and a self-starter
  • Must be able to follow standard filing procedures
  • Detail oriented, professional attitude, reliable
  • Proficient in Excel and Word, 10-key by touch
  • Possess strong organizational and time management skills
  • Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  • Thorough knowledge of applicable accounts payable/receivable/general ledger systems and procedures, financial chart of accounts and corporate procedures
  • Ability to communicate effectively verbally and in writing
  • Ability to interact with employees, vendors, and customers in a professional manner
  • Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
  • Ability to meet deadlines
  • Ability to follow up on pending issues
  • Ability to change and willing to learn new skills