Administrative Assistant
3 months ago
Overview:
Aspen, a renowned and dynamic company, is seeking a skilled and self-motivated Administrative Assistant to join our dedicated team. The successful candidate will possess a solid background in administrative support, coupled with exceptional interpersonal skills and proficiency in Microsoft Office. This position plays a pivotal role in ensuring the seamless operations within our fast-paced environment.
Responsibilities:
Administrative Support:
- Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and creating agendas.
- Handle administrative tasks including filing, handling correspondence, and organizing documents.
- Coordinate logistical arrangements for meetings and events.
- Assist in preparing and editing documents, reports, and presentations.
Communication and Collaboration:
- Serve as a primary point of contact between executives and internal/external clients.
- Maintain professional relationships with clients, vendors, and internal teams.
- Develop and maintain a system for tracking and reporting relevant metrics and performance data.
Client Services:
- Answer and direct phone calls in a courteous and professional manner.
- Assist clients with inquiries, processing orders, and resolving any issues or concerns.
- Collaborate with various departments to ensure client satisfaction.
Project Management:
- Assist in project planning and execution.
- Coordinate and monitor timelines and project progress.
- Facilitate communication between project stakeholders to ensure alignment and collaboration.
Qualifications:
- 1+ years of experience in an administrative role.
- Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Excellent phone etiquette and interpersonal skills.
- Strong organizational skills with a keen attention to detail.
- Ability to prioritize tasks and manage time effectively.
- Demonstrated ability to handle confidential information with discretion.
- Proactive and able to work both independently and as part of a team.
- Exceptional written and verbal communication skills.
- High school diploma required; Associate's or Bachelor's degree preferred.
Aspen is committed to creating a diverse environment and is proud to be an equal opportunity employer. We encourage applications from candidates of all abilities, backgrounds, and experiences.
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